Asset Management Surveyor

Asset Management Surveyor

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Warwickshire County Council Asset Management Surveyor Candidate Information Pack

University of Surrey

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Contents Introduction from Helen Arkell The role Warwickshire County Council The Property Portfolio Why work with us? Job description Application process

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Annual Report on Widening Participation and Outreach (WP&O) | 2013–14

Thank you for your interest in Warwickshire County Council Property Services. The County has an asset value of £737 million but our most valuable asset is our team. It is the individuals in the team that ensure we deliver a highly efficient, affordable and cost effective public estate. As a team we are enabled to set and assess our priorities, monitor our asset performance and propose changes so that we can provide assets that meet with the Council’s vision for a high performing organisation. We believe team members should know that every day they contribute to this vision and over time we become more experienced, skilled, valuable individuals. The Strategic Asset Management team is seeking talented and agile property professionals to drive the strategy, planning and commissioning. Supported by outstanding leadership and a one Council approach it is an exciting time for the Council with opportunities for individuals that can focus on outcomes driven by strategy. – Helen Arkell , Strategic Asset Manager

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Asset Management Surveyor Warwickshire County Council is seeking to appoint an experienced and enthusiastic individual to work within a small team of Asset Management Surveyors. The Asset Management team manage the Council’s diverse property portfolio. The portfolio includes owner/ occupied, investment and leasehold Council occupied buildings. Responsible for an allocated property portfolio, the Asset Management Surveyor will formulate and agree portfolio asset plans that meet the organisation’s objectives. The Asset Management Surveyor provides corporate real estate services and advice to the Council and acts as commissioner and intelligent client to effectively and efficiently deliver asset plans and a programme of professional property casework.

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Annual Report on Widening Participation and Outreach (WP&O) | 2013–14 Introduction Warwickshire County Council is an ambitious local authority that serves a growing population of over half a million people. We are clear about our priorities. Firstly, we want Warwickshire’s communities and individuals to be supported so they are safe, healthy and independent with priority focused on the most vulnerable. Secondly, we want Warwickshire’s economy to be vibrant and supported by the right jobs, training, skills and infrastructure. We will seek to build our economy by attracting more investment, maximising business opportunities and encouraging job creation. To achieve these priorities we need to ensure our services are more efficient, integrated and that we make best possible use of our resources, new technologies and innovation. The Council has an incredibly diverse portfolio of 770 assets with approximately 1 million sqm and a total asset value of £737m. The Council’s Property Services Business team is responsible for the management, investment and operation of the Council’s property assets in order to ensure that the Council’s land and buildings are fully supporting our service needs. Within Property Services the Strategic Asset Management team are commissioning services and dedicated to the strategic vision of the estate. We are seeking to make 4 key appointments to strengthen the team: ● Acquisitions & Disposals Team Leader ● Asset Management Team Leader ● Asset Management Surveyor (Education) ● Asset Management Surveyor Warwickshire County Council As a local authority we take on a wide range of roles, whether we are providing specialist care and support to the most vulnerable in our communities, or championing Warwickshire as a choice for business through our work to promote economic growth and innovation. Warwickshire is famous the world over as Shakespeare’s county— but that’s only half the story. We’re also vibrant and modern. One of the fastest growing commercial regions in the UK, we’re home to many leading companies and developing exciting opportunities for everyone who lives and works here.

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We pride ourselves on being an innovative employer that like to encourage modern working. Likewise, our ability to make decisions quickly is as important to us as it is to our customers.

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Warwickshire in the futur We know that in delivering our OOP 2020, we will be shaping a very dierent public ser and technology will play a big role in this. This section sets out some of the key drivers a three years and through our understanding of Warwickshire of 2020, we can begin to pl

Economy

Population

By 2020 the estimated population of Warwickshire will be 568,000 There will be a continuing focus on the growth of the economy and the importance of business rates.

Community Capacity & Voluntary Sector Carers, particularly young carers, will continue to play a signicant role in delivering aspects of social and personal care.

Changing the way we deliver services & access them The increase in use of Smart Phones, Tablets and the improvements in Broadband speed and coverage are changing the way people deliver and receive services.

Some carers in Warwickshire 60,000

By 2020, Warwickshire residents will contact Warwickshire County Council for information and advice primarily via online tools (e.g. website and email)

currently provide vital support for their family and/or friends and with a growing population this is expected to increase.

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ice for Warwickshire. We know people will access services in dierent ways d challenges that may impact on the landscape of the County over the next n for our future today and deliver our priorities.

