Directors Report

Directors Report

Directors Report

Board Meeting

December 21 , 2020

December 21 , 2020 Presidents Report

A. Opening Remarks B. Approval of Agenda C. Executive Session Actions

MEETING OF THE BOARD OF DIRECTORS MONDAY, DECEMBER 21, 2020 VIRTUAL (Webinar/Phone) AGENDA EXECUTIVE SESSION – 10 A.M. PT Video Conference

I.

CALL TO ORDER A. Minutes Approval – December 2; December 5, 2020 B. Legal

C. Contracts D. Personnel E. Member Discipline

REGULAR MEETING – 1 P.M. PT The meeting will be held via Webinar.

A link will be sent via Constant Contact to attend the meeting by computer or phone. Member Input on Business Items will be accepted after Item Presentation (limited to 2 minutes per speaker). Responses from the Board are at its discretion. I. CALL TO ORDER II. PRESIDENT’S REPORT A. Opening Remarks B. Approval of Agenda C. Executive Session Actions – President and/or General Manager III. TREASURER’S REPORT & RATIFICATION A. Financial Statement – November 30, 2020 IV. SECRETARY’S REPORT V. GENERAL MANAGER’S REPORT A. Community Standards/A&A B. Maintenance C. Security D. Landscape VI. COMMITTEE REPORTS

Page 1 of 2

VII. CONSENT AGENDA Consent Agenda is used for those items which are non-controversial and appear to be unanimous in vote. Any Board member can ask for an item to be moved to Business. A. Minutes Approval 1. Board Meeting – November 16, 2020 B. Annual Meeting 1. 2021 Election Timeline 2. Date of Record – February 5, 2021 3. Contract Approval ($5,504) – The Inspectors of Election (TIE) C. Appointments 1. Inspectors of Election - TIE 2. Strategic Plan Ad Hoc Committee – Bob Craven 3. Finance Committee – Paul Braconnier 4. Board Secretary – Kathy McCune 5. Board Liaisons D. Lien Filing 1. APN’s – #673-042-010-7; #673-042-011; #673-094-075; #673-112-019-2; #673-112-023-5; #673-103-040-2 VIII. UNFINISHED BUSINESS

A. RV Cover Rule – Suspended Until January 4, 2021 Possible Extension of Temporary Rule Suspension B. Pavement Management Plan Acceptance of 6-year Option

IX. NEW BUSINESS A. Board Vacancy Consideration of Appointment Process B. Monarch Ball Use at Pickleball Courts – Pickleball Committee Request Consideration of Trial Extension to January 18, 2021 C. Pickleball Noise Absorption Consideration of Project Referral to Planning & Finance Committees X. DISCUSSION A. Travel Trailer Restrictions Examination of Prohibition of “Ball and Hitch” Trailers XI. OPEN FORUM Member Input on Non-Agenda Items (limited to 3 minutes per speaker). Responses from the Board are at its discretion. XII. ADJOURNMENT Next Scheduled Board Meeting – January 18, 2021 – 1 P.M. (PT) Virtual OR La Palma Clubhouse

December 21 , 2020 Treasurer’s Report & Ratification A. Financial Statement - November 30 , 2020

OUTDOOR RESORT - PALM SPRINGS Operating Balance Sheet Nov-20

GL Number

Current Month

Last Year

ASSETS

CASH

1002,1003-000

Petty Cash

5,996

5,750

1019-000 1014-000

Pacific Western - Operating - CD (Working Capital)

-

250,000

Pacific Western - Payroll Account Pacific Western - Operating Account First Foundation - CD (Working Capital)

15,986 119,082 697,772

9,664

1016,1216-000

284,847 689,136

1018-000

Total Operating Cash

838,836

1,239,397

RECEIVABLES

1205-000 1208-000 1209-000 1210-000 1230-000 1215-000 1213-000 1211-000 1212-000 1214-000

Assessment Receivables

25,901 22,951 285,524

8,280

A/R Reserve A/R Capital A/R Clearing

107,727 207,380

-

-

A/R Guest Ledger

(7,918)

(9,895)

A/R Vendini CC Activities A/R Leased Outlets A/R - House Accounts AR- Developement Fund

-

-

(79)

(200)

- - -

- - -

A/R Transfer Balance Zero Acct.

Total Accounts Receivable

326,380

313,292

OTHER CURRENT ASSETS

1305-000 1320-000 1325-000 1350-000 1470-000 1471-000 1473-000 1490-000

Prepaid Insurance

57,670 13,042

57,414 14,199

Other Prepaid Expenses Prepaid Worker's Comp

- -

- -

Land Available For Sale

Bar Inventory Store Inventory

9,312

3,464

-

-

Bar Happy Hour Food Inventory Golf Merchandise Inventory

256 330

256 330

TOTAL CURRENT ASSETS

80,611

75,663

OTHER ASSETS

1475-000 1480-000

Liquor License

8,812

6,667

Recycling Deposit

500

500

PROPERTY AND EQUIPMENT

1501-000 1502-000 1503-000 1504-000 1506-000 1507-000 1508-000 1509-000 1510-000 1515-000 1520-000 1525-000 1530-000 1535-000 1540-000

LP Recr Equip Furn & Other ES Recr Equip Furn & Other

190,884 154,920 70,099 12,993 48,597 140,372 97,766 30,521 729,614 45,566 158,547 102,103 118,007 10,115

