Board of Trustees Meeting Agenda | July 2020

Board of Trustees Meeting Agenda | July 2020

July 2020

CWU QUARTERLY BOARD MEETING AGENDA Thursday, July 23, 2020 Virtual Meeting 1:00-3:00 PM

1:00 PM Call to Order

• Adoption of the Agenda • Adoption of the Minutes of June 29, 2020 Public Comment President’s Report • Board Communications • Faculty Code Fall 2020 Planning • Reopen Plan • FY 21 Budget & Tuition Increase 2:30-3:00 PM Executive Session [Per RCW 42.30.110(1)(g)]

Central Washington University Board of Trustees July 24, 2020

ACTION – Approval of the minutes of the Special Meeting of June 29, 2020.

We recommend the following motion:

The Board of Trustees of Central Washington University hereby approves the minutes of the special meeting of June 29, 2020.

Submitted:

Linda Schactler Chief of Staff

Approved for submittal to the Board:

James L. Gaudino President

Board of Trustees Minutes Special Meeting (via Zoom) June 29, 2020 JUNE 29, 2020 Trustees Present Ron Erickson, Chair Robert Nellams, Vice Chair Alex Harrington Erin Black

Gladys Gillis Jeff Hensler Ray Conner Zabrina Jenkins Staff to the Board: James Gaudino, President Linda Schactler, Board Secretary & Chief of Staff Joel Klucking, Board Treasurer & Vice President for Business & Financial Affairs Kim Dawson, Executive Assistant to the President/Board of Trustees Alan Smith, Assistant Attorney General Executive Staff Andreas Bohman, Vice President for Operations Joel Klucking, Vice President for Business & Financial Affairs Josh Hibbard, Vice President for Enrollment Management Kandee Cleary, Vice President for Diversity & Inclusivity Kremiere Jack, Vice President for Public Affairs Lynn Franken, Assistant to the President for Special Projects Michelle DenBeste, Provost/Vice President for Academic & Student Life Rick Paradis, Interim Vice President for University Advancement Guests: Bill Funk, R. William Funk & Associates, Presidential Search Consultant Elvin Delgado, Faculty Senate Chair

Nate McMillion, incoming Student Trustee Trustee Search Advisory Committee Members:

Carolyn Thurston Ediz Kaykayoglu Lidia Anderson Mickael Candelaria Ralph Conner Sathy Rajendran

Walter Szeliga

Chair Erickson convened the special board meeting at 9:32 AM. Ms. Schactler took role to confirm that a quorum of the Board was present. The purpose of the meeting was for the Board to receive the preliminary report from the Trustee Search Advisory Committee and to get an update on COVID-19 Planning for Fall 2020. Approval of Agenda Motion 20-33: Ms. Black moved that the Board of Trustees of Central Washington University approve the agenda of the meeting of June 29, 2020. Mr. Nellams seconded the motion, which the board unanimously approved. Approval of Minutes Motion 20-34: Mr. Nellams moved that the Board of Trustees of Central Washington University approve the minutes from the regular meetings of May 14 and 15, 2020, and the special meeting of May 27, 2020. Mr. Hensler seconded the motion. The motion was approved. PRESIDENTIAL SEARCH PREPARATIONS The Trustee Search Advisory Committee (TSAC), appointed by the Board of Trustees in May, identified findings to the full board in a preliminary report summarizing a series of 12 focus groups with CWU employees and students. The report is the first of three that will help to identify the challenges and opportunities the next president will face, as well as to identify the qualities he or she will need to succeed. Trustee Black, who chairs the TSAC, reported that it became clear in the group listening sessions that employees and students want the next president to be committed to diversity and shared governance, be able to create a post-COVID vision for the university, and to develop a robust plan for CWU’s University Centers and instructional sites. Chair Erickson said that the committee had done a great job engaging the university community in the process and we should take full advantage of their insight. He suggested that the responsibilities of TSAC be expanded to include assisting the search consultant in the preliminary screening of candidates for the next president. Recommendations of semi-finalists would be forwarded to the Board of Trustees, which would interview the candidates. The only change to the TSAC membership will be to add Elvin Delgado, the new Faculty Senate Chair. Approval of Expansion of TSAC Responsibilities Motion 20-35: Ms. Gillis moved that the Board of Trustees of Central Washington University approve expanding the responsibilities of the Trustee Search Advisory Committee (TSAC) to include conducting a preliminary screening of candidates for the next university president and to add the current-year Faculty Senate chair to the membership. Mr. Harrington seconded the motion. The motion was unanimously approved. COVID-19 PLANNING President Gaudino updated the board on the fall 2020 Reopening Plan. Currently, the plan includes a hybrid model for delivery of instruction, with some classes online, some in person and some a mixture between the two modalities. The fall quarter will start in early September and will end right before Thanksgiving to reduce disease transmission. CWU’s fall plans were vetted by groups of experts in different areas of the university community as well as local public health officials.

