Host Planning Guide for Flipping Book 11-1-21

Host Planning Guide for Flipping Book 11-1-21

November 2021

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September 3, 2021

«fname» «lname» «Address_1» «Address_2» «City», «State» «Zip»

Dear «fname» «lname»:

Next summer, Kansas will host the 76 th Annual Meeting of the Midwestern Legislative Conference (MLC) of The Council of State Governments. We look forward to bringing this special event to Wichita on July 10-13, 2022, and we invite you to participate in what promises to be an outstanding conference. The MLC Annual Meeting brings together hundreds of lawmakers and guests, from 11 states and four Canadian provinces, to discuss a wide variety of issues important to our region. It features guest presentations from leading thinkers and policy experts in fields ranging from agriculture, education and economic development to criminal justice, health and fiscal affairs. The conference includes evening social events for all attendees, and a full lineup of activities for spouses, children, and guests. To produce an event like this, the MLC needs your assistance, and I hope we can count on your support. At this time, we respectfully ask and encourage you to set aside funds in your budget to support the 2022 MLC Annual Meeting . Then, in the months to come, we will contact you again, at which time we will ask you to make a formal pledge of support for this event. Because registration fees cover only a portion of the costs of this conference, we rely on the generous support of sponsors like you to provide high-quality programming and events for attendees. In addition to a range of donor benefits reflecting contribution levels, all MLC sponsors are acknowledged in several ways throughout the year and on site during the conference. We will also honor all of our contributors during a special reception that will be held in Wichita during the Annual Meeting. A contribution reply form with additional details about sponsorship levels and benefits is enclosed with this letter for your reference and use. The MLC Annual Meeting rotates to Kansas only once every 12 years. This is the first time the MLC has come to Wichita in 50 years. Our delegation is very excited to showcase the best Kansas, and Wichita, have to offer to neighbors from across the Midwest. A strong public-private partnership is critical to the success of this event, so we appreciate your consideration of this request. We hope you will join us next summer in Wichita!

Sincerely,

Sen. Carolyn McGinn, Kansas 2022 Chair, Midwestern Legislative Conference

Sen. Ty Masterson President of Senate

Sen. Larry Alley

Sen. Dinah Sykes

Senate Majority Leader

Senate Minority Leader

Rep. Ron Ryckman, Jr. Speaker of the House

Rep. Dan Hawkins

Rep. Tom Sawyer

House Majority Leader

House Minority Leader

Enclosure

Page | 10

KANSAS PARTNERSHIP OPPORTUNITIES 76th Annual Meeting | Midwestern Legislative Conference | Wichita, KS | July 10-13, 2022

LEVELS & BENEFITS All contribution levels receive conference program recognition and acknowledgement in the MLC newsletter Stateline Midwest.

BRONZE CONTRIBUTOR $3,500 • Recognition in the registration brochure for early sponsors* • One complimentary registration to attend the meeting • One invitation to a special reception with the MLC Executive Committee and Kansas Host Committee during the meeting GOLD CONTRIBUTOR $10,000 • Recognition in the registration brochure for early sponsors* • Three complimentary registrations to attend the meeting • Three invitations to a special reception with the MLC Executive Committee and Kansas Host Committee during the meeting DIAMOND CONTRIBUTOR $35,000 • Recognition, including logo, in the registration brochure for early sponsors* • Special signage with logo at MLC Annual Meeting • Six complimentary registrations to attend the meeting • Six invitations to a special reception with the MLC Executive Committee and Kansas Host Committee during the meeting • Acknowledgement (with logo) in the MLC newsletter Stateline Midwest

PLATINUM CONTRIBUTOR $20,000 • Recognition in the registration brochure for early sponsors* • Four complimentary registrations to attend the meeting • Four invitations to a special reception with the MLC Executive Committee and Kansas Host Committee during the meeting

SILVER CONTRIBUTOR $5,000 • Recognition in the registration brochure for early sponsors* • Two complimentary registrations to attend the meeting • Two invitations to a special reception with the MLC Executive Committee and Kansas Host Committee during the meeting HOST STATE FRIEND $2,000 • Recognition in the registration brochure for early sponsors* • One discounted registration to attend the meeting • One invitation to a special reception with the MLC Executive Committee and Kansas Host Committee during the meeting

* The brochure will include any companies or organizations that have contributed or pledged their support by February 11, 2022.

