MIYC Bridge Blue Book

MIYC Bridge Blue Book

The Blue Book Update: July, 2021

I’m happy to introduce MIYC’s first Blue Book, a collaboration of Best Practices, procedures and job descriptions for the Marco Island Yacht

The Blue Book

November 1, 2019

I’m happy to introduce MIYC’s first Blue Book, a collaboration of Best Practices, procedures and job descriptions for the Marco Island Yacht Club Bridge. Although some elements of this document will remain “evergreen” in years to come, the Blue Book is intended to be a living document and a reference that will be updated as new activities or procedures evolve.

Jeff Comeaux MIYC Commodore 2019

2

The Blue Book

TABLE OF CONTENTS

I. Bridge Organization

A. Organization Chart B. Job Descriptions

5 6 6 8

1. Commodore

2. Vice Commodore 3. Rear Commodore 4. Fleet Captain - Power 5. Fleet Captain - Sail

10 12 14 16 18 20 22 23 24 25 26 28 28 32 34 35 36

6. Port Captain

7. Safety and Training Officer

8. FCYC Director and FCYC Director Alternate

9. Bridge Secretary 10. Quartermaster 11. Fleet Surgeon

12. Chaplain

13. Boating Committee

C. Uniforms and Bridge Suppliers

1. Bridge Uniform – Whites & Blues

2. Uniform Accessories 3. Commodore Burgee

4. Annual Accessory Exchange 5. Suppliers and Procurement

II. Bridge Events

A Evening Colors B Change of Watch C Commodores Ball D Blessing of the Fleet

38 42 47 50 55 58 67 68

E Boaters Night F Scavenger Hunt

G Boat Parade

H. Christmas Street Parade

3

The Blue Book

TABLE OF CONTENTS

Bridge Events Continued:

I Monthly Bridge Meetings

69

III. Cruise Activity and Planning

A. Day Cruise for Lunch B. Sunset Cruise C. Extended Cruise A. MIYC Sailing Center B. MIYC Adult Sailing C. Off-shore Racing

70 73 76 80 81 81

IV. Sailing Programs

Miscellaneous

V.

A. Member Boat Photo Display

82 83

B. Anchorlines, MIYC Website, Facebook, Press Releases

VI. Amendments and Modifications to Blue Book A. Changes to Blue Book

85

VII. Appendix

A. Port Captain Welcome Letter

86 88 89 90 93 94 95 96 98 99

B. Past Commodores

C. Boat Parade Registration D. Evening Colors Script E. Bridge Meeting Agenda

F. Sunset Cruise and Day Cruise Matrix G. Crew – Extended Cruise Matrix

H. American Flag Etiquet I. MIYC Cruising Guide

J. Invitation to Commodore’s Ball - Membership K. Invitation to Commodore’s Ball – External

100

L. Blessing of the Fleet – Boat Registration 101 M. Sound Settings for Microphone and Music - Colors Ceremony 102

4

The Blue Book

I. Bridge Organization

A. Bridge Structure

5

The Blue Book

B. Job Descriptions 1. COMMODORE

The Commodore commands all aspects of the Bridge and boating activities at MIYC. He or she is the Senior ranking Bridge Officer and is a member of the Board of Directors.

C OMMODORE D UTIES : § Oversee the planning and execution of all boating activities to ensure that they meet and exceed the goals of the Club and contribute to the overall Member Experience.

§ Plan and conduct monthly Bridge meetings as Chairperson.

§ Direct the development of a multi-year boating plan and work to coordinate the following year’s Annual Calendar of Events with the Chair of Member Events and the MIYC Secretary. § Attend Member Events meetings or designate a member of the Bridge to do so, to ensure communication and coordinated planning between the Bridge and other Club activities. § Monitor the performance of each member of the Bridge to ensure that they are appropriately exercising their roles and responsibilities. § Represent Club leadership inside and outside of the Club, serving as a Public Relations ambassador for MIYC. § Represent MIYC at other yacht and boating clubs when MIYC is invited to their key events such as Change of Watch.

§ Represent MIYC at all Commander Group forums and quarterly breakfasts.

§ Provide direction as necessary for FCYC matters.