2 Board of Trustees Minutes June 29, 2020

Those plans were narrowed down to three: a completely normal campus, a hybrid campus, and a closed campus, like this past spring quarter. President Gaudino added that the plan is not at all final since the current situation is fluid. Since the state had not announced higher education develop reopening plans, the state’s six public universities solicited the support of the Boston Consulting Group, which helped develop guidelines. The guidelines were shared with Governor Inslee, who approved them. President Gaudino said the two issues public universities are still unsure of are testing and contact tracing. CWU is exploring the degree to which these will be possible in Ellensburg. He stated that the university’s fall plan will continue to evolve up until it will be approved by the board of trustees at its July 23 and 24 meetings, and no matter what is approved, the university could shift back to a closed campus if necessary.

The special meeting adjourned at 10:57 AM.

The next meeting of the Board of Trustees is July 23 and 24, 2020 and will be held virtually.

Linda Schactler, Secretary to the

Ron Erickson, Chair CWU Board of Trustees

CWU Board of Trustees

3 Board of Trustees Minutes June 29, 2020

Central Washington University Board of Trustees July 23, 2020 EXECUTIVE SUMMARY – Board Communication Report

CWUP 1-70-020(3) (Protocol for Meetings) requires that written communications to the board of trustees received within seven days of a regularly scheduled board meeting will be included in board briefing materials. Communications received after that time will be shared at the following regular board meeting. As well, the president of the Associated Students of CWU, and the chairs of the Faculty Senate, Exempt Employees Association, and the Employee Council, may send a report to the board. For the July 24 meeting of the Board of Trustees, the Board acknowledges receipt of the following communications: Report from the Faculty Senate including revisions to the Faculty Code: Communications regarding the APOYO food pantry lease:

• Email, April 28, 2020 from Hope Amason • Letter, May 11, 2020 from Phillip Garrison • Letter, May 12, 2020 from Theatre Arts • Email, May 13, 2020 from Hilda Pena-Alfaro • Email, May 15, 2020 from Patricia Garrison • Email, May 17, 2020 from Kem Patteson

• Letter, July 14, 2020 from Susan Kaspari & Daniel Beck Communications regarding the Professional Pilot Program: • Email, June 23, 2020 from Aaron & Jodi Childs • Email, June 24, 2020 from Elizabeth Akina • Email, June 24, 2020 from Serene Cook • Email, June 24, 2020 from Chad & Teresa Stoddard • Email, June 25, 2020 from Tami Coffman • Email, June 25, 2020 from Bret & Rachael Pyle • Email, June 25, 2020 from Wayne & Michelle Smith • Email, June 26, 2020 from Lowell Williams Miscellaneous communications • Letter, May 11, 2020 from Bob Hickey regarding CWU’s future

Submitted:

Linda Schactler Chief of Staff

Approved for submittal to the Board:

James. L. Gaudino President

July 7, 2020

Dear Chair Erickson and Board of Trustees Members:

