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October 19, 2020 Directors Report

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October 19, 2020 Directors Report

Directors Report

Board Meeting

October 19 , 2020

MEETING OF THE BOARD OF DIRECTORS MONDAY, OCTOBER 19, 2020 VIRTUAL (Webinar/Phone)

AGENDA

EXECUTIVE SESSION – 10 A.M. PT Video Conference

CALL TO ORDER

A. Minutes Approval – October 7, 2020 B. Legal

C. Contracts D. Personnel E. Member Discipline

REGULAR MEETING – 1 P.M. PT

The meeting will be held via Webinar. A link will be sent via Constant Contact to attend the meeting by computer or phone.

Member Input on Business Items will be accepted after Item Presentation (limited to 2 minutes per speaker). Responses from the Board are at its discretion.

CALL TO ORDER

II.

PRESIDENT’S REPORT

A. Opening Remarks B. Approval of Agenda C. Executive Session Actions – President and/or General Manager

III.

TREASURER’S REPORT & RATIFICATION

A. Financial Statement – September 30, 2020

IV.

SECRETARY’S REPORT

GENERAL MANAGER’S REPORT

A. Community Standards/A&A B. Maintenance C. Security D. Landscape

Page 1 of 2

VI.

COMMITTEE REPORTS

VII. CONSENT AGENDA

Consent Agenda is used for those items which are non-controversial and appear to be unanimous in vote. Any Board member can ask for an item to be moved to Business.

A. Minutes Approval 1. Board Meeting – September 21, 2020

VIII. UNFINISHED BUSINESS

A. Concessionaire Contract Approval of Amendment for Bella Roma at La Palma Cafe/Roma Coffee Cafe B. CVWD Property Contract Approval of Purchase C. Date Palm Removal/Replacement Approval Regarding At-Risk Trees

IX.

NEW BUSINESS

A. Rule Changes – 1 st Reading 1. La Palma and El Saguaro Kitchens

Possible Deactivation of Prox Card Entry to ES Kitchen 2. Election To Comply with Civil Code (Davis-Stirling)

DISCUSSION

A. Room Use Guidelines B. Administrative Policies & Procedures 1. Committees Policy 2. Clubs/Committees Status 3. Committee Charters C. Pavement Management Plan

XI.

OPEN FORUM

Member Input on Non-Agenda Items (limited to 3 minutes per speaker). Responses from the Board are at its discretion.

XII. ADJOURNMENT

Next Scheduled Board Meeting – November 16, 2020 – 1 P.M. (PT) Virtual OR La Palma Clubhouse

October 19 , 2020 Presidents Report

A. Opening Remarks B. Approval of Agenda C. Executive Session Actions

October 19 , 2020 Treasurer’s Report & Ratification A. Financial Statement - September 30 , 2020

OUTDOOR RESORT - PALM SPRINGS Operating Balance Sheet Sep-20

GL Number

Current Month

Last Year

ASSETS

CASH

1002,1003-000

Petty Cash

2,946

2,800

1019-000 1014-000

Pacific Western - Operating - CD (Working Capital)

250,000

Pacific Western - Payroll Account Pacific Western - Operating Account First Foundation - CD (Working Capital)

82,354 18,148 697,772

19,831

1016,1216-000

230,162 689,136

1018-000

Total Operating Cash

801,221

1,191,929

RECEIVABLES

1205-000 1208-000 1209-000 1210-000 1230-000 1215-000 1213-000 1211-000 1212-000 1214-000

Assessment Receivables

25,796

8,592

A/R Reserve A/R Capital A/R Clearing

108,205 284,001

229,154 183,294

A/R Guest Ledger

(753)

(2,245)

A/R Vendini CC Activities A/R Leased Outlets A/R - House Accounts AR- Developement Fund

(850)

(500)

- - -

A/R Transfer Balance Zero Acct.

