Head of Estates & Projects

Head of Estates & Projects

Head of Estates & Projects Candidate Information Pack

Head of Estates & Projects

The Royal Over-Seas League is dedicated to championing international friendship and understanding throughout the Commonwealth and beyond. A not-for-profit private members’ club, we’ve been bringing like-minded people together since our launch in 1910. Today, we offer our 16,000 members a warm welcome centred on our beautiful clubhouse in central London, and the chance to get involved in all kinds of social, cultural and humanitarian activities around the world. ROSL is a self-funded organisation which operates under a Royal Charter and ‘aims at promoting an enduring multi-racial fellowship pledged to the support of the Commonwealth and to the service of others and humanity at large’. We are proud to put our members at the heart of our decision-making. Through Central Council, which is the equivalent to a board of directors, our Executive Committee (ExCom), and a number of sub-committees, the running of ROSL now and in the future is led by members from all walks of life alongside the D-G and senior leadership team. About the Royal Over-Seas League

Head of Estates & Projects

This is a new role for the Royal Over-Seas League and is a great opportunity for the right candidate to be part of an exciting project to transform the Grade 1 Listed headquarters of this global organisation. Balancing the needs of heritage conservation and modern requirements for comfort and safety is challenging and calls for innovative thinking and skilful communications between the different stakeholders. Join our team at ROSL to make a difference to both buildings and ‘humanity at large’, as our founder instructed in 1910. Dr Diana Owen, Director-General. Welcome from the Director General

Head of Estates & Projects

About the Club House

A Grade I listed building, the Over-Seas House offers splendid period function rooms, 83 rooms providing four star accommodation. The club is awash with history some of the building features include: The Mountbatten Room - named in honour of Admiral of the Fleet Earl Mountbatten of Burma who was Grand President of the Royal Over-Seas League from 1959-1979. The room houses period features including original fireplace. The Gibb Staircase – designed by the famous James Gibbs it is quite different to his previous work, with sumptuous wrought and cast iron balustrades of the elliptical staircase. It is described in the Radcliffe Library in Oxford, Gibbs’ late masterpiece and attracts a number of visitors each year. ROSL’s crinoline staircase - Or is it a hooped staircase? - This unique staircase was built to accommodate the Duchess of Norfolk fashion sense in the early 1700s. The Garden – our garden is nestled behind the clubhouse in the glorious Green Park and offer our members tranquillity against the central London

backdrop. The arts:

For over 65 years ROSL ARTS has developed a diverse portfolio of activities in music, visual arts, and literature. Arts continue to be a key feature for the club house, with regular arts exhibitions taking place and purpose built music room.

Head of Estates & Projects

About the Role

Key responsibilities Leadership & Management • To set the standards for compliance and safe systems of working across the organisation. • To contribute to the development of 5 year strategic estates and financial plans for the organisation. • To act as the client for any outsourced maintenance contracts. Conservation & Buildings Maintenance • Ensure best practice in buildings management is used at all times with short term cyclical and annual maintenance routines in place & closely monitored. • Lead the establishment of annual preventative maintenance programmes and short and longer-term capital repair and refurbishment projects. Ensure that these plans are fully integrated across all departments and fully supported by the Buildings & Heritage Sub Committee. • Working with the BSHC and DG/CFO, be responsible for the procurement and appointment of lead contractors/ consultants and project managers.

The role oversees the short-term and long-term repair and refurbishment of Grade 1 Listed Over-Seas House and all compliance works and PPM programmes within the context of the smooth day to day running of the clubhouse. You will manage the in-house maintenance & outsourced teams, including ROSL’s relationship with Graysons Ltd regarding facilities, and other appointed contractors, supporting the whole ROSL team, integrating projects with operations and events programmes. You are a key member of the Senior Leadership Team and as such take shared overall responsibility for the delivery or ROSL’s vision and values. This will be achieved by ensuring linkage between projects and operational and departmental business plans, within the context of a five-year financial and buildings strategy, to: • Focus on operational excellence & integrated management at Over-Seas House; balancing a substantial annual preventative maintenance programme, and larger projects with the member experience and ROSL arts programmes, alongside reactive maintenance. • Establish and monitor compliance standards in all areas and act as compliance adviser to all departments and the designated Responsible Person(s) for ROSL.. • Ensure the protection of the ROSL’s finances, buildings, holdings and other assets through the implementation of appropriate controls and risk management techniques. • Contribute towards a motivated and high performing team - with both internal and external teams-delivering excellent customer service 24/7.

Financial Performance • To prepare business cases for new projects, carry out reviews along with cyclical budgeting, forecasting and >Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12

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