190,884 156,389 70,099 12,993 48,597 140,372 97,766 30,521 565,080 45,566 158,547 118,002 118,007 10,115

Pool & Spa Equipment

Tennis Equipment

Golf Course Equipment Cafe Improvements Security Improvements Administration Building

Vehicles

Maintenance Equipment Lake & Irrigation Equipment

Office Equipment

Other

Store Equipment & Fixtures

Accumulated Depreciation

(1,562,868)

(1,525,598)

PROPERTY AND EQUIP, NET

347,235

237,340

TOTAL ASSETS

1,602,374

1,872,860

OUTDOOR RESORT - PALM SPRINGS Operating Balance Sheet Nov-20

GL Number

Current Month

Last Year

LIABILITIES

CURRENT LIABILITIES

2010-000 2011-000 2013-000

Accounts Payable

(750)

46,763 35,648 18,518 32,471

Accounts Payable Accrual's

40,797 45,908 (1,184) 19,303

Utilities Accruals Payroll Accrual

2012,2059,2062-000

2015-000 2016-000 2018-000 2019-000 2020-000 2063-000 2021-000 2030-000 2064-000 2100-000

Worker's Comp Accrual

1,220 1,369

Sales Tax Payable

1,371

Use Tax

-

-

Occupancy Tax

(4,024)

671

Capital Lease Payable

-

-

Employee Appreciation Day Fund

(242)

(342)

Deferred Revenue Café Gratuities Payable Accrued Vacation Prepaid Assessments

-

-

15

61

36,920 183,431

36,423 172,188

2102,2014-000

Prepaid Activities ORPS Events

15

12,815 (1,350)

2104-000

Prepaid Bar Entertainment

-

Total Current Liabilities

321,560

356,456

OTHER LIABILITIES Sec Deposit Beauty Shop Sec Deposit Restaurant

2165-000 2170-000 2175-000 2431-000 2432-000 2405-000 2406-000 2407-000 2408-000 2409-000 2411-000 2412-000 2415-000 2420-000 2490-000

500

500

1,000

1,000

Sec Deposit Store Tennis Key Deposit Cable Box Deposit

500

500

1,700 2,000 5,941

1,150 1,250 5,941

Tennis Holding

Resorters Chorus Holding Fitness Center Holding

558

358

6,589

6,618

Computer Club

-

-

Pickle Ball Holding

4,934

6,409

ERT Holding

355

355

Big Star Holding

5,297 4,935

1,599 2,582

Stitch & Bees Quilt

Golf Holding

-

(2,374)

ORPS Golf Club

8,591

4,629

Total Other Liabilities

42,901

30,518

TOTAL OPERATING FUND LIABILITIES

364,461

386,974

OPERATING FUND BALANCE 2725-000,2600-000 Operating Fund Balance Beginning

1,332,224

1,473,232

2726-000 2600-000

Operating Fund BalanceTransfers Operating Fund Income(Loss)YTD

81,222

(94,311)

(68,568) (53,407)

Operating Reserve 2017 2018 Additional Funding

Total

1,237,914

1,432,479

TOTAL LIABILITIES AND FUND BALANCE

1,602,374

1,872,860

** Please note in reviewing last years numbers a discrepency was found and corrected**

OUTDOOR RESORT - PALM SPRINGS Operating Summary Income Statement Nov-20

Budget to Date

Current Month

Budget

Variance

Last year this month YTD

Variance

Revenue Administration Resort Services

409,656 35,411

413,708 47,456 32,075 21,025

(4,052) (12,045) (31,436) (18,318)

382,138 44,443 21,485 12,414

2,010,628

2,014,518

(3,890) (27,917) (31,436) (19,983)

69,638

97,555 32,075 22,690

Lifestyles

639

639

Bar

2,707 1,891

2,707 1,891

Golf

1,734

157

1,538

1,734

157

Total Revenues

450,303

515,998

(65,695)

462,018

2,085,502

2,168,572

(83,070)

Budget to Date

Current Month

Budget

Variance

Last year this month YTD

Variance

Expenses Administration Resort Services

66,423 15,482 14,152

70,760 17,747 31,497 12,101 21,058 112,580 39,421

4,337 2,265

84,070 24,041 28,009 11,788 18,509 109,654 27,563

335,506 72,141 39,139

361,683 81,880 73,141 19,639 32,811 630,600 201,640 20,347 109,552 299,051 31,752 356,491

26,177

9,739

Lifestyles

17,345

34,002 10,994 12,285

Bar

5,116

6,985 6,591

8,645

Golf

14,467 114,341 30,669

20,526 652,938 188,082 15,143 95,399 302,420 26,627 423,247

Grounds & Greens

(1,761)

(22,338)

Security Mailroom Facilities

8,752

13,557

7,257

4,897

(2,360)

4,835

5,204

22,180 59,089

23,543 58,629

1,363

23,172 40,837

14,153 (3,369)

Maintenance & Repair Vehicles Maintenance

(460)

4,069

6,615

2,546

8,288

5,125

Utilities

82,400 435,644

70,013 468,861

(12,387)

71,901 452,668

(66,756)

Total Expenses

33,217

2,179,813

2,218,587

38,774

Net Income/Loss

14,658

47,137

(32,479)