Total Accounts Receivable

416,399

418,295

OTHER CURRENT ASSETS

1305-000 1320-000 1325-000 1350-000 1470-000 1471-000 1473-000 1490-000

Prepaid Insurance

74,640 15,304

73,818 13,583

Other Prepaid Expenses Prepaid Worker's Comp

- -

Land Available For Sale

Bar Inventory Store Inventory

7,011

3,217

Bar Happy Hour Food Inventory Golf Merchandise Inventory

256 330

TOTAL CURRENT ASSETS

97,540

90,700

OTHER ASSETS

1475-000 1480-000

Liquor License

8,812

6,667

Recycling Deposit

500

PROPERTY AND EQUIPMENT

1501-000 1502-000 1503-000 1504-000 1506-000 1507-000 1508-000 1509-000 1510-000 1515-000 1520-000 1525-000 1530-000 1535-000 1540-000

LP Recr Equip Furn & Other ES Recr Equip Furn & Other

190,884 154,920 70,099 12,993

190,884 156,389 70,099 12,993

Pool & Spa Equipment

Tennis Equipment

Golf Course Equipment

48,597

Cafe Improvements

140,372 97,766 30,521 729,614

140,372 97,766 30,521 565,080

Security Improvements Administration Building

Vehicles

Maintenance Equipment

45,566

Lake & Irrigation Equipment

158,547 102,103 118,007

158,547 118,002 118,007

Office Equipment

Other

Store Equipment & Fixtures

10,115

Accumulated Depreciation

(1,562,868)

(1,525,598)

PROPERTY AND EQUIP, NET

347,235

237,340

TOTAL ASSETS

1,671,708

1,945,432

OUTDOOR RESORT - PALM SPRINGS Operating Balance Sheet Sep-20

GL Number

Current Month

Last Year

LIABILITIES

CURRENT LIABILITIES

2010-000 2011-000 2013-000

Accounts Payable

(2,429) 38,147 45,908 62,899

53,460 70,408 18,518 57,218 (4,505)

Accounts Payable Accrual's

Utilities Accruals Payroll Accrual

2012,2059,2062-000

2015-000 2016-000 2018-000 2019-000 2020-000 2063-000 2021-000 2030-000 2064-000 2100-000

Worker's Comp Accrual

5,652

Sales Tax Payable

713

Use Tax

Occupancy Tax

(4,692)

(2,042)

Capital Lease Payable

Employee Appreciation Day Fund

(242)

(342)

Deferred Revenue Café Gratuities Payable Accrued Vacation Prepaid Assessments

- -

(25)

35,228 176,177

33,328 164,650

2102,2014-000

Prepaid Activities ORPS Events

- -

2104-000

Prepaid Bar Entertainment

Total Current Liabilities

357,352

390,759

OTHER LIABILITIES Sec Deposit Beauty Shop Sec Deposit Restaurant

2165-000 2170-000 2175-000 2431-000 2432-000 2405-000 2406-000 2407-000 2408-000 2409-000 2411-000 2412-000 2415-000 2420-000 2490-000

500

1,000

Sec Deposit Store Tennis Key Deposit Cable Box Deposit

500

500 950 550

1,000

550

Tennis Holding

5,941

Resorters Chorus Holding Fitness Center Holding

558

852

6,589

6,618

Computer Club

Pickle Ball Holding

5,348

6,909

ERT Holding

355

Big Star Holding

5,297 5,838

1,711 5,369

Stitch & Bees Quilt

Golf Holding

(2,374)

ORPS Golf Club

8,691

6,129

Total Other Liabilities

42,168

35,010

TOTAL OPERATING FUND LIABILITIES

399,520

425,769

OPERATING FUND BALANCE 2725-000,2600-000 Operating Fund Balance Beginning

1,332,224

805,258 633,183 81,222

2726-000 2600-000

Operating Fund BalanceTransfers Operating Fund Income(Loss)YTD

(60,036)

Total

1,272,188

1,519,663

TOTAL LIABILITIES AND FUND BALANCE

1,671,708

1,945,432

OUTDOOR RESORT - PALM SPRINGS Operating Summary Income Statement Sep-20

Budget to Date

Current Month

Budget

Variance

Last year this month YTD

Variance

Revenue Administration Resort Services

400,056

399,753

303

366,743

1,198,378

1,195,403

2,975

3,935

9,762

(5,827)

4,775

20,231

27,926

(7,695)

Lifestyles

- - -

Bar

Golf

Total Revenues

403,991

409,515

(5,524)

371,518

1,218,609

1,223,329

(4,720)

Budget to Date

Current Month

Budget

Variance

Last year this month YTD

Variance

Expenses Administration Resort Services

64,309 13,200 14,821

67,614 13,362 17,435

(3,305)

56,718 17,814

205,696 43,414 12,427

219,447 48,074 17,660

(16,523) (4,660) (5,233)

(162)

Lifestyles

(2,615)

2,186

Bar

- -

Golf

(1,796)