Name:

Title:

Company/Organization:

Address:

City:

State:

Zip:

Telephone:

E-mail:

Contribution amount: $

Check enclosed

Send me an invoice

Make checks payable to the “Midwestern Legislative Conference.” Credit card payments not accepted. Federal Identification Number: 36-6000 818

Please return the completed form to: Ms. Ilene K. Grossman | Assistant Director | Midwestern Legislative Conference 701 East 22nd Street, Suite 110 | Lombard, IL 60148-5095 | phone: 630.925.1922 | fax: 630.925.1930 | email: [email protected]

Tax Deductibility of Contributions: All contributions above the fair value of the complimentary registrations received are tax deductible as permitted by law. The Midwestern Legislative Conference will provide a statement of the deductible value to all contributors.

If you plan to attend the meeting, you must complete a separate registration form to attend the meeting. The registration form will available at csgmidwest.org . Page | 11

September 23, 2021

«Prefix» «fname» «lname» «Title»

«Company» «Address_1» «Address_2» «City», «st», «Zip»

Dear «Prefix» «lname»:

Next summer, Kansas will host the 76 th Annual Meeting of the Midwestern Legislative Conference (MLC) of The Council of State Governments. We look forward to bringing this special event to Wichita on July 10-13, 2022, and we invite you to participate in what promises to be an outstanding conference. The MLC Annual Meeting brings together hundreds of lawmakers and guests, from 11 states and four Canadian provinces, to discuss a wide variety of issues important to our region. It features guest presentations from leading thinkers and policy experts in fields ranging from agriculture, education and economic development to criminal justice, health and fiscal affairs. The conference includes evening social events for all attendees, and a full lineup of activities for spouses, children, and guests. To produce an event like this, the MLC needs your assistance, and I hope we can count on your support. At this time, we respectfully ask and encourage you to set aside funds in your budget to support the 2022 MLC Annual Meeting . Then, in the months to come, we will contact you again, at which time we will ask you to make a formal pledge of support for this event. Because registration fees cover only a portion of the costs of this conference, we rely on the generous support of sponsors like you to provide high-quality programming and events for attendees. In addition to a range of donor benefits reflecting contribution levels, all MLC sponsors are acknowledged in several ways throughout the year and on site during the conference. We will also honor all of our contributors during a special reception that wi ll be held in Wichita during the Annual Meeting. A contribution reply form with additional details about sponsorship levels and benefits is enclosed with this letter for your reference and use. The Kansas delegation is very excited to showcase the best Kansas, and Wichita, have to offer to our colleagues and neighbors from across the Midwest. The MLC Annual Meeting wouldn’t be possible without the help of our partners in the private sector, so p lease know that we appreciate your consideration of this request. We hope you will join us next summer in Wichita!

Sincerely,

Sen. Carolyn McGinn, Kansas 2022 Chair, Midwestern Legislative Conference

Sen. Ty Masterson President of Senate

Sen. Larry Alley

Sen. Dinah Sykes

Senate Majority Leader

Senate Minority Leader

Rep. Ron Ryckman, Jr. Speaker of the House

Rep. Dan Hawkins

Rep. Tom Sawyer

House Majority Leader

House Minority Leader

Page | 12

PARTNERSHIP OPPORTUNITIES 76th Annual Meeting | Midwestern Legislative Conference | Wichita, KS | July 10-13, 2022

LEVELS & BENEFITS All contribution levels receive conference program recognition and acknowledgement in the MLC newsletter Stateline Midwest.

SILVER CONTRIBUTOR $5,000 • Recognition in the registration brochure for early sponsors* • Two complimentary registrations to attend the meeting • Two invitations to a special reception with the MLC Executive Committee and Kansas Host Committee during the meeting PLATINUM CONTRIBUTOR $20,000 • Recognition in the registration brochure for early sponsors* • Four complimentary registrations to attend the meeting • Four invitations to a special reception with the MLC Executive Committee and Kansas Host Committee during the meeting CHAIR’S CIRCLE CONTRIBUTOR $50,000 • Recognition, including logo, in the registration brochure for early sponsors* • Special recognition and logo in conference program • Special signage with logo at MLC Annual Meeting • VIP seating at the MLC State Dinner • Eight complimentary registrations to attend the meeting • Eight invitations to a special reception with the MLC Executive Committee and Kansas Host Committee during the meeting • Acknowledgement (with logo) in the MLC newsletter Stateline Midwest