9,351

(94,311)

(50,015)

(44,296)

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Nov-20

Variance Last year this month This Year to Date Budget to Date Variance

GL Number

Description

Current Month

Budget

INCOME

ADMINISTRATION

393,560

393,560

-

362,687

1,967,800

1,967,800

-

3100-100 Assessments

1,073

1,237

(164)

815

4,460

6,181

(1,721)

3106-100 Late Fees/Interest/NSF

-

38

(38)

-

-

190

(190)

3107-100 Special Individual Assessments

2,600

1,084

1,516

1,300

6,400

5,416

984

3109-100 Transfer Fees

2,165

625

1,540

-

5,100

3,125

1,975

3111-100 Escrow Demand Fee

575

925

(350)

1,125

1,450

1,650

(200)

3119-100 Permit Fee

250

209

41

400

425

1,041

(616)

3151-175 Key Replacement

350

725

(375)

345

1,545

1,950

(405)

3110-125 Vendor Fees

8,883

15,305

(6,422)

15,516

17,158

27,165

(10,007)

3160-850 Laundry

200

-

200

(50)

400

-

400

3144-100 Other Income

-

-

-

-

5,890

-

5,890

3148-100 Interest - Operating Account

-

-

-

-

-

-

-

3115-100 Fines and Suspensions

409,656

413,708

(4,052)

382,138

2,010,628

2,014,518

(3,890)

Total Administration Income

EXPENSE

ADMINISTRATION

-

-

-

-

13,750

12,500

(1,250)

4100-100 Audit /Tax Returns

480

-

(480)

-

1,948

177

(1,771)

4109-100 Bank Fees

1,621

1,347

(274)

10,369

13,016

6,735

(6,281)

4226-100 Board Expenses

-

585

585

585

373

1,572

1,199

4365-300 Credit Card

7,904

5,860

(2,044)

7,469

33,200

29,691

(3,509)

4115-100 Computer

1,206

(323)

-

6,116

6,030

(86)

4125-100 First Aid

1,529

(23)

1,875

4127-100 Dues & Subscriptions

822

799

800

1,749

3,624

767

936

4148-100

Permits

-

767

839

116

1,052

8,282

(203)

8,202

42,424

41,411

(1,013)

4139-100 Insurance

8,485

(633)

889

4,427

6,055

1,628

4142-100 Copier Service

1,623

990 633

633

633

3,068

3,776

708

4145-100 Legal Fees

-

119

999

4151-100 Meals & Entertainment

338

457

668

1,286

2,285

171

864

4154-100 Mileage & Travel

12

183

28

51

915

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Nov-20

Variance Last year this month This Year to Date Budget to Date Variance

GL Number

Description

Current Month

Budget

(7)

1,840

270

384

114

4159-100 Office Equipment

90

83

(379)

684

2,977

2,036

(941)

4161-100 Supplies

680

301 990

(197)

962

6,297

5,337

(960)

4166-100

Payroll Services

1,187

1,331

2,552

15,608

20,164

4,556

4996-100 401K - All

2,642

3,973

(170)

(760)

4169-100

Postage & FedEx Delivery

231

61

62

1,662

902

60

(248)

4172-100 Printing

154

214

214

1,492

1,244

100

-

-

500

500

4177-100 Radios

-

100

-

(548)

-

610

755

145

4178-100 Recruitment

548

18

190

4182-100 Safety /1st Aid Supplies

274

292 150

736 186

1,270

1,460

(18)

898

750

(148)

4179-100 Storage Costs

168

(16)

315

1,892

4,310

2,418

4187-100 Training & Education

878

862

(537)

626

1,515

1,065

(450)

4191-100 Website

750

213

-

(5,000)

-

5,878

-

(5,878)

4973-100 Bonuses

5,000

3,942

4,782

4901-100 Wages & Salaries

28,254

32,196

38,799

150,768

155,550

57

28

181

251

258

7

4971-100 Overtime

29

-

-

-

-

-

-

4972-100 Holiday Gifts

-

2,170

5,755

4975-100 Payroll Taxes

483

2,653 1,169

2,873 1,091

7,510 4,718

13,265

110

5,845

1,127

4990-100 Workers Comp

1,059

2,239

1,168

2,302

6,585

11,195

4,610

4995-100 Health Insurance

1,071

150

40

165

982

1,100

118

4997-100 Employee Substance Test

110

3,948

19,740

5100-100 Contingency Expense

-

3,948

- -

-

19,740

-

2,773

-

(2,773)

4999-100 Consulting

-

-

-

-

4102-100 Bad Debt Expense

-

-

-

-

-

-

(27)

4175-300 Business Tax

-

-

-

27

-

Total Administration Expense

66,423

70,760

4,337

84,070

335,506

361,683

26,177

Administrative Net Income/Loss

343,233

INCOME

RESORT SERVICES

3112-100 Website Listing

400

-

400

450

1,850

-

1,850

3113-100 Proximity Cards

283

615

(332)

722

739

1,167

(428)

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Nov-20

Variance Last year this month This Year to Date Budget to Date Variance

GL Number

Description

Current Month

Budget

3114-100 Transponders

1,034

2,058

(1,024)

2,009

2,358

3,733

(1,375)

