Brunel University - Deputy Director of Estates (Projects)

Brunel University - Deputy Director of Estates (Projects)

Deputy Director of Estates (Projects)

Contents Background

3

Purpose of the role

5

Job Specification

6

Organisation Chart 10

Person Specification 10

How to Apply 12

Background Brunel University London is a leading research-intensive University, which was recently ranked 29th in the world among institutions under 50 years old. Founded in 1966, It is one of four technological universities that were established by virtue of a Royal Charter following the Robbins Report. From the outset, it embraced an ethos of working with industry to develop research partnerships and pioneer ‘sandwich courses’ as a means of ensuring students acquire the skills sought by employers. Initially focused on science, engineering and technology, Brunel gained a reputation for combining academic excellence and rigour with the practical, entrepreneurial and imaginative approach of its namesake, Isambard Kingdom Brunel. Today, the university has a reputation for high-impact academic research in a range of disciplines, organised into three institutes and 15 themes. Within this structure Brunel works extensively with industry partners, contributing to global innovation and policy change. In recent years the university has invested more than £400 million into a campus redevelopment programme and now possesses an impressive range of modern, state-of-the-art facilities. It has a diverse population of nearly 13,500 students, of whom around 3,725 are pursuing postgraduate studies as well as 2,874 international students from more than 90 countries. Academic staff are expected to be research active (85% were returned in the 2014 REF – Research Excellence Framework) and to deliver high quality education to our student body. The University has a strong reputation for research excellence with 40% of the portfolio being funded by the Research Councils and Technology Strategy Board. The university has the 21st largest EPSRC (Engineering and Physical Sciences Research Council) portfolio and the 12th largest Technology Strategy Board portfolio in the UK. Our achievements • Brunel University London is ranked 1st in London, 4th in the UK and 29th in the world in the Times Higher Education 100 Under 50 Rankings 2015 • Brunel University London is ranked 1st among London universities and in the top five of London’s Higher Education institutes for student satisfaction, according to the National Student Survey 2014 • The Financial Times placed our Masters in Management programme at 8th globally for Career Progression in 2011 • Brunel is ranked 355th in the world in the 2014 QS World University Rankings • Brunel University London has been awarded the prestigious Queen’s Anniversary Prize for Further and Higher Education for its ground-breaking research • Brunel Business School won the Business School of the Year Award in the Times Higher Education Awards, held in association with Santander Universities and supported by the Higher Education Academy in 2013 • Brunel was placed 33rd in the UK in the 2014 Research Excellence Framework for its research power – an overall ranking that combines the university’s average research quality rating by number of submissions

Estates Department Deputy Director of Estates Message from the Director of Estates, David Bannister This is a terrific time to join Brunel University London as we embark on a new £170m phase of Major Capital investment in buildings. Situated in Uxbridge, this research-intensive single Campus University has good rail and tube links into central London. Ours is a lively energetic community with world leading researchers who work in all fields including for example Carbon reduction and Environmental pollution which received the Queen’s Award for Environmental Achievement. Recent Estates projects feature technologies such as ground source heat pumps and are used as demonstrators for students. You will lead the projects team to deliver intermediate sized projects as well as major schemes in excess of £50m in value. Three major new build projects including a state-of- the- art Learning and Teaching building; an Engineering Building for Teaching and Research and a Health and Sports Centre are all at an early stage of development. The post provides a fantastic opportunity for someone with drive and enthusiasm who can manage contractors and consultants and collaborate effectively with groups and individuals across the University to produce truly wonderful projects delivered to high standards of design and specification and within agreed programmes and budgets.

The Purpose of the Role

To provide a high level effective and efficient professional service that supports the Estates Department and the wider University.

Accountable To: Director of Estates

Key Internal Relationships: Working at a very senior and strategic level within the University. Key relationships include: Vice Chancellor, Deputy Vice Chancellor(s); Directors of Service Departments; Directors of Colleges; Chief Operating Officer; Director of Finance and Student Representatives Key External Relationships: Funding Agencies; London Borough of Hillingdon; Design and Project Management Consultancies; Developers; staff in similar roles in other Universities

Work of the Role

(a) Deliver the University’s Capi- tal Programme and Stock Condi- tion Works / LTM Programmes to quality, time and budget, bench- marking performance with similar organisations and other potential providers. (b) Guiding University strategic level decisions relating to Estate Planning and Capital Develop- ment. Provide effective leader- ship and project management to a number of complex multi-mil- lion pound projects including monitoring and controlling all project finances, programming and quality matters. Advise line management, project committees and other appropriate commit- tees at the earliest opportunity of significant risks; all in accord- ance with the responsibilities of the Projects Section. (c) Contribute to the planning and development of customer focused services, promoting the work of the Estates Department by establishing and maintaining working relationships throughout the University. (d) To drive change within the projects office and across all construction project delivery at the University, implementing a change Programme to be devel- oped with the Director of Estates. (e) Establish and maintain regu- lar liaison with heads of units to ensure that development work within the Projects Section is all in accordance with the require- ments of stakeholders.