§ Plan and conduct monthly Evening Colors Ceremonies during the Season.

6

The Blue Book

§ Work with the incoming Commodore to plan and execute the Commodores Ball as specified in the Blue Book Section II-C. § Oversee all elements of the Blessing of the Fleet and provide direction to Member Events as described in Blue Book Section II-D.

§ Prepare monthly Anchor Lines column.

§ Lead development of the annual Bridge Budget and submit to the Finance Committee during the summer budget planning period. § Under certain circumstances, exercise powers of the Chairman of the Board as described in the MIYC Bylaws. § Identify, in coordination with the Vice Commodore and the Chairman of the Board, and nominate the Rear Commodore to the slate of candidates for election or appointment to the Board of Directors.

§ Serve as a member of the Boating committee.

§ Serve as an Advisor for the Bridge the following year after serving as Commodore.

§ Coordinate and secure photographs and name plates for new bridge officers. Assist dining room manager with installation of new photos and name plates.

O THER : The Commodore will secure a Bridge Uniform consisting of white hat, white shirt, white belt, white slacks, MIYC tie and white shoes. For the Annual Change of Watch Ceremony, a Navy Blazer, white shirt and tie will be the appropriate dress code. MIYC will provide necessary hat and shirt accessories. Q UALIFICATIONS : The candidate for the position must be a Full or Equity member of MIYC and have served as a Rear Commodore and Vice Commodore.

7

The Blue Book

2. VICE COMMODORE

The Vice Commodore is the second ranking Bridge Officer, reporting to the Commodore. The Vice Commodore is in line to become Commodore the following year and is also a voting member of the Board of Directors. V ICE C OMMODORE D UTIES : § Oversee the mission and activities of the Boating Committee to ensure that they meet or exceed the goals set by the Club Strategic Plan. The Fleet Captains (Power and Sail) shall report to the Vice Commodore in their roles on the Boating Committee. § Plan and execute all Sunset Cruises, including publicity to Members, managing reservations and boat assignments, coordinating with captains, coordinating with the Club Dining Manager and coordinating boat slips with MIMA as described in Blue Book Section III-B

§ Assume the duties of the Commodore in his or her absence

§ The Vice Commodore is a member of the Board of Directors, the Bridge and Boating Committee and will attend all called meetings and render reports as required

§ Participate in all Colors and special ceremonies

§ Attend Boaters Night events and render reports as required

§ Prepare Vice Commodore column for Anchor Lines and other articles as required

§ Together with the Commodore and Chairman of the Board of Directors, select the new candidate for the incoming Rear Commodore position § Work with the Commodore, Member Events Committee, Operations and Accounting to plan and execute the Commodores Ball, as specified in the Blue Book Section II-C. § Work with the Commodore and Bridge Staff to develop a Bridge Budget for the following year § Coordinate the purchase of the traditional outgoing Commodore’s gift and solicit donations from the Bridge Staff.

8

The Blue Book

§ Collect, organize and prepare >Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Page 13 Page 14 Page 15 Page 16 Page 17 Page 18 Page 19 Page 20 Page 21 Page 22 Page 23 Page 24 Page 25 Page 26 Page 27 Page 28 Page 29 Page 30 Page 31 Page 32 Page 33 Page 34 Page 35 Page 36 Page 37 Page 38 Page 39 Page 40 Page 41 Page 42 Page 43 Page 44 Page 45 Page 46 Page 47 Page 48 Page 49 Page 50 Page 51 Page 52 Page 53 Page 54 Page 55 Page 56 Page 57 Page 58 Page 59 Page 60 Page 61 Page 62 Page 63 Page 64 Page 65 Page 66 Page 67 Page 68 Page 69 Page 70 Page 71 Page 72 Page 73 Page 74 Page 75 Page 76 Page 77 Page 78 Page 79 Page 80 Page 81 Page 82 Page 83 Page 84 Page 85 Page 86 Page 87 Page 88 Page 89 Page 90 Page 91 Page 92 Page 93 Page 94 Page 95 Page 96 Page 97 Page 98 Page 99 Page 100 Page 101 Page 102 Page 103

Made with FlippingBook Ebook Creator