Our COVID-19 Safety Plan

Our COVID-19 Safety Plan

VERSION 4 | JULY 2022

Our COVID-19 Safety Plan

SAFETY AND WELLBEING

VENDOR OPERATING CONDITIONS & GUIDELINES

Minimising the transmission of COVID-19 requires a layered defence strategy

Protect health

Minimise Transmission

Maintain key functions

Be fully vaccinated or have an exemption and wear a mask.

Complete the Safety and Wellbeing induction on MyLO.

Touch point cleaning.

If you start to feel unwell and have any symptoms, however mild, please do not come to campus, stay home and arrange a COVID-19 test. If you are a close contact but have no symptoms, you should work or study from home.

Report positive cases in Service Now . Response management team in place.

Shift to outdoor spaces or larger rooms.

Comply with Public Health directions.

Staff & HDR

Appropriate building ventilation.

Students

Practice good hygiene.

Swipe card entry requirement for all buildings.

Recieve your booster when eligible.

Follow all instructions.

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UNIVERSITY OF TASMANIA

Our responsibilities

We all have a shared responsibility to minimise the risk of COVID-19.

To do this, you must: • Be fully vaccinated or have an exemption and wear a mask. • New staff and students are required to complete the 2022 Safety and Wellbeing Induction on MyLO.

As a condition of entry to University premises or premises where University operated programs are held, you are required to comply with the below:

Staff & HDR

Students

Comply with our face mask requirements

•

Comply with Public Health directions.

• Remember to get your COVID-19 vaccine booster when you are due. Our responsibilities may change in line with government requirements in response to COVID-19 transmission in the community. We will need to remain agile and stay up to date on Public Health COVID-19 information. Vaccination Mandate Vaccines are a critical part of protecting ourselves and others against COVID-19 and all staff and students coming to any of our campuses, facilities and events are required to be fully vaccinated or have an exemption and wear a mask. Visitors and tenants are strongly encouraged to be vaccinated. The Tasmanian Government has mandated COVID-19 vaccinations for anyone coming to our medical or health facilities.

Comply with Public Health directions

Be fully vaccinated

Our COVID-19 Vaccination Guide

Have an exemption and wear a face mask

COVID-19 Vaccination Status form

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Management Framework

COVID-19 Safety Plan Our COVID-19 Safety Plan outlines the controls we implement to manage risks associated with COVID-19 transmission. COVID-19 Response Our COVID-19 Response will inform our actions on campus in response to case identification.

Business Continuity Planning Our Business Continuity Plans will minimise disruption to delivery of our core functions.

People Leaders Keep in close contact with your teams and team members in the weeks ahead to lead and support. Contextualise this plan to your specific operational needs in your own COVID-19 safety plan.

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UNIVERSITY OF TASMANIA

Controls for managing risks COVID-19 SAFETY PLAN

To access University premises or premises where University operated programs are held staff and students are required to: • Stay home if you feel unwell: If you start to feel unwell and have any symptoms, however mild, please do not come to campus. RAT (Rapid Antigen Test) kits are available from Public Health. Visit the Tasmanian website for information on how to get a RAT kit. • If you are a close contact but have no symptoms, you should work or study from home. • Be fully vaccinated or have an exemption and wear a mask. • New staff and students are required to complete the 2022 Safety and Wellbeing Induction on MyLO • Comply with Public Health directions. • Comply with our face mask requirements: Depending on levels of COVID-19 in the community, our face mask requirements will be red (mandated in all indoor settings), orange (mandated in certain higher risk indoor settings) or green (individual choice). The more space between people, the harder it is for the virus to move between people. • Maintain at least 1.5m from others. If this is not possible, minimise the duration of contact and consider additional controls. • Consider using larger spaces for learning and teaching, research and other activities. • Utilise digital technology for learning and teaching, and to hold meetings. • Consider holding walking meetings, or meet outdoors if weather permits. • Wear a properly fitted mask when physical distancing is not possible and in poorly ventilated settings. • Clean your hands frequently with alcohol based hand rub or soap and water. • Cover your mouth and nose with a bent elbow or tissue when you cough or sneeze. Dispose of used tissues immediately and clean hands regularly. • try to limit sharing of equipment, objects, tools or vehicles, but where this is not feasible, use provided cleaning products and safe work procedures so that they can be cleaned before and after each use.

Access to campus

Physical Distancing

1.5m

Hygiene and cleaning

OUR COVID-19 SAFETY PLAN

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Managing transmission on campus COVID-19 RESPONSE

If you are diagnosed as COVID positive please notify the University by completing the COVID-19 Positive Test Result form on ServiceNow to enable review by the Response Team, notification of the local area if required and update to our exposure site page . The Response Team will monitor cases in the University community to: • Establish links between cases, close contacts and locations. • Regularly liaise with Public Health to assist in decision making. • Help inform on campus management. If you or a member of your household are required to isolate or quarantine, you must comply with the Public Health directions provided to you. You may return to campus once you are cleared by Public Health and are symptom free. The University’s Operational Requirements outlines expected COVID safe behaviours. All staff and students should review the Operational Requirements regularly to ensure the way they work and study is appropriate.

Positive Cases

Close Contacts

Operational Requirements

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UNIVERSITY OF TASMANIA

Minimising disruption to delivery of core functions BUSINESS CONTINUITY PLANNING

The Government is unlikely to implement further lockdowns, but they may occur in future. To be prepared: • Take work home each night to facilitate working remotely. • Keep critical access lists updated. • Review key points of dependency (e.g. key lecturers) and consider distributing work. • Plan remote teaching where possible. • Ensure COVID safe plans are in place for activities which breach physical distancing limits. Disruption will be caused by isolation of positive cases and close contacts. Plan for: • Remote delivery of learning and teaching activities. • Reallocation of staff duties to cover those in isolation. • Potential delay or postponement of learning and teaching schedules. • Continuation of core work despite temporary loss of staff. • Changes to work behaviours to prevent or minimise transmission.

Lockdown

Workforce Capacity

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Leaders of people must keep close contact with their teams and team members PEOPLE LEADERS

We understand people were feeling fatigued heading into the end of last year after a period of rapid change during 2020 and 2021. To foster wellbeing in 2022: • Be aware that some staff may feel anxious as COVID-19 is transmitted in Tasmania and NSW. Be prepared to listen and spend time with your teams. • Support staff as they initiate review of their spaces and make any necessary changes to how they work, such as seeking alternative spaces, rostering, or modifying how they deliver their key functions. • Be mindful of business continuity during the pandemic, and maintain business continuity plans so they can be enacted at short notice. • Maintain awareness of leave provisions. Importantly, we need to look out for each other, and look after each other.

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UNIVERSITY OF TASMANIA

HELP AND SUPPORT Resources and information for staff and students

Web and Intranet

Online Modules

Updates and Support COVID-19 (Staff)

S&W Induction module 2022 (Staff & HDR)

Coronavirus Updates (Students)

S&W Induction module 2022 (Students)

Documents

Forms

Arrival Procedures on Campus

COVID-19 Positive Test Result form

Our COVID-19 Vaccination Guide

COVID-19 Vaccination Status form

COVID-19 Operational Impact Scale

UTAS Medical Exemption form

Support Services

External Information

COVID-19 Tasmanian Government

Employee Assistance Program (EAP)

University Counselling Service (Students)

COVID-19 NSW Government

Safe and Fair Community Unit (SaFCU)

Australian Department of Health

Contacts

People and Wellbeing If you require guidance, please contact your People and Wellbeing business partner.

Safety and Wellbeing If you have any questions or require further information, please contact us. [email protected]

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UNIVERSITY OF TASMANIA