3130-100 Beauty Shop Rent

300

318

(18)

300

300

530

(230)

3132-100 Espresso Bar Rent

-

63

(63)

50

-

63

(63)

3142-100 Café % of Sales

471

600

(129)

208

471

1,100

(629)

3133-100 Store Rent

500

612

(112)

500

500

1,224

(724)

3147-100 Real Estate % of Sales

3,060

4,167

(1,107)

3,056

10,949

20,833

(9,884)

3152-100 Real Estate % of Rental

-

1,883

(1,883)

-

4,342

9,415

(5,073)

3154-100 Other (Oracle Advertising)

3,515

600

2,915

425

3,515

1,425

2,090

3550-125 Resort Fees

25,770

36,540

(10,770)

36,533

44,355

58,065

(13,710)

3155-125 Advertising

-

-

-

-

-

-

-

3345-125 Copies & Faxes

46

-

46

83

65

-

65

3145-125

Directories

-

-

-

-

-

-

-

3330-300 Sundries

32

-

32

108

194

-

194

Total Rental/Reimburesement Income

35,411

47,456

(12,045)

44,443

69,638

97,555

(27,917)

EXPENSE

RESORT SERVICES

4103-125 Advertising & Marketing

-

-

-

213

8,072

8,374

302

4150-125 Credit Card Fees

714

1,105

391

1,243

1,554

1,639

86

4184-125 Front Desk Safety Supplies

-

75

75

-

-

300

300

4142-125 Photo Copier Services

-

-

-

-

318

-

(318)

4190-125 Uniforms

150

-

(150)

-

150

595

445

4198-125 Meals & Entertainment

-

33

33

-

56

165

109

4905-125 Wages & Saleries

12,279

14,148

1,869

20,913

52,598

58,895

6,297

4975-125 Payroll Taxes

1,030

1,108

78

842

4,177

5,540

1,363

4990-125 Workers Comp

207

55

(152)

62

896

275

(621)

4971-125 Overtime

14

19

5

251

(38)

80

118

4995-125 Health Insurance

1,088

1,204

116

542

4,358

6,017

1,659

4110-125

Cash Over/Short

-

-

-

(25)

-

-

-

Total Resort Services Expense

15,482

17,747

2,265

24,041

72,141

81,880

9,739

Resort Services Net Income/Loss

19,929

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Nov-20

Variance Last year this month This Year to Date Budget to Date Variance

GL Number

Description

Current Month

Budget

INCOME

LIFESTYLES

3170-200 ORPS Events

590

15,320

(14,730)

20,710

590

15,320

(14,730)

3174-200 Saturday - Coffee/Donuts

-

30

(30)

65

-

30

(30)

3175-200 Saturday Ice Cream

-

100

(100)

99

-

100

(100)

3200-200 Non-ORPS Events

-

625

(625)

611

-

625

(625)

3284-200 Sponsorship

49

16,000

(15,951)

-

49

16,000

(15,951)

3265-200 Flea Market Contributions

-

-

-

-

-

-

-

Total Lifestyles Income

639

32,075

(31,436)

21,485

639

32,075

(31,436)

EXPENSE

LIFESTYLES

4202-200 ORPS Events

1,730

6,882

5,152

6,183

2,502

7,821

5,319

4260-200 Decorations

276

500

224

111

276

500

224

4215-200 Ice Cream Social

338

550

212

548

338

550

212

4267-200 Linen Expense

37

286

249

435

37

286

249

4142-200 Copier Costs

-

362

362

241

75

813

738

4148-200 License & Permits

-

560

560

-

334

1,285

951

4272-200 Movie Rentals

2

25

23

29

2

50

48

4161-200 Office Supplies

93

214

121

215

502

642

140

-

4278-200 Paper Goods & Kitchen Supplies

111

142

31

-

176

426

250

4172-200 Printing

-

-

-

-

-

-

-

4190-200 Uniforms

-

214

214

53

428

642

214

4916-200 Wages & Salaries: Activities

8,376

16,134

7,758

16,726

29,709

43,283

13,574

4922-200 Tennis Courts/Set Up/Cleaning

627

-

(627)

-

627

-

(627)

4971-200 Overtime

149

129

(20)

198

149

346

197

4975-200 Payroll Taxes

1,167

1,598

431

2,156

2,833

4,794

1,961

4990-200 Worker's Comp.

733

521

(212)

584

2,369

1,563

(805)

4995-200 Health Insurance

513

3,380

2,867

489

(1,217)

10,140

11,357

Cash Over/Short

4110-200

-

-

-

40

-

-

-

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Nov-20

Variance Last year this month This Year to Date Budget to Date Variance

GL Number

Description

Current Month

Budget

4206-200 Comp Coffee & Supplies

-

-

-

-

-

-

-

4210-200 Non-ORPS Events

-

-

-

-

-

-

-

4212-200 Concerts & Entertainment

-

-

-

-

-

-

-

4218-200 Coffee & Donuts

-

-

-

-

-

-

-

Total Lifestyles Expense

14,152

31,497

17,345

28,009

39,139

73,141

34,002

Lifestyles Net Income/Loss

(13,513)

INCOME

BAR

3179-250 Happy Hour

93

11,526

(11,433)

11,527

93

13,191

(13,098)

3177-250 Food

-

2,755

(2,755)

