Kimmel Welcome Package

Kimmel Welcome Package

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Congratulations

ON BOOKING YOUR WEDDING

This guide includes tips and resources to assist you in your planning journey.

NAVIGATE THIS PACKAGE

Welcome Pg. 1 Getting Started Pg. 2

- Planning Timeline

Menu Selection Pg. 5 - Tasting

- Choosing Your Menu - Menu FAQ

Finalization Pg. 9

- What's Included

Vendors Pg. 13

- Preferred Vendors - Vendors FAQ

WELCOME TO

Garces Weddings

YOU HAVE QUESTIONS, WE HAVE THE ANSWERS.

We have included a packet for you that is comprised of FAQs, a planning timeline and our preferred vendor list. Our preferred vendors include a group of talented individuals that we have worked with for past weddings and events. They come highly recommended because they are all experts in their market and have familiarity creating seamless events in our venues.

OUR TEAM

CARA CLAIR

WEDDING SALES MANAGER

WE ARE IN THIS TOGETHER

Please feel free to reach us at any time with any questions regarding your BIG DAY!

KATHRYN MILLIKEN WEDDING VENUE COORDINATOR

We are pleased to be your wedding team with Garces Events and look forward to providing a memorable wedding experience for you and your guests!

1

GETTING STARTED

2

YOUR PLANNING

Timeline Book your Date!

Complete our "Getting to Know You" Form so we can get to know you! Consider hiring one of our suggested Wedding Planners or other Recommended Vendors

Attend a Group Sampling Event! Sample some of our most popular hors d'oeuvres, stations & entrees. Don't forget to sample our featured signature cocktail!

3 Months to Go!

Schedule a finalization meeting with the Venue Coordinator to discuss menu & timeline details (see page 9). Begin to craft your floor plan. Our

Venue Coordinator will help recommend the best layout.

Review your final details, menu & floor plan with our team and schedule a rehearsal if needed. Confirm that your vendors & venue timelines are the same. Send over your updated vendor list to the Kimmel Center. 1 Month to Go!

2 Weeks Out! Vision Becomes Reality

Complete Final Guest Count Form Confirm any menu changes Confirm Vendor Meal Count & Kids Meal Count Finalize Floorplan with table numbers and guest count Complete the Drop Off Form Final deposit due, based off final guest count

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Planner?" "SHOULD I HIRE A

VENUE COORDINATOR

PLANNER

Provides vendor referrals and negotiates contracts.

Meets with you 3 months before the wedding to get a handle on what you've planned thus far.

Attends site tours and schedules vendor meetings.

Plans venue tours and group sampling event.

Coordinates hotel room blocks and transportation. Manages the rehearsal.

Finalizes your Floorplan and timeline.

Oversees everything on the wedding day (makes sure everyone adheres to the timeline, handles snafus, manages vendors, and executes your vision on-site).

Makes sure venue spaces are all ready on the big day, and that catering is running smoothly.

What about just a day of planner? If you are planning to DIY your wedding - Yes!

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MENU SELECTION

5

ATTENDING A

Tasting

GROUP SAMPLINGS

Group samplings are held 2-3 times a year - typically in the Spring, Summer, and late Fall. At the group sampling, couples will get to try a selection of our most popular hors d'oeuvres, stationary items, entrees, and desserts. Our team chooses the menu for these events keeping in mind seasonality

and items that most reflect a wide audience! While we do our best to

accommodate requests to try certain menu items, it is not always possible to fulfill all requests. Group samplings are held exclusively at the Kimmel Center. Wedding Packages include 2 complimentary tickets to the group sampling. Additional guests are available at $50pp.

PRIVATE TASTING

Couples who are interested in choosing their own tasting items or want to sample a custom menu MUST schedule a private tasting. Private tastings are scheduled at a minimum of 6 weeks in advance and must be paid for in full before the event. Pricing for private tastings is $150 + $200 per guest with a minimum of 4 guests per tasting.

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Typically, menu selections are completed at a couple's details meeting held about 3 months prior to the wedding! If couples wish to select their entrees prior to their details meeting, please email your Wedding Sales Manager to confirm selection and receive an updated event order. Please note that any entrée selection with a noted upcharge will be added to your event order and charged based on your full guest count. Final guest counts are due two Fridays before the big day! Menu CHOOSING YOUR MENU SELECTION

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FREQUENTLY ASKED QUESTIONS

Menu

Do you provide vendor meals?

Yes, vendor meals are $20 per person and are served hot and fresh.

Do you offer kids meals?

Yes, kid's meals are $20 each and are recommended for children 12 and under. They are removed from the package pricing and charged a la carte.

What if myself or a guest has a food allergy or dietary preference?