BRONZE CONTRIBUTOR $3,500 • Recognition in the registration brochure for early sponsors* • One complimentary registration to attend the meeting • One invitation to a special reception with the MLC Executive Committee and Kansas Host Committee during the meeting GOLD CONTRIBUTOR $10,000 • Recognition in the registration brochure for early sponsors* • Three complimentary registrations to attend the meeting • Three invitations to a special reception with the MLC Executive Committee and Kansas Host Committee during the meeting DIAMOND CONTRIBUTOR $35,000 • Recognition, including logo, in the registration brochure for early sponsors* • Special signage with logo at MLC Annual Meeting • Six complimentary registrations to attend the meeting • Six invitations to a special reception with the MLC Executive Committee and Kansas Host Committee during the meeting • Acknowledgement (with logo) in the MLC newsletter Stateline Midwest

* The brochure will include any companies or organizations that have contributed or pledged their support by February 11, 2022.

Name:

Title:

Company/Organization:

Address:

City:

State:

Zip:

Telephone:

E-mail:

Contribution amount: $

Check enclosed

Send me an invoice

Make checks payable to the “Midwestern Legislative Conference.” Credit card payments not accepted. Federal Identification Number: 36-6000 818

Please return the completed form to: Ms. Ilene K. Grossman | Assistant Director | Midwestern Legislative Conference 701 East 22nd Street, Suite 110 | Lombard, IL 60148-5095 | phone: 630.925.1922 | fax: 630.925.1930 | email: [email protected] Tax Deductibility of Contributions: All contributions above the fair value of the complimentary registrations received are tax deductible as permitted by law. The Midwestern Legislative Conference will provide a statement of the deductible value to all contributors.

If you plan to attend the meeting, you must complete a separate registration form to attend the meeting. The registration form will available at csgmidwest.org . Page | 13

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2022 Preliminary MLC Budget

Business Program General

Code

Budgeted

Speaker Honoraria

72020 74010 60000 74000 62010 72000 68230 68230 66010 78030 78050 78050 78050 78050 78050 68230 68230 68230 68230 68230 68230 68230 68230 68230 68230 68230 68230 68230 68230 68230 68230 68230 68230 68230 68230 68230 68230 68230 68230 62320 68230

$85,000.00 $21,247.00 $35,000.00 $18,500.00 $6,000.00 $12,500.00 $1,500.00 $3,000.00 $3,200.00

Speaker Travel Expenses

MLC Staff Salaries and Benefits MLC Staff Travel & Expenses

Postage/Shipping Logistics Consultant

Internet/Phones/Flags/Furniture

Meeting App

Equipment Rental -- computers and printers

Printing Graphics

$500.00 $900.00

Stateline promotional inserts/bookmarks

Meeting Announcements

$7,000.00 $3,100.00

Business Programs

Signage

$500.00 $500.00

Onsite Printing (addendum/bus cards/dinner program)

Hotel Charges Hotel deposit

$0.00

Committee Meeting Breaks/meals CSG/Host State Breaks/meals Buffet Breakfasts/Table Topics

$11,396.94 $7,083.41 $29,083.82 $18,557.73 $7,528.01 $3,000.00 $36,600.00

2 Lunches

Session Breaks Photographer

Audio/Visual/pipe and drape

Hotel Rebates

$0.00

$311,696.91

Subtotal Business Program

Social Activities

Rapid City reception/rooms/promotions

$9,671.46 $30,000.00 $2,899.17 $3,331.96 $35,000.00 $3,331.96 $40,000.00 $3,000.00 $21,000.00 $5,000.00 $6,000.00 $2,000.00 $161,234.55 $10,500.00 $1,200.00 $5,500.00 $1,000.00 $45,000.00 $63,200.00

Sunday Reception - Botanica Newcomers' Reception Sponsors' Reception Monday Family Night - Zoo

BILLD Reception

Tuesday State Dinner

Entertainment (if not in event budgets)

Transportation

Monday daytime (spouse and youth) Tuesday daytime (spouse and youth) Evening youth events (Sunday & Tuesday)