-

-

2,755

(2,755)

3180-250 Entertainment Events

2,614

5,898

(3,284)

-

2,614

5,898

(3,284)

3184-250 Golf Scrambles

-

846

(846)

727

-

846

(846)

3182-250 Bar-FMCA Events

-

-

-

-

-

-

-

3183-250 Bar -Non ORPS Events

-

-

-

160

-

-

-

Total Bar Income

2,707

21,025

(18,318)

12,414

2,707

22,690

(19,983)

EXPENSE

BAR

4231-250 Bar Entertainment

900

887

(13)

650

1,200

1,287

87

4227-250 Bar Consummables

188

257

69

579

188

514

326

4228-250 Bar Food Cost

-

202

202

-

-

502

502

4230-250 Bar Supplies

70

230

160

302

231

430

199

4229-250 Bar Liquor

1,445

3,159

1,714

6,946

2,887

5,171

2,284

4918-250 Wages & Salaries/Contract Labor

2,163

5,742

3,579

3,311

3,598

8,487

4,889

4975-250 Payroll Taxes

203

510

307

-

339

1,020

681

4990-250 Worker's Comp.

146

517

371

-

202

1,034

832

4995-250 Health Insurance

-

597

597

-

-

1,194

1,194

Total Bar Expense

5,116

12,101

6,985

11,788

8,645

19,639

10,994

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Nov-20

Variance Last year this month This Year to Date Budget to Date Variance

GL Number

Description

Current Month

Budget

Bar Net Income/Loss

(2,409)

INCOME

GOLF

3400-400 Merchandise

503

26

477

92

503

26

477

3405-400 Golf Balls

673

161

512

139

673

161

512

3410-400 Club Rentals

9

596

(587)

597

9

596

(587)

3415-400 18 Holes

705

853

(148)

660

705

853

(148)

3420-400 9 Holes

-

98

(98)

49

-

98

(98)

Total Golf Income

1,891

1,734

157

1,538

1,891

1,734

157

EXPENSE

GOLF 4161-400 Office Equipment/Supllies

195

-

(195)

33

374

150

(224)

4132-400 Fore Tees Software/Maint

6,000

6,000

-

6,000

6,000

6,000

-

4172-400 Printing

207

250

43

-

207

500

293

4190-400 Uniforms

-

50

50

-

-

100

100

4600-400 Starter Shack Supplies

945

350

(595)

967

2,137

1,850

(287)

4610-400 Golf Merchandise

473

114

(359)

367

473

228

(245)

4650-400 Golf Balls

-

143

143

785

-

285

285

4950-400 Salaries & Wages

5,393

11,254

5,861

8,391

11,200

17,905

6,705

4975-400 Payroll Taxes

408

1,042

634

1,164

839

2,084

1,245

4971-400 Overtime

-

-

-

-

-

-

-

4990-400 Worker's Comp

326

661

335

802

571

1,321

750

4995-400 Health Insurance

522

1,194

672

-

(1,274)

2,388

3,662

4110-400 Cash Over/Short

-

-

-

0

-

-

-

Total Golf Expense

14,467

21,058

6,591

18,509

20,526

32,811

12,285

Golf Net Income/Loss

(12,576)

EXPENSE

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Nov-20

Variance Last year this month This Year to Date Budget to Date Variance

GL Number

Description

Current Month

Budget

GROUNDS & GREENS

4183-600 Contract Services

111,830

109,830

(2,000)

105,830

559,150

549,150

(10,000)

4148-600 License & Permits

-

-

-

-

-

-

-

4630-600 Irrigation Grounds & Golf

1,605

2,000

395

1,989

8,724

10,000

1,276

4660-600 Tree Trimming

-

-

-

-

40,800

40,000

(800)

4675-600 Flowers

66

-

(66)

1,835

38,448

27,700

(10,748)

4710-600 R&M Common Area

840

750

(90)

-

5,816

3,750

(2,066)

4670-600 Plants & Shrubs

-

-

-

-

-

-

-

Total Grounds & Greens Expense

114,341

112,580

(1,761)

109,654

652,938

630,600

(22,338)

EXPENSE

SECURITY

4144-150 Contract Fire Alarm

-

-

-

-

447

334

(113)

4142-150 Office Equipment

-

-

-

-

-

-

-

Supplies: Office

4161-150

-

29

29

-

24

145

121

4172-150 Printing

55

17

(38)

-

55

81

26

4184-150 Safety Supplies

416

42

(374)

-

416

206

(210)

4185-150 Proximity Cards

-

1,169

1,169

3,783

479

2,500

2,021

4186-150 Transponders

-

2,052

2,052

-

3,263

5,052

1,790

4190-150 Uniforms

-

413

413

455

4,598

2,061

(2,537)

4915-150 Wages & Salaries

22,775

25,550

2,775

14,045

130,326

140,523

10,197

4971-150 Overtime

16

417

401

416

4,321

2,081

(2,240)

4975-150 Payroll Taxes

1,758

2,514

756

2,571

15,906

12,570

(3,336)

4990-150 Worker's Comp.