Children & Families

It is predicted that the number of businesses is likely to increase further in the county and employment growth is expected to increase by

By 2020 more than 2,790 vulnerable families and individuals will have been identied and oered support that enables them to achieve greater stability and independence

It is estimated that by 2020 there will be

by 2020. 6%

school age children living and accessing education in Warwickshire a 4% increase on the 2015 mid year population of 4 to 17 year olds. 91,054

Health &Wellbeing (including Adult Social Care & Public Heath)

The demands on adult social care will increase and by 2020 there are

There is predicted to 19% increase in people aged over 70 years by 2020 be a

predicted to be 2,175

By 2020, it is estimated that the number of Warwickshire residents aged 65 and over with a limiting long term illness will be in the region of

adult Warwickshire residents with a moderate or severe learning disability and 35,465 adult residents with a moderate or serious physical disability.

59,564

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Annual Report on Widening Participation and Outreach (WP&O) | 2013–14 THE PROPERTY PORTFOLIO…

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AND… • We are embarking on a £100m disposals programme – including land disposal for exciting housing development opportunities. • We have a £10m acquisitions programme – acquiring land to deliver significant infrastructure and regeneration programmes. • We are investing £10m in commissioned services – as commissioner for construction, facilities management and real estate services across the property portfolio • We are embarking on a £5m property rationalisation programme – transforming the provision of assets.

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Annual Report on Widening Participation and Outreach (WP&O) | 2013–14 Why work with us? Reasons For People In Property To Join Warwickshire County Council.

• The chance to gain experience of - A £100m disposals programme - A £10m acquisitions programme

- A £5m Property Rationalisation Programme - A broad and strategic commissioning role • Experience new areas of work and diverse portfolios within a small team working to deliver full property solutions • Portfolio of 770 assets and a total asset value of £737m These job roles have scale, and scope to work on corporate real estate, investment estate, schools, and other community services • Enabled to achieve Gaining personal experience, skills and project outcomes. • Employee benefits Access to generous annual leave and an industry leading pension scheme. • Employee perks Groceries, theme parks, holidays and more. From Sainsbury’s and Tesco, to Merlin – our staff have access to fantastic discounts and offers. • We don’t want your soul.....we want your best work. But don’t just take our word for it – work-life balance and our approach to flexible working are identified by our people as among the best things about working for us.

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University of Surrey

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Annual Report on Widening Participation and Outreach (WP&O) | 2013–14 Benefits When you’re one of the people helping us to achieve our goals across Warwickshire, you will discover that the rewards more than recognise your contribution. Here are some of the benefits you can look forward to:- • Local Government Pension Scheme • A generous holiday entitlement - between 24 and 31 days a year, depending on how long you have worked for • Lifestyle benefits – a vast range of national and local discounts and offers from retailers, as well as savings on travel, leisure and entertainment • Bupa’s Cash Plan which helps provide a valuable and effective healthcare benefit • Flexible and Smarter Working framework for most roles

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• Maternity, Paternity, Adoption and Parental leave • Payment of professional fees for approved professions

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• Childcare Vouchers • Sickness provision • Employee Assistance Programme provided in-house (wellbeing and counselling provision) • Charitable giving through payroll deduction • Eye care vouchers • Leavers and internal transfers: advice for pensionable employees • Cycle to work scheme through salary sacrifice

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We want to make Warwic

Warwickshire’s Communities and Individuals are supported to be safe, healthy and independent

Our communities are independent, resilient and safe

We support and coordinate other organisations to deliver services

Vulnerable members of our communities are supported to be independent and safe

Children a adults hav to quality l throughou lives

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shire the best it can be.

Warwickshire’s economy is vibrant and supported by the right jobs, training and skills and infrastructure

Young people are supported to access apprenticeships and employment

Warwickshire is an attractive place to do business with a strong local

Our communities and businesses are

d access arning their

thriving and prosperous

economy and infrastructure

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We will... Our Behaviours

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So that...