(f) Manage and review the Uni- versity’s Framework Agreements for consultancy services, looking at issues such as work alloca- tion, consultant/ discipline perfor- mance and customer feedback all in a way to drive continuous improvement. Benchmark the framework performance against peer institutions and other sim- ilar clients. When necessary, co-ordinate and manage the procurement of new consultant frameworks assisted by the Pro- curement Office. (g) Directly responsible to the Director of Estates from whom professional, technical and policy guidance is received as neces- sary but with minimum supervi- sion. (h) Overall responsibility for tech- nical and internal policy matters in the Projects Section. Respon- sible for formulating and recom- mending policy on wider issues as required in conjunction with other managers and as directed by the Director of Estates.

(i) To provide Project Manage- ment services for planned main- tenance, alterations, refurbish- ment and new building projects. The duties include briefing site surveys, management of consult- ant teams, procurement of ten- ders, contract administration, site inspection and cost control. (j) To liaise with and advise as re- quired other members of Brunel University and the Estates office. (k) To assist in the preparation and monitoring and updating of Brunel design and installation standards and ensure that such standards are observed for all works under his/her control. (l) To ensure that all statutory re- quirements are complied with for works under his/her control. (m) In the exercise of these duties, familiarise himself/herself with Health, Safety & Welfare standards and policies proce- dures including those set down by Brunel University and ensure that they are complied with.

(n) To draw up design briefs for works carried out by others. (o) To liaise with and/or manage external con- sultants and ensure that proposed schemes sat- isfy the requirements of the client department. (p) To provide both technical and strategic ad- vice on the development and maintenance of buildings within Brunel. (q) To take the initiative in developing in consul- tation contract and management procedures to achieve set objectives. (r) To keep good filing records and provide information on completed projects to enable adequate records to be maintained and for the building safety files to be updated. (s) To identify any energy saving opportunities that may become evident during the course of his/her work. (t) To assist in the production of Long Term Maintenance Schedules. (u) To work efficiently and to uphold high stand- ards of technical design. (v) Attend staff meetings and training as re- quired. (w) Carry out any other duties as are within the scope, spirit and purpose of the job, the title of the post and it’s grading as requested by the Director of Estates. (x) Ensure that the highest standards of profes- sional performance are maintained. (y) Ensure compliance with relevant legislation and statutory codes of practice, as advised. (z) Ensure that professional skills are regularly updated through participation in training and development activities as agreed with your line manager as part of a personal development plan. (aa) Ensure all University policies are imple- mented within the remit of this post.

held centrally for benchmarking purposes.

(cc) Complete a day book held centrally to iden- tify where this role holder might be contacted. (dd) Provide reports to committees including Estates and Operations Sub-Committee, Infra- structure Strategy Committee, Finance Commit- tee and Council. (ee) To make and take independent decisions with minimal reference to Line Manager. Financial Planning and Management (a) To manage multi £million budgets for project work, including finance reporting and budget forecasting. (b) Manage and control delegated budgets en- suring expenditure and income is monitored and controlled in accordance with procedures, levels of delegated authority and financial control/ audit requirements. (c) To assist the Director of Estates with the preparation of the annual budget. (d) To ensure that building works under his/her control are completed in accordance with the programmes and within the agreed cost limits. (e) Preparing work schedules, providing Building cost advice, budgets, programming, monitoring and profiling project costs. (f) To prepare and maintain monthly progress and cost records for works under his/her control. (ff) To provide information and assistance in preparation of Departmental and other budgets.

