Branch Committee Guide_Finaldraft

Branch Committee Guide

Supporting you towards excellence

Contents Message from the Community Lead ................................................................................................. 2 How to use this guidebook .................................................................................................................. 3 About us ............................................................................................................................................... 4 What can you expect from us? ........................................................................................................... 5 What can we expect from you? .......................................................................................................... 5 CIPD Values .......................................................................................................................................... 6 About the CIPD Branch Development Team ................................................................................... 7 Our work dimensions - vision for areas of work and what we do ................................................. 9 CIPD Branches .................................................................................................................................. 10 How does the committee work? ....................................................................................................... 11 Governance ......................................................................................................................................... 13 Conflict of interest ............................................................................................................................... 14 Code of professional conduct ........................................................................................................... 14 Constitutional and Accountability role profile ................................................................................. 15 Supporting you in your role .......................................................................................................... 16 Staying informed ................................................................................................................................. 17 The Branch Network – access our online community .................................................................. 18 Annual Meeting Guidance ................................................................................................................. 21 Financial management ...................................................................................................................... 22 Business Planning .............................................................................................................................. 23 Digital Resources ............................................................................................................................. 24 Digital Branch Annual Programme .............................................................................................. 25 CIPD Brand guidelines, logos and template ............................................................................. 26 Sending branch mailings with Marketing Cloud ...................................................................... 27 Eventbrite ........................................................................................................................................... 28 Zoom .................................................................................................................................................... 29 M365 ................................................................................................................................................. 30 Channelling our voice ..................................................................................................................... 31 Membership benefits resources - how to include these in your online events ......................... 33 Ask me anything series (include recordings of live sessions) .................................................. 34

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Message from the Community Lead

Dear Branch committee member,

First, I would like to express my thanks to you and all our branch committee members that are volunteering for CIPD to support our vision of championing better work and working lives. I know that you are busy, and I am grateful for the time you have given up and invested in developing the people profession. In return, our commitment to you is that we will support and enable you and make your volunteering experience as enjoyable, easy and impactful as we can. It is therefore so important that we all understand how your role fits into the wider CIPD community and work. We want all our committee members, whether volunteering with us for a while or just new to this, to know what to do and who can help, right from the start. That’s why we’ve put together this pack. It includes everything you need to know about volunteering within the CIPD Branch network and the resources, tools and systems that enable you to do an amazing job as a branch. We hope it acts as a useful guide throughout your time with us. So, thank you for offering your time and commitment to CIPD.

We aim to update this branch resources pack regularly, so please make sure you check within the online branch network to see if a newer version has been launched.

Warm regards

Alexandra Carr Community Lead, Branches

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User Guide

How to use this guidebook • Look out for the arrow symbol

which enable you to navigate through external links to access further resources. Please ensure you are logged into your branch network. • Video recordings open in YouTube link which you can watch at your own pace • Look out for our work dimensions across all areas • You don’t need to read it all – the following specific sections are carefully designed to help you navigate to what you are looking for: - About us - CIPD Branches - Supporting you in your role - Digital Resources - Channelling our voice

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About us

We’re the CIPD – the professional body for HR and people development. We are the voice of a worldwide community of more than 150,000 members committed to championing better work and working lives. We’ve been setting the benchmark for excellence in people and organisation development for more than 100 years. Through our expertise and research, we provide a valuable point of view on the rapidly changing world of work. We’re independent and not-for-profit and hold a highly respected Royal Charter. We exist to make work and working lives better. And at a time of unprecedented change, we have the vision, agility and strength to make a real difference to our members, to businesses, to the economy and to all working people. We have been granted Royal Charter on 1 July 2000. The Charter is the governing document of the CIPD and, together with the Bye-laws, sets out the powers of the Institute. If you’d like to look at our governing documents, you can find them all on the website at: https://www.cipd.co.uk/about/who-we-are/royal-charter

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What can you expect from us?

What can we expect from you?

Conduct and Behaviour

Conduct and Behaviour

1.1 Lead and role model CIPDs purpose, vision and values (ToR 3.2) 1.2 Act with integrity in a professional manner 1.3 Promote and operate the standards in the Code of Professional Conduct (ToR 8.1) 1.4 Work collaboratively with you to offer the best possible service to CIPD Members 1.5 Value, respect and ensure you are treated fairly 1.6 Support and promote diverse and inclusive committees, representative of the community and our society 1.7 Respect your time and appreciate that you have other commitments 1.8 Respect confidentiality 1.9 Apply due diligence and resolve fairly any problems, grievances or difficulties and provide an opportunity to discuss any unresolved issues Highlight and support the mutual benefits achieved as a result of volunteering as a branch Committee Member 1.10

1.1 Champion CIPDs purpose and vision (ToR 3.2) 1.2 Act with integrity in a professional manner 1.3 Promote and operate the standards in the Code of Professional Conduct (ToR 8.1) and seen to be an ambassador for CIPD (ToR 8.2) 1.4 Embrace CIPD’s Values 1.5 Work collaboratively with committee members and CIPD HQ teams to deliver the best possible service to CIPD members 1.6 Support. promote and embrace a diverse and inclusive committee 1.7 Promote succession planning to embrace new ideas and fresh thinking 1.8 Serve no longer than the agreed tenure for your role 1.9 Ensure that neither the Branch nor the CIPD is bought into disrepute 1.10 Not use the role to promote yourself and your service

Governance

Governance

2.1 Provide you with information relating to your role to include role profiles CIPD Constitution, Regulations and Branch Terms of Reference 2.2 Provide feedback and an explanation of (and support to achieve) standards, policy and process 2.3 Share CIPDs overarching strategy (ToR 3.1) 2.4 Apply >Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Page 13 Page 14 Page 15 Page 16 Page 17 Page 18 Page 19 Page 20 Page 21 Page 22 Page 23 Page 24 Page 25 Page 26 Page 27 Page 28 Page 29 Page 30 Page 31 Page 32 Page 33 Page 34 Page 35

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