Let us know about any dietary restrictions or allergies, and our chefs will modify the menu accordingly. For example, we have several gluten free, dairy free, peanut/treenut free and vegan menu options.

When will I get to taste the menu options?

We hold 2-3 group sampling events throughout the year for all booked couples. You are invited to attend one tasting event and we will contact you as the dates are set.

How do my guests pick their entree if we are doing a seated plated dinner?

Please put entrée options on your RSVP card and a keep a tally as they are returned. We will confirm guest's orders tableside before dinner service, but we need an overall count of entrees beforehand.

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FINALIZATION

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FINALIZATION

Checklist

MENU SELECTIONS Passed Hors D'oeuvres Cocktail Station (s) First Course

Entrée Course - Please refer to your contract for pre-selected (two proteins plus one vegetarian option), duet (two proteins on one plate plus one vegetarian option), or dinner stations. BEER & WINE SELECTIONS One red and one white wine Wine upgrades Two premium & two standard beers Top shelf / premium liqour CHOOSE ONE SIGNATURE COCKTAIL SELECT A LINEN COLOR AND TALK ABOUT ANY RENTAL UPGRADES Linen & napkin color Additional table needs (seating card table, memorial table, etc) - Décor can be dropped off at the Kimmel Center day before your event. All décor must be taken home the night of the wedding. We cannot store any items overnight after the wedding. Designate a "take-home person."

DISCUSS TIMELINE & BRIDAL PARTY INFORMATION Formalities (toasts, introductions, religious elements, etc) Identify bridal party members & close family

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Checklist TWO WEEKS PRIOR

Final Guest Count

Final Entree Breakdown (Total # of beef, # of fish, # of vegetarian and any additional dietary restrictions if applicable)

Final Number of Kids Meals ($20 each, Chicken Fingers & Fries)

Final Vendors Meals ($20 per vendor, Buffet-Style outside of reception area)

Final Number of Guests at Each Table

Completed Drop-off Form

Final Timeline

Final Floorplans

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THE PACKAGE

what''s in it

WHAT'S INCLUDED?

WHAT'S NOT INCLUDED?

60" Round Guest Tables Our standard guest tables seat 10 per table. Covered with a Cotton linen in a color of your choice.

Alternative Guest Tables Including 72" Round Tables, Rectangular Tales, & Farmhouse Tables Pricing dependent on size & material of tables Additional tables for DJ, Memorial Photos, Photobooths, or Enlarged Dessert Displays Pricing dependent on size & material of tables

36" Round Sweetheart Table Covered with a Cotton linen in a color of your choice.

Cake & Card Box Table Normally two 30" round tables covered in a Cotton linen in a color of your choice.

Bar, Coffee & Dessert Tables Covered with a Cotton linen in a color of your choice.

Mahogany Chivari Guest Chairs With an ivory cushion. Weddings held in the Commonwealth Plaza may require additional rental chairs depending on final guest count or ceremony location.

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VENDORS

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OUR PREFERRED

Vendors

FLORAL DESIGN

ENTERTAINMENT BVT Live bvtlive.com | 610.358.9010 EBE Talent ebetalent.com | 888. 323. 2263

Petals Lane petalslane.com | 215.482. 2176

Xtraordinary Events xtraordinaryevents.net | 267-551-4400 Papertini www.papertini.com | 267.438.4350

Jon Ardito Entertainment jaelive.com | 610.804.2960 FURNITURE Maggpie Vintage Rentals maggpievintagerentals.com | 215.644.9152

Ram Floral ramfloral.com | 267. 886.3103

PHOTOGRAPHY & VIDEOGRAPHY Emily Wren photoemilywrenweddings.com | 610. 574. 0303

Fox & Finch foxandfinch.com | 610.554.1207 Party Rental partyrentalltd.com | 844. 464. 4776 PRODUCTION Synergetic sslproductions.com | 215.663-1200

SweetWater Portraits sweetwaterportraits.com | 267.626.9778 Martin Reardon martinreardonphoto.com | 215.852.3250 Asya Photography asyaphotography.com | 610.864.6363

Eventions eventionsproductions.com | 301. 275. 2288

EVENT PLANNING

Seeds of Celebration seedsofcelebration.com | 215.272.3047 Sararea Design sarareadesign.com | 610. 304. 9856

House of Catherine houseofcatherine.net | 609. 364. 5291 The Papery www.paperyofphilly.com | 215.922.1500 REHEARSAL DINNER OR POST WEDDING BRUNCHES Amada STATIONARY | EVENT BRANDING

Lauren James Events lj-events.com | 267.322.4581

Kaleidoscope Weddings kscopeweddings.com | (610) 964-8400 Styled Bride thestyledbride.com | 267.303.2940 BRIDAL BOUTIQUES Mari Mi Bridal marimibridal.com | 484. 350. 8989 Lovely Bride lovelybride.com | 215.627. 1800 Royal Valet royalvaletinc.com | 610. 668. 1453 PARKING

Village Whiskey

The Olde Bar

Volver

Contact a restaurant sales manager to start the process. [email protected] Click here to start the booking process.