I appreciate this opportunity to submit a brief overview of the activities of the Faculty Senate since the last Trustees meeting in May 2020. Since that time, the Executive Committee and the Faculty Senate Standing Committees have continued their work to implement policies and initiatives concerning the well-being of students, faculty, and staff during the COVID-19 crisis. Some of these initiatives focused on providing quality online courses, supporting faculty during the transition to online modality, and making P/F grading optional to all students. The Executive Committee have worked with the interim Provost Lynn Franken and the President to enhance the communication between the administration and faculty members by involving a wide variety of stakeholders from across the university. We are confident that we will take advantage of this momentum to continue working towards this end with Provost Michelle DenBeste. Faculty Code Changes This year, the Bylaws and Faculty Code Committee worked on changes to the Faculty Code which were approved by the Faculty Senate at the June 3 rd meeting. The main items to note in the document include: the addition of a definition section, expanded definition of shared governance, and a definition of “clinical faculty”, which was needed due to changes to the collective bargaining agreement; changes to some titles in the document for clarity; the deletion of the Summer Session section; and clarification of language to the BOT Distinguished Faculty Award. Updates on Senate Initiatives The Faculty Senate Standing Committees have worked diligently to complete the charges assigned to them by the Executive Committee at the beginning of the 2019-2020 AY. What follows is a summary of the completed charges: • Proposed changes to the budget model at CWU • Revised and proposed changes to the Budget and Planning Committee description in Faculty Code • Budget and Planning Committee review of the budget model proposal put before the President’s Budget Advisory Council to provide insight regarding potential impacts • Provided recommendations about tuition waiver policies and space allocation processes • Provided recommendations for a transparent budget process for the ASL non-college budget • Monitored the implementation of the budget model at CWU by collecting and analyzing >Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Page 13 Page 14 Page 15 Page 16 Page 17 Page 18 Page 19 Page 20 Page 21 Page 22 Page 23 Page 24 Page 25 Page 26 Page 27 Page 28 Page 29 Page 30 Page 31 Page 32 Page 33 Page 34 Page 35 Page 36 Page 37 Page 38 Page 39 Page 40 Page 41 Page 42 Page 43 Page 44 Page 45 Page 46 Page 47 Page 48 Page 49 Page 50 Page 51 Page 52 Page 53 Page 54 Page 55 Page 56 Page 57 Page 58 Page 59 Page 60 Page 61 Page 62 Page 63 Page 64 Page 65 Page 66 Page 67 Page 68 Page 69 Page 70 Page 71 Page 72 Page 73 Page 74 Page 75 Page 76 Page 77 Page 78 Page 79 Page 80 Page 81 Page 82 Page 83 Page 84 Page 85 Page 86 Page 87 Page 88 Page 89 Page 90 Page 91 Page 92-93 Page 94-95 Page 96 Page 97 Page 98-99 Page 100 Page 101 Page 102 Page 103 Page 104 Page 105 Page 106 Page 107 Page 108 Page 109 Page 110 Page 111 Page 112 Page 113 Page 114 Page 115 Page 116 Page 117 Page 118 Page 119 Page 120 Page 121 Page 122 Page 123 Page 124 Page 125 Page 126 Page 127 Page 128 Page 129 Page 130 Page 131 Page 132 Page 133 Page 134 Page 135 Page 136 Page 137 Page 138 Page 139 Page 140 Page 141 Page 142 Page 143 Page 144 Page 145 Page 146 Page 147 Page 148 Page 149 Page 150 Page 151 Page 152 Page 153 Page 154 Page 155 Page 156 Page 157 Page 158 Page 159 Page 160 Page 161 Page 162 Page 163 Page 164 Page 165 Page 166 Page 167 Page 168 Page 169 Page 170 Page 171 Page 172 Page 173 Page 174 Page 175 Page 176 Page 177 Page 178 Page 179 Page 180 Page 181 Page 182 Page 183 Page 184 Page 185 Page 186 Page 187 Page 188 Page 189 Page 190 Page 191 Page 192 Page 193 Page 194 Page 195 Page 196 Page 197 Page 198 Page 199 Page 200 Page 201 Page 202 Page 203

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