Grounds & Greens

119,180 41,385

112,580 36,846

6,600 4,539

107,467 22,375

386,975 116,851

377,740 111,601 10,827 55,713 180,247 18,820 211,961

9,235 5,250

Security Mailroom Facilities

2,013

3,649

(1,636) (11,605)

1,499

5,369

(5,458) (10,190)

20,620 72,026

32,225 60,093

26,360 61,370

45,523 183,200 14,593 266,374

Maintenance & Repair Vehicles Maintenance

11,933

2,953

5,790

6,218

(428)

5,570

(4,227) 54,413

Utilities

72,827

75,712

(2,885)

80,433

Total Expenses

426,178

425,734

443

381,790

1,278,645

1,252,090

23,782

Net Income/Loss

(22,186)

(16,219)

(5,081)

(10,272)

(60,036)

(28,761)

19,062

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Sep-20

GL Number

Description

Current Month

Budget Variance This Year to Date Budget to Date Variance

INCOME

ADMINISTRATION

393,560

1,180,680

3100-100 Assessments

1,997

1,236

761

1,997

3,708

(1,711)

3106-100 Late Fees/Interest/NSF

(38)

114

(114)

3107-100 Special Individual Assessments

1,000

1,083

(83)

2,400

3,249

(849)

3109-100 Transfer Fees

925

625

300

1,545

1,875

(330)

3111-100 Escrow Demand Fee

175

100

475

150

325

3119-100 Permit Fee

208

(208)

624

(549)

3151-175 Key Replacement

620

450

170

1,045

550

495

3110-125 Vendor Fees

1,780

2,453

(673)

4,071

4,453

(382)

3160-850 Laundry

200

3144-100 Other Income

5,890

3148-100 Interest - Operating Account

400,056

399,753

303

1,198,378

1,195,403

2,975

Total Administration Income

EXPENSE

ADMINISTRATION

13,750

12,500

1,250

4100-100 Audit /Tax Returns

509

992

4109-100 Bank Fees

1,347

(1,347)

9,351

4,041

5,310

4226-100 Board Expenses

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Sep-20

GL Number

Description

Current Month

Budget Variance This Year to Date Budget to Date Variance

180

373

774

(401)

4365-300 Credit Card

7,046

3,942

3,104

20,536

19,396

1,140

4115-100 Computer

1,206

323

3,058

3,618

(560)

4125-100 First Aid

1,529

192

715

577

138

4127-100 Dues & Subscriptions

232

132

(132)

143

253

(110)

4148-100

Permits

8,282

203

25,455

24,846

609

4139-100 Insurance

8,485

1,569

(882)

2,146

4,059

(1,913)

4142-100 Copier Service

687

661

(512)

2,699

2,359

340

4145-100 Legal Fees

149

457

(372)

618

1,371

(753)

4151-100 Meals & Entertainment

183

(167)

549

(518)

4154-100 Mileage & Travel

180

223

(43)

4159-100 Office Equipment

333

143

1,600

1,348

252

4161-100 Supplies

476

951

427

3,464

2,876

588

4166-100

Payroll Services

1,378

4,500

(1,505)

9,369

12,070

(2,701)

4996-100 401K - All

2,995

667

(480)

550

707

(157)

4169-100

Postage & Delivery

187

801

(697)

104

995

(891)

4172-100 Printing

104

100

(100)

300

(300)

4177-100 Radios

255

(194)

4178-100 Recruitment

292

420

712

876

(164)

4182-100 Safety /1st Aid Supplies

712

150

561

450

111

4179-100 Storage Costs

215

862

(862)

974

2,586

(1,612)

4187-100 Training & Education

213

915

639

276

4191-100 Website

300

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Sep-20

GL Number

Description

Current Month

Budget Variance This Year to Date Budget to Date Variance

878

4973-100 Bonuses

30,386

697

90,659

91,158

(499)

4901-100 Wages & Salaries

31,083

(36)

221

144

4971-100 Overtime

4972-100 Holiday Gifts

2,653

(244)

5,388

7,959

(2,571)

4975-100 Payroll Taxes

2,409

1,169

(354)

2,438

3,507

(1,069)

4990-100 Workers Comp

815

2,239

(426)

4,546

6,717

(2,171)

4995-100 Health Insurance

1,813

200

(150)

438

450

(12)

4997-100 Employee Substance Test

3,948

(3,948)

11,844

(11,844)

5100-100 Contingency Expense

2,773

4999-100 Consulting

2,773

Total Administration Expense

64,309

67,614

(3,305)