1,261

1,808

547

1,483

6,510

9,038

2,528

4995-150 Health Insurance

4,389

5,410

1,021

4,812

21,737

27,049

5,312

Total Security Expense

30,669

39,421

8,752

27,563

188,082

201,640

13,557

EXPENSE

MAILROOM

4161-175 Supplies: Office

-

-

-

-

72

160

88

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Nov-20

Variance Last year this month This Year to Date Budget to Date Variance

GL Number

Description

Current Month

Budget

4190-175 Uniforms

-

-

-

-

-

100

100

4917-175 Wages & Salaries

6,776

4,374

(2,402)

4,230

13,796

17,472

3,676

4975-175 Payroll Taxes

467

506

39

567

1,230

2,530

1,300

4990-175 Worker's Comp

14

17

3

37

46

85

39

4971-175 Overtime

-

-

-

-

-

-

-

Total Mailroom Expense

7,257

4,897

(2,360)

4,835

15,143

20,347

5,204

EXPENSE

FACILITIES

4126-500 Holiday Decorations

-

644

644

-

-

644

644

4148-500 Licenses & Permits - Pools & Spas

-

-

-

-

9,247

7,714

(1,533)

4184-500 Supplies: Safety

-

-

-

-

-

-

-

4190-500 Uniforms

500

103

(397)

-

2,272

1,821

(451)

4500-500 Supplies: Housekeeping

502

1,313

811

2,314

11,031

13,156

2,125

4510-500 Pool Supplies: Pool

1,247

734

(513)

1,534

4,361

1,905

(2,456)

4530-500 Supplies: Tennis

-

-

-

-

-

100

100

4540-500 Pest Control

2,490

917

(1,573)

830

4,980

4,581

(399)

4930-500 Salaries & Wages: Housekeeping

13,576

15,532

1,956

14,631

49,177

58,172

8,995

4971-500 Overtime

90

31

(59)

7

414

117

(297)

4975-500 Payroll Taxes

957

1,056

99

1,032

3,090

5,280

2,190

4990-500 Worker's Comp

687

808

121

795

2,479

4,040

1,561

4995-500 Health Insurance

2,131

2,405

274

2,030

8,347

12,022

3,675

Total Facilities Expense

22,180

23,543

1,363

23,172

95,399

109,552

14,153

EXPENSE

MAINTENANCE & REPAIR

4142-700 Office Equipment/Copier Service

-

-

-

-

-

300

300

4161-700 Supplies: Office

41

42

1

42

100

206

106

4184-700 Supplies: Safety

446

292

(154)

661

2,575

1,456

(1,119)

4190-700 Uniforms

633

573

(60)

308

2,910

2,865

(45)

4757-850 Laundry Cards

-

-

-

-

481

1,680

1,199

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Nov-20

Variance Last year this month This Year to Date Budget to Date Variance

GL Number

Description

Current Month

Budget

4700-700 Administrative Building

-

417

417

-

938

2,081

1,143

4705-700 Lots (light bulbs/water repairs)

-

1,368

1,368

801

(800)

6,840

7,640

4715-700 Clubhouses

8,643

2,025

(6,618)

2,709

29,197

10,125

(19,072)

4720-700 Satellites (includes Guard Shack)

23

1,727

1,704

(8,955)

1,242

8,635

7,393

4725-700 Swimming Pools

3,660

828

(2,832)

2,282

10,263

3,416

(6,847)

4730-700 Tennis Courts

-

2,915

2,915

-

4,410

14,575

10,165

4733-700 R&M Recreation Equipment

1,273

167

(1,106)

-

2,086

835

(1,251)

4735-700 R&M Wells & Pumps

-

267

267

-

518

1,331

814

4740-700 R&M Lakes

2,288

2,290

2

2,222

11,440

11,450

10

4745-700 R&M Streets

-

300

300

-

6,189

2,722

(3,467)

4747-700 R&M Maintenance Building

-

189

189

-

430

945

515

4750-700 R&M Golf

-

50

50

-

-

250

250

4755-700 R&M Convience Store

-

-

-

224

-

-

-

4756-850 R&M Restauarant

1,674

211

(1,463)

135

2,988

1,055

(1,933)

4758-700 R&M Laundry Equipment

-

617

617

542

6,357

3,083

(3,274)

4759-700 Contracted Pool Service

-

-

-

-

9,782

-

(9,782)

4760-700 Supplies: Maintenance

2,574

833

(1,741)

1,075

8,418

4,165

(4,253)

4825-700 Small Tools

117

714

597

708

471

3,570

3,099

4960-700 Salaries & Wages: Maintenance & Repair

28,237

33,005

4,768

28,587

156,407

168,466

12,059

4971-700 Overtime

253

80

(173)

118

1,161

412

(749)

4975-700 Payroll Taxes

2,125

3,055

930

2,269

8,676

15,272

6,596

4990-700 Worker's Comp

1,429

2,212

783

1,606

8,094

11,056

2,962

4995-700 Health Insurance

5,676

4,452

(1,224)

5,504

28,087

22,260

(5,827)

Total Maintenance & Repair Expense

59,089

58,629

(460)

40,837

302,420

299,051

(3,369)

EXPENSE

VEHICLE MAINTENANCE

4148-800 License/Permits Vehicle/Equip

-

-

-

-

-

-

-

4190-800 Uniforms

175

163

(12)

105

735

815

80

4800-800 DMV Fees

44

130

86

-

1,168

1,192

24

4820-800 Shop Supplies

175

292

117

199

2,039

1,456

(583)

5025-600 Gasoline

515

817

302

760

1,258

2,232

974

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Nov-20

Variance Last year this month This Year to Date Budget to Date Variance

GL Number

Description

Current Month

Budget

4825-800 Tools

-

17

17

-

-

81

81

4830-800 R & M: Golf Carts

118

700

582

938

3,275

3,500

225

4835-800 R & M: Trucks

-

713

713

2,682

1,821

3,565

1,744

4965-800 Salaries & Wages

2,643

3,262

619

3,152

14,828

16,310

1,482

4971-800 Overtime

43

16

(27)

23

148

80

(68)

4975-800 Payroll Taxes

207

290

83

242

543

1,450

907

4990-800 Worker's Comp.