(bb) Complete daily time records which will be

Work Management

1. To establish Service Level Agreements for the services provided taking into account customer needs and resources available. 2. To set performance targets, KPI’s and measure activities against these, the results to be monitored by both management and the customer. 3. To establish clear contract management strategies to achieve excellence in design quality, project management and maintenance regimes. 4. To implement new (compliant) approaches to the procurement of professional services, construction contracts and delivery to take best advantage of the industry. 5. To develop plans to ensure that an appropriate level of resources is available to achieve commitments. 6. To carry out periodic benchmarking or market testing measures to ensure that services provided by both in-hose staff and contrac- tors are efficient, cost effective and provide good value for money. Establish clear KPI’s and metrics to measure the performance of services delivered. 7. To develop and implement risk management policy and proce- dures to cover Health and Safety, Environment and statutory re- quirements for services for which responsible. Report to manage- ment all incidents likely to cause concern. Maintain a departmental risk register relating to the activities of Capital and Development Office. 8. To ensure that all activities are carried out in accordance with the University’s procurement and financial regulations. 9. To commission surveys and maintain detailed records of the con- dition of the Estate (shared responsibility with other senior mem- bers of the Estates Management Team. 10. Work collaboratively with the senior members of the Estates Management Team. to support the development of the long term maintenance and infrastructure renewal strategies.

Staff and Resource Management (a) Effectively direct and manage all resources allocated to the Projects section. (b) Manage a team of specialist/ professional staff who provide a design and project man- agement services for minor, intermediate and major projects ensuring projects are delivered within agreed timescales and budgets and to the required quality. Provide regular advice and support to staff to ensure that projects are delivered effectively and efficiently. (c) Develop and maintain formal procedures and policies for the Projects section covering all aspects of how the unit operates. (d) To carry out performance development reviews, ensuring the team and their person- al objectives are aligned to the Estates’ strategy ensuring the process is carried out in a professional, transparent and timely manner. Ensure training and development needs are captured and managed appropriately. (e) Attend Estates Management Meetings, assist in the running of the department and pro- vide input as necessary to the work of the Department. Deputise for the Director as neces- sary. (f) Ensure all activities of the Projects Section are carried out in accordance with the require- ments of the University including Health & Safety policies and procedures, and particularly the Health & Safety at Work Regulations and all subordinate legislation. (g) Responsible for a multi-functional team comprising professional staff, technical staff and related administration.

(h) Promote equal opportunities in the work of the department.

(i) Participate in the arrangements for performance review and appraisal.

(j) To assist with all levels of recruitment for the Estates team i.e. assisting with the prepara- tion of job descriptions, adverts, setting.

(k) To take part in the disciplinary and grievance processes as required.

Organisation Chart

Competencies Disabled applicants meeting the Essential criterion will be guaranteed an interview as part of the University’s commitment to Positive About Disabled People. 1. Education: Qualifications & Training • Hons Degree in a construction related discipline. • Membership of a relevant professional body e.g. RICS, RIBA or similarly recognised organisation plus significant relevant management and leadership experience. • Show evidence of personal application in acquiring new skills. • Demonstrate willingness to undertake additional training as and when required 2. Knowledge • Have extensive knowledge of financial/ budget management, particularly in relation to the project management of construction projects. • Must have a good knowledge of:- • Health & Safety legislation, particularly CDM Regulations

• Planning legislation • Building Regulations • Contractual practices and procedures • Value engineering

• Procurement strategies • Whole life cycle costing • Risk management

3. Experience • Significant relevant management and leadership experience. • Experience of leading, managing and developing a team of professional project management / design staff. • Experience of advising and influencing at senior levels. • Extensive experience of contract administration and project management on complex multi-million £ projects, preferably in the HE sector. Experience to be evidenced on several projects over £15m in value from inception stage through to project completion stage 4. Skills & Abilities • Experience in the University Sector. • Have strong interpersonal skills including negotiating, influencing and relationship / partnership building. • Ability to work to programmes and deadlines. • Ability to understand the requirements of non-construction professionals and anticipate their needs. • Ability to work efficiently and accurately. • Ability to prioritise and handle high volumes of work to balance the needs of a number of schemes/ projects that will be running concurrently. • Excellent interpersonal and organisational skills. • Good oral and written communications. • Self-motivated with evidence of working under own initiative to deliver high quality complex projects. • Experience of acting as a reviewer on complex designs. • Familiar with Microsoft Office suite. 5. Additional Attributes Required (Not Incorporated Above) • Innovative thinking. • Be able and willing to attend essential out-of-hours work related activities. • Be able and willing to comply with the requirements of the Staff Handbooks and Manuals of Procedures. • Be willing to keep daily records on a central >Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12

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