New Website Training - Supplement Document

New Website Training - Supplement Document

New Website Training 2021

Contents

About This Guide

3

A Note on Sitemaps and Permissions

4

Logging On

6

Creating a Page

6

Editing a Page

7

Hyperlinks

11

Tables

13

Images

14

Videos

15

Attachments

16

Deleting a Page

17

Restoring a Page

17

Hiding/Publishing a Page

18

Content Review Reminders

19

Photo Galleries and Albums

20

News

23

Urgent News Banners

25

Sitemaps

26

House Points and Announcements

27

Secure Pages

29

About This Guide This guide has been created with the intention of being a one-stop hub of information for our new school websites. The aim is for this document to contain all the information you may need. It will continue to be a work in progress - if there is anything that you need to do that is not covered in this document, please follow the steps below, and the relevant training will eventually make its way into this guide for everyone to peruse:

Need to do something not covered here?

Step 1: Check the E4Education Interactive Help

The E4Education Interactive Help is a really useful system. To access it, ensure you are logged in and click the Help tab on the top ribbon. Then select “Interactive Help”.

From here, you will be presented with a range of guides. Use the search bar or scroll to find the information you are looking for. By clicking on it, you will be given with a step-by-step guide.

Step 2: Drop me an email

If the interactive guide is not any help, send me an email and I will try to help as soon as I can. Hopefully, it will be something that I have the answer to. However, if I do not know the answer, I will get in contact with E4Education’s Helpdesk and find out the answer. In this instance, once I have found out this information, I will add it to this document for future reference.

A Note on Sitemaps and Permissions

Below, you will see the general structure of the sitemaps for your school website. Please note that, whilst the main menu headings are the same for each school, the subpages may slightly vary. Everything on your website should fit under one of these headings, and on one of the pages that have been set up for you. As much as possible, we are requesting that you do not add any further pages to your website. It is vital that we are able to keep the websites tidy, easy to navigate and full of only the most important information. That being said, if you do think that something is missing, please feel free to get in contact - I’m sure to have missed something! Try to consider whether the information that you are putting on the website could instead be circulated by your internal services (Google Classroom, Edmodo etc).

Primaries

Secondaries

E4Education allows for a number of different roles to be added to your CMS, meaning that different people can be given permission to different areas of the website. Permissions can be as restrictive as only people able to edit a single page, to being able to edit the entire website. You are also able to ensure that specific role groups are required to obtain approval from an Administrator or Publisher before the content is published live. Please note: there may be elements of this guide that are not accessible to you at the role level you have been assigned.

Logging In

Logging in is easy, and accessible from a laptop or PC. You’ll need your username and password first, which should have been sent to you in a separate email.

1. Visit the homepage of your school site 2. Add “/admin” to the end of the web address 3. Enter your username and password. 4. Click the Login button.

Creating a Page

1. Navigate to the area of the website where you would to create a page. 2. Select Page from the Create tab. 3. A blank page template will display.

Schedule a Page Publish Date As with News Articles, you can schedule a future publish date for Pages. 1. Navigate to the area of the website where you would to create a page. 2. When you have created your Page and are ready to schedule a publish date, click the Archiving button from the Edit tab. 3. In the displayed Publish this page on field, click the calendar icon or type a date in DD/MM/YYYY format to set a future publish date. Archive Pages To help organise and reduce workload, we have added the ability for you to schedule an archive date. 1. Navigate to the Page that you would like to archive. 2. Click the Archiving button from the Edit tab. 3. In the displayed Archive this news story on field, click the calendar icon or type a date in DD/MM/YYYY format to schedule an archive date.

Editing a Page

Edit the title of a page by directly clicking on the title text and typing.

When you are ready to start populating your page with content, click in to the content area. If you are creating content for a new page, the content area will display the following text: This page is currently awaiting content . By clicking into the content area, the Edit tab options will change and display the Editor Ribbon. The Editor options are similar to word processing software such as Microsoft Word, Google Docs, Pages for Mac, etc.

Cut and Copy

Allows you to cut and copy sections of content. The cut tool will remove content from its current location and save it to your clipboard. Your content will reappear when it is pasted to your preferred location. The copy tool will keep content in its current location and when pasted, it will create duplicate content. You can also cut and copy content by pressing ctrl + x or ctr + c on your keyboard, respectively.

Templates

The Templates feature provides you with additional options for laying out your page, including multiple columns. Templates can quickly format your page to use a specific layout and style at the click of a button.

1. Navigate to the area of the website where you would like to use a page template. 2. Click within the content where you would like to add the template and click the template icon 3. The Content Templates window will appear. Select the required template to add it to your page.

Undo/Redo

Allows you to undo or redo actions performed since the page was last saved. You can also undo or redo an action by pressing ctrl + z or ctrl + shift + z on your keyboard, respectively.

Hyperlinks

Hyperlinks can be incorporated for internal pages or to other websites and email addresses. To find out more, click here.

Anchors

An anchor is a marker that allows you to connect content. For example, you could have a list of links at the top of your page which acts as a menu for content specifically on that page. The content throughout your page will have anchor tags added at certain points. This means that when a link to a uniquely defined anchor tag is clicked, the user will jump down to the anchor tagged content.

Images

Allows you to embed images from your File Manager. You can add image captions, adjust size and alignment. To find out more, click here.

Videos

You can use this tool to embed a video fromVimeo or Youtube. You can also upload a video from your computer straight to your website. To find out more, click here.

Tables

A table can be used to clearly display sets of >Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Page 13 Page 14 Page 15 Page 16 Page 17 Page 18 Page 19 Page 20 Page 21 Page 22 Page 23 Page 24 Page 25 Page 26 Page 27 Page 28 Page 29 Page 30

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