148

215

67

186

812

1,071

259

4810-800 Equipment Maintenance

-

-

-

-

-

-

-

Total Vehicle Expense

4,069

6,615

2,546

8,288

26,627

31,752

5,125

EXPENSE

UTILITIES

5000-100 Cable TV

14,853

14,906

53

14,338

88,884

74,530

(14,354)

5010-100 Electricity

23,086

22,348

(738)

22,349

181,528

146,338

(35,190)

5020-500 Natural Gas

8,442

10,216

1,774

8,755

13,326

18,480

5,154

5035-100 Telephone

3,738

3,468

(270)

3,668

18,812

15,652

(3,160)

5060-600 Refuse

7,153

2,508

(4,645)

3,072

14,167

12,734

(1,433)

5070-600 Dump Fees

2,228

2,943

715

3,552

4,998

6,754

1,756

5080-500 Water

20,266

11,219

(9,047)

13,662

88,715

70,337

(18,378)

5085-600 Sewer

2,634

2,405

(229)

2,506

12,815

11,666

(1,149)

Total Utilities Expense

82,400

70,013

(12,387)

71,901

423,247

356,491

(66,756)

Total Expense

435,644

468,861

33,217

452,668

2,179,813

2,218,587

38,774

OUTDOOR RESORT - PALM SPRINGS Reserve Balance Sheet

GL Number

Current Month Last Year 11/31/2020 11/31/2019

ASSETS

CASH

1065-000 1070-000 1075-000 1080-000

Checking Account - First Foundation Bank

1,212,453 518,770 266,767 266,226 158,679 158,679 2,338,560 2,282,843 3,976,460 3,226,518

Investment Account - Union Bank

Investment Account - Bank of Southern California

Investment Account - Morgan Stanley

RECEIVABLES

1230-000

Interest Receivable

0 0

0 0

OTHER CURRENT ASSETS

1345-000 1350-000 1355-000

Prepaid Other

0

0

Prepaid Federal Income Tax Prepaid State Income Tax

(6,880) (3,191) (10,071)

1,800

990

2,790

TOTAL ASSETS

3,966,388 3,229,308

LIABILITIES

11/31/2020 11/31/2019

CURRENT LIABILITIES Due to Operations Fund

2240-000 2305-000

22,951 102,583 0 22,951 102,583 0

Income Taxes Payable

22,951 102,583

TOTAL RESERVE FUND LIABILITIES

RESERVE FUND BALANCE Reserve Fund Balance Beginning Reserve Fund Income(Loss)YTD

2625-000

3,818,487 3,264,779 124,951 (138,055) 3,943,438 3,126,724

TOTAL LIABILITIES AND FUND BALANCE

3,966,388 3,229,308

OUTDOOR RESORT - PALM SPRINGS Reserve Fund Income Statement 30-Nov-20

July August September October November December January February March April May June Total ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL YTD

REVENUES

Reserve Fund Allocations

88,084

88,084

88,084

88,084

88,084

440,420

Interest Income

1,674

1,706

1,770

1,711

1,553

8,415

TOTAL

89,758

89,790

89,854

89,795

89,637

-

-

-

-

-

-

-

448,835 - 448,835

TOTAL REVENUES

89,758

89,790

89,854

89,795

89,637

-

-

-

-

-

-

-

EXPENSES: Real Estate Improvements & Repairs

32,486 95,422

32,045 81,429

8,662 9,875

1,376

74,569 249,315

Personal Property - Equipment Other Expenses/Bank Fee

41,010

21,579

- - - - -

- - - - -

Ameritrade Appreciation/Depreciation

Ameritrade Fees

Federal Income Tax State Income Tax

TOTAL

41,010

127,908

113,474

18,537

22,955

-

-

-

-

-

-

-

323,884 - 323,884 - 124,951

Total Expenses

41,010

127,908

113,474

18,537

22,955

-

-

-

-

-

-

-

Net Income (Loss)

48,748

(38,118)

(23,620)

71,258

66,682

-

-

-

-

-

-

-

OUTDOOR RESORT - PALM SPRINGS Development Fund Balance Sheet 30-Nov-20

GL Number

Current Month Last Year

ASSETS

11/30/20

11/30/19

CASH 1075-000 Cash Account - Union Bank

198,575 93,322 0 198,575 93,322 0

1345-000 Prepaid Expenses

RECEIVABLES

0

0

TOTAL ASSETS

198,575 93,322

LIABILITIES

11/30/20 11/30/19

CURRENT LIABILITIES 2250-000 Due to Operations Fund

285,524 207,380 285,524 207,380

285,524 207,380

TOTAL DEVELOP. FUND LIABILITIES

DEVELOP. FUND BALANCE 2630-000 Development Fund Balance Beginning

(79,327) (122,004) 7,945 (86,950) (114,059) (7,623)