This means I...

am clear about what I need to do. act upon decisions made. provide clear information so that everyone knows what to expect. set realistic deadlines and achieve my outcomes.

we fulll our commitments and deliver on our priorities.

do what we say.

help people and communities to nd their own solutions.

people and communities feel condent and empowered to do things for themselves.

listen and understand my customer's needs. act with integrity. manage risks appropriately. support my customers by giving them clear and accurate information.

move with purpose and energy.

we develop new ways of working that are better, quicker and cheaper.

adapt quickly and positively to new demands. act promptly and deliver on time. empower colleagues to make decisions.

build and sustain new and existing working arrangements. have regular conversations and trust colleagues. provide constructive feedback, challenge and oer ideas. work collaboratively to make best use of resources and avoid duplication.

people and communities are at the heart of our service delivery.

build strong working relationships.

develop solutions not problems. anticipate challenges and suggest solutions. take ownership and responsibility for my work. support others to make improvements.

focus on solutions.

we achieve positive outcomes for our customers.

act as a role model for colleagues, customers and partners. take steps to look after my health and wellbeing. listen, reect and act on feedback. take responsibility for my own development celebrate and showcase successes.

we have a skilled and motivated workforce to shape and deliver our services.

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Role Details Job Title: Salary Grade: Service Area: Responsible to: Team: Primary Location:

Asset Management Surveyor   

Band L

Property Services - Strategic Asset Management

Resources

Shire Hall, Warwick Asset Manager Team Leader

Role Purpose We are looking for an experienced and enthusiastic individual to work within a small team of Asset Management Surveyors. The Asset Management Surveyors manage the Coun- cil’s diverse property portfolio. You will work on an allocated property portfolio. The portfolio will include owner/occupied, investment and leasehold Warwickshire County Council occupied buildings. Your role purpose is to: ● provide corporate real estate services and advice to Warwickshire County Council to formulate and agree portfolio asset plans that meet the organisation’s objectives. ● act as commissioner and intelligent client to effectively and efficiently deliver asset plans ● deliver a programme of professional property casework Role Responsibilities Formulate, agree and deliver portfolio asset plans Work effectively and build relationships with partners and colleagues at all levels within and outside the organisation to identify corporate requirements and interpret these to formulate the asset plan for the allocated property portfolio. Commission, consult and develop information to formulate asset plans for the portfolio lifecycle including detailed 3 year plans for property management, facilities management and construction services. Agree and obtain approval for asset plans which include schedules, costs and resources with supporting information, for example condition reports, occupier workplace strategy, etc. Prepare asset plan delivery strategies, presentations, reports (Cabinet and/or Board), option appraisals, business cases and other documents identifying objectives / benefits, solutions, analysis and recommendations. Deliver asset plans including multiple property transactions, services and projects, providing expertise and knowledge to project monitor acting as intelligent client. To apply your knowledge and experience to deliver casework regarding Landlord and Tenant, investment and leasehold property management. Prepare, agree and issue (via commissioned services where appropriate) project execution plans covering matters such as project governance, objectives, schedule/

programme, budget and risk. Collaborate with other Asset Management Surveyors to deliver economies of scale and identify and manage cross portfolio dependencies and interdependencies. Commissioner Establish approved procurement routes to commission property and legal professional services, hard and soft facilities management services, compliance and construction services Prepare specifications (with specialist advisors where appropriate) and contracts for the procurement of services and goods. Manage internal and external service level agreements/contracts and key service/ contract relationships, ensuring the quality of service, performance, compliance and value for money. Risk Management and Performance To identify and report risks to the delivery of the asset plans and casework, propose mitigations and monitor the implementation of those mitigations. Monitor and report performance against pre-defined benefits, forecasts, benchmarks and targets and make recommendations for assets. Financial Management Prepare financial forecasts for capital and revenue spend/income for the portfolio, managing budgets including regular forecasting, monitoring and reporting. To manage rent roll payments/collections, invoices, purchase orders, payments and other day-to-day matters with support from the Assistant Surveyor and Office Manager. Other Occasionally deputise for the Asset Management Team Leader Collaborate with and support Programme Managers where projects are identified as critical or have dependencies upon the delivery of successful programmes. Travel widely within and around Warwickshire to undertake inspections, meet with stakeholders, agents and such like. To undertake continuous professional development to maintain professional status and to share knowledge and information with the team to identify and achieve best practice. To occasionally attend evening meetings such as public consultation and forums. To represent Warwickshire County Council as required including court, arbitration, proceedings etc.

Annual Report on Widening Participation and Outreach (WP&O) | 2013–14

APPLICATION PROCESS For a confidential conversation please contact our advisors Ben Duffill ([email protected]) and Stephanie Howe ([email protected]) of The Management Recruitment Group on 0203 962 9900. Applications should consist of a comprehensive CV (of not more than 4 pages) and a covering letter (of not more than 2 pages). Applications should be sent to [email protected]

The closing date for applications is Sunday 26th August 2018. MRG longlist interviews will take place during the weeks commencing 27th August and 3rd September 2018. Interviews at Warwickshire County Council will take please during the week commencing17th September 2018.

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