Subtotal Social Program

Miscellaneous

Host gift

VIP Gifts/Amenities

Credit Card Merchant fees

Miscellaneous

Volunteer/Host State Expenses

Subtotal Miscellaneous

Total

$536,131.46

Page | 16

MLC Attendance & Expenditures

Registrants Spouses/ Youth Total

Total

Guests

Attendance Expenditures

2021 Rapid City, South Dakota

422

108

61

591

*$473,000

2020 Detroit, Michigan – Canceled

2019 Chicago, Illinois

459

67

40

566

$650,444

2018 Winnipeg, Manitoba

295

61

35

391

$412,000

2017 Des Moines, Iowa

395

50

24

469

$408,599

2016 Milwaukee, Wisconsin

366

61

34

461

$430,000

2015 Bismarck, North Dakota

432

54

49

535

$548,280

2014 Omaha, Nebraska

395

61

32

488

$441,511

2013 St. Paul, Minnesota

517

85

37

639

$545,911

2012 Cleveland, Ohio

401

54

41

496

$444,861

2011 Indianapolis, Indiana

458

63

31

552

$425,700

2010 Toronto, Ontario

343

111

41

495

$603,194

2009 Overland Park, Kansas

510

104

41

655

$445,398

2008 Rapid City, South Dakota

517

198

146

861

$463,681

2007 Traverse City, Michigan

542

150

66

758

$474,267

2006 Chicago, Illinois

531

160

84

775

$542,450

2005 Regina, Saskatchewan

406

134

55

595

$356,763

2004 Des Moines, Iowa

459

79

44

582

$276,920

2003 Milwaukee, Wisconsin

473

87

33

593

$292,693

*Estimated

Page | 17

Host Committee Structure

The incoming Midwestern Legislative Conference Chair, with assistance from legislative leadership as appropriate, should select a Host Committee to assist with planning the conference. The Committee should be comprised of legislators from both chambers and both parties in order to achieve bipartisan support for the conference. Over the years Host Committees have been structured several different ways. In order to assist the incoming Host State with their planning efforts, here are examples of previous Host Committee structures: In 2021 there wasn’t an official Host State Committee. The chair and the Legislative Research Council staff did

the majority of the planning. 2020 meeting was Canceled.

In 2019 the Host State Committee was comprised of 14 legislators (including the top four legislative leaders as honorary members) and 5 host planning staff. The majority of the planning was done by the chair’s legislative aid. In 2018 the Host State Committee was comprised of 11 people including the Speaker, members of the Legislative Assembly, government Appointees and Staff. Two lead staff did the majority of the planning. In 2017 the Host State Committee was comprised of the 10 members of the Iowa Commission on Interstate Cooperation. The chair and the Legislative Services Agency staff did the majority of planning. In 2016 the Host State didn’t have an official host state committee. The chair and Legislative Council staff of 25 people did the majority of planning. There was also a private sector fundraising committee. In 2015 the Host State Committee consisted of 6 Legislative leaders, 17 legislative “team chairs” and 12 host staff planning members. In 2014 the Host State Committee was comprised of 34 legislators, including the chair and co-chair of the host committee, 11 host state staff, including the Clerk of the Legislature, and one private sector person. In 2013 the Host State Committee was comprised of 12 legislators, including all four leaders. The 34 members of the planning committee included 8 legislators, 15 legislative staff, including the Chief Clerk of the House and Secretary of the Senate. It also included private sector members. In 2012 the Host State Committee was comprised of 9 legislators, including all four leaders. The 41 members of the Host Planning Committee included 5 legislators, the Host State Coordinator, private sector fundraisers, the director of the Legislative Service Commission, the chiefs of staffs from all four caucuses and other legislative staff. In 2011 the Host State Committee was comprised of 18 legislators. There was also a Host Planning Committee that was comprised of 5 legislators, the Host State Coordinator and 10 legislative staffers, including the director of the Legislative Services Agency and the chiefs of staffs from all four caucuses.

Page | 18

In 2010 the Host Province Committee was comprised 7 members of the provincial parliament. There was one Host State Coordinator who was assisted by several nonpartisan staff members. In 2009 the Host State Committee was comprised of 14 legislators including 6 ex-officio members of leadership. The committee also included 6 legislative staff, two private sector consultants and three members of the private sector. In 2008 the Host State Committee was comprised of 12 legislators (including the MLC chair and a “host state committee co-chair”) and 12 private sector members. There was also a group of 18 conference coordinators (most of these people were Legislative Research Council staff), of which a few lead staff did the majority of the planning.

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