Development Fund Income(Loss)YTD

TOTAL LIABILITIES

198,575 93,322

OUTDOOR RESORT - PALM SPRINGS Development Fund Income Statement 30-Nov-20

July August September October November December January February March April May June Total ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL YTD

REVENUES

Capital Fund Allocations

6,667 4,167

6,667 4,167

6,667 4,167

6,667 4,167

6,667 4,167

33,335 20,835

Development Fund Allocations

Interest Income

12

13

14

15

16

70

TOTAL

10,846

10,847

10,848

10,849

10,850

-

-

-

-

-

-

-

54,240 - 54,240

TOTAL REVENUES

10,846

10,847

10,848

10,849

10,850

-

-

-

-

-

-

-

EXPENSES: Real Estate Improvements & Repairs

1,000

28,276

31,064

- - -

1,523

61,863

Other Expenses

-

-

-

TOTAL

1,000

28,276

31,064

1,523

-

-

-

-

-

-

-

61,863 - 61,863 - (7,623)

Total Expenses

1,000

28,276

31,064

-

1,523

-

-

-

-

-

-

-

Net Income (Loss)

9,846

(17,429)

(20,216)

10,849

9,327

-

-

-

-

-

-

-

Outdoor Resort Palm Springs Owners Association Operating Fund Working Capital Policy

Policy Statement

The Controller shall maintain one week to two weeks (2%-4%) of the Operating Fund's current annual budget as working capital for unforseen circumstances.

Working Capital at the end of any fiscal year exceeding 4% of the current annual budget will be realloacated as determined by the Board of Directors in accordance with our Governing Documents and California Civil Code.

Working Capital is defined as Current Assets minus Current Liabilities on the Operating Fund Balance Sheet.

Any recommendations to modify this policy should be reviewed with the General Manager and Controller prior to submission to the Board of Directors for final approval. (See Administative Policies and Procedures).

11/31/2020

11/31/2019

Current Assets Cash

141,064 326,380

300,261 313,292

Receivables

Other Current Assets

80,611

75,663

Total

548,054

689,217

Current Liabilities

Accounts Payable

83,302 54,797 183,431

102,970 69,772 172,188

Accruals (payroll items)

Owners Assessments prepaid Capital Lease Payable Other Current Liabilities

-

42,901

30,518

Total

364,431

375,448

Working Capital

183,623

313,769

2020-21

2019-20

Operating Fund Current Annual Budget

$

5,574,166

$

5,104,189

2% of Operating Budget 4% of Operating Budget

111,483 222,967

102,084 204,168

Actual - Working Capital as a Percentage of Operating Fund Current Annual Budget

3.29%

6.15%

Outdoor Resort – Palm Springs Income Statement Comments November 30, 2020

Revenues Budget: $515,998 Actual: $449,832 Variance: $ (66,166)

Administration come under budgeted revenue due to lower than anticipated late fees, permit fees, vendor fees and laundry income. Transfer fees are within budget, the addition of Escrow demand fees has brought in an additional $5K YTD. Resort Services was under budget in all areas except website listing, Oracle advertising and copies. Oracle revenue generated $2.9 over budgeted revenue. Lifestyle, Mike Thompson check was received December 2 nd and will reflect on December Financials. Lifestyles and 19 th hole were significantly affected by COVID closures and restrictions both significantly under budgeted revenue. Golf on the other hand was slightly over budgeted revenue by $157. Expenses Recruitment was over budget due to high turnover caused by COVID. Much turnover is due to COVID related fears and stress. Computers were over budget due to ink/toner expense for board room printer, prepping new laptop and Oct/Nov Dwelling expense. Office supplies are higher than usual with additional purchases of mask, gloves and cleaning products. Mailroom expenses were over budget by $2.3 due to wages. Due to COVID there has been an influx of packages and mailroom staff schedule has been adjusted to meet demand. Lifestyles, 19 th hole and Golf were all significantly under budget due to reduce cost, wages due to COVID closures and restrictions. Security, Facilities, Vehicle maintenance were within budget. Grounds and Greens was over budget due to Vintage contract. Pest Control was over budget due to over payment. Dewey stated they had no received payment, check was cancelled and reissued, upon bank reconciliation it was discovered they did receive and cash check. Payment will not be submitted in December due to over payment. Maintenance department was over budget by $460, factors that contributed to that was replacement of LP freezer, replacement of patio heaters ES and additional tables. Maintenance supplies were over budget due to light bulbs for lots, water line repair tools, water test kits and odor eliminator for pets. Refuse was significantly over budget due to the addition of 4 trash cans and delivery fee. Well water was double in the month of November compare to previous years. Budget: $468,861 Actual: $435.644 Variance: $(33,217)

Net Income for the month: $ 14,188 Budget net income for the month: $ 47,137 Variance: $ (32,950) Year to date net income: $ (94,781) Budget year to date net income: $ (50,015) Variance: $(44,766) Rental Administration fee was $25,770, which equals 1,718 rental nights for November 2020