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& After Parties REHEARSAL DINNERS, SHOWERS

You've got the perfect wedding venue booked with us but what about all of the other events that you need planned? Allow the bold flavors and unparalleled Latin hospitality of your favorite Garces restaurants to host a rehearsal dinner to remember. Whether you are looking for a small intimate dinner at Tinto, or a cocktail reception at Village Whiskey, all roads point to Garces. Our experienced team of planners, unrivaled service, and fantastic food simply cannot be matched.

Philadelphia Restaurants

Your wedding event check list!

Private Dining Room 24 guests Semi-Private Matador Lounge 45 guests Private Dining Room & Matador Lounge up to 70 guests Full Restaurant Seats 140 guests Authentic Spanish Tapas Chef Jose's flagship restaurant! Best For: Rehearsal Dinner, Post Wedding Brunch

Wedding Venue Bridal Shower

Philadelphia Landmark & Seafood Restaurant

The Library 100 ppl seated or 135 ppl reception The Study - West 45 ppl seated or 60 ppl reception The Study - North 30 ppl seated or 40 ppl reception The Study - South 30 ppl seated or 40 pp reception The Olde Bar 36 ppl seated or 75 ppl reception Best For: Rehearsal Dinner, Post Wedding Brunch

Rehearsal Dinner Welcome Reception After Party Post Wedding Brunch

Lounge up to 80 reception Main Dining Room up to 34 seated Full Restaurant 100 reception Global Culinary Exploration

Full Restaurant 30 seated / 50 reception Pre-Prohibition Cocktails & Burgers Best Sliders in town

Let's Start Planning!

Best For: After Party

Best For: After Party, Post Wedding Brunch

Call Email Visit

267.284.7979

Host a rehearsal dinner at home or another location of your choice! Delivery options available!

[email protected]

garcesevents.com

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for Vendors IMPORTANT DETAILS

Florist Please let your florist know that if you are having your ceremony on site, we do not pre-set guest tables. Set-up of guest tables occurs during cocktail hour. Sample floor plans are available if they need a reference. We do not provide candles for table décor. Any large décor pieces (Chuppah, arch, stages, etc.) that need to be relocated must be done by the florist or designated representative. Garces will assist in placing personal décor such as simple signage, bathroom baskets, place-cards or seating charts, or memorial pictures. Any décor that needs to be put together on site must be done so by either a Florist or designated representative the morning of the event – this includes any DIY centerpieces and DIY photobooths. DJ Setup will be near a power source with 20amps max. Kimmel Center can provide a microphone for an additional fee, but not a sound system. A table and linen can be provided at an extra charge. Band The Venue has a total of 2-20amp circuits. Feel free to have your band contact The Kimmel Center's event manager regarding power sources and production questions.

Union Fees

Most union fees are covered in your venue site fee. Additional fees may be incurred if production falls outside of the standard parameters. The Kimmel Center's event manager can provide more detail in this regard.

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Vendors FREQUENTLY ASKED QUESTIONS How do I take advantage of 10% off for rehearsal dinners? Email us your preferred location and any other important details and we will get you in contact with sales manager. This offer can also be used for all wedding related celebrations (bridal showers, post wedding brunch, etc).

What time can my vendors come in?

The Kimmel Center's event manager will coordinate a timeline directly with your vendors.

Do you allow candles, and do you provide them?

Yes, we do allow candles at The Kimmel Center as long as they are in glass holders. We do not provide candles. Only LED candles are permitted at The Academy of Music.

Can we bring our own cake?

Yes! Couples are allowed to bring in a wedding cake from a bakery of their choice. Any additional food or desserts couples wish to bring in must be approved by your Garces Wedding Sales Manager.

Is there somewhere to store décor ahead of time and when can I bring it?

Yes, we can schedule a time for you to start bringing things in the week of your wedding. All décor must be taken home the night of the wedding. We cannot store any items overnight after the wedding.

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SHOW OFF YOUR VENUE! FOLLOW US! TAG US! LIKE US! FIND INSPIRATION! @GARCESEVENTS #GARCESWEDDINGS #GARCESEVENTS #SAYIDOWITHAVIEW #KIMMELCENTERIDO #ACADEMYOFMUSICPHILLY

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