205,696

219,447

(16,523)

Administrative Net Income/Loss

335,747

INCOME

RESORT SERVICES

200

950

3112-100 Website Listing

184

(138)

274

(228)

3113-100 Proximity Cards

280

250

280

450

(170)

3114-100 Transponders

(53)

159

(159)

3130-100 Beauty Shop Rent

3132-100 Espresso Bar Rent

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Sep-20

GL Number

Description

Current Month

Budget Variance This Year to Date Budget to Date Variance

3142-100 Café % of Sales

3133-100 Store Rent

494

4,167

(3,673)

6,209

12,499

(6,290)

3147-100 Real Estate % of Sales

1,883

(1,883)

4,016

5,649

(1,633)

3152-100 Real Estate % of Rental

(75)

225

(225)

3154-100 Other (Oracle Advertising)

2,895

3,150

(255)

8,670

3550-125 Resort Fees

3155-125 Advertising

3345-125 Copies & Faxes

3145-125

Directories

3,935

9,762

(5,827)

20,231

27,926

(7,695)

Total Rental/Reimburesement Income

EXPENSE

RESORT SERVICES

8,072

7,974

4103-125 Advertising & Marketing

128

130

(2)

540

404

136

4150-125 Credit Card Fees

(50)

150

(150)

4184-125 Front Desk Safety Supplies

318

4142-125 Photo Copier Services

4190-125 Uniforms

(33)

(43)

4198-125 Meals & Entertainment

10,697

10,769

(72)

29,492

32,307

(2,815)

4905-125 Wages & Saleries

976

1,108

(132)

2,303

3,324

(1,021)

4975-125 Payroll Taxes

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Sep-20

GL Number

Description

Current Month

Budget Variance This Year to Date Budget to Date Variance

173

118

415

165

250

4990-125 Workers Comp

(14)

(52)

(94)

4971-125 Overtime

1,139

1,203

(64)

2,270

3,609

(1,339)

4995-125 Health Insurance

4110-125

Cash Over/Short

13,200

13,362

(162)

43,414

48,074

(4,660)

Total Resort Services Expense

Resort Services Net Income/Loss

(9,265)

INCOME

LIFESTYLES

3170-200 ORPS Events

3174-200 Saturday - Coffee/Donuts

3175-200 Saturday Ice Cream

3200-200 Non-ORPS Events

3284-200 Sponsorship

3265-200 Flea Market Contributions

Total Lifestyles Income

EXPENSE

LIFESTYLES

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Sep-20

GL Number

Description

Current Month

Budget Variance This Year to Date Budget to Date Variance

4202-200 ORPS Events

4260-200 Decorations

4215-200 Ice Cream Social

4267-200 Linen Expense

4142-200 Copier Costs

113

(113)

338

(263)

4148-200 License & Permits

150

(150)

334

150

184

4272-200 Movie Rentals

208

4161-200 Office Supplies

214

(6)

208

214

(6)

4278-200 Paper Goods & Kitchen Supplies

142

(77)

142

(77)

4172-200 Printing

191

4190-200 Uniforms

214

(23)

191

214

(23)

13,171

4916-200 Wages & Salaries: Activities

11,015

2,156

12,702

11,015

1,687

4922-200 Tennis Courts/Set Up/Cleaning

4971-200 Overtime

(88)

947

4975-200 Payroll Taxes

1,598

(651)

947

1,598

(651)

269

4990-200 Worker's Comp.

521

(252)

269

521

(252)

(31)

3,380

(2,364)

3,380

4995-200 Health Insurance

(3,411)

(5,744)

Cash Over/Short

4110-200

4206-200 Comp Coffee & Supplies

4210-200 Non-ORPS Events

4212-200 Concerts & Entertainment

4218-200 Coffee & Donuts

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Sep-20

GL Number

Description

Current Month

Budget Variance This Year to Date Budget to Date Variance

Total Lifestyles Expense

14,821

17,435

(2,615)

12,427

17,660

(5,233)

Lifestyles Net Income/Loss

(14,821)

INCOME

BAR

3179-250 Happy Hour

3177-250 Food

3180-250 Entertainment Events

3184-250 Golf Scrambles

3182-250 Bar-FMCA Events

3183-250 Bar -Non ORPS Events

Total Bar Income

EXPENSE

BAR

4231-250 Bar Entertainment

4227-250 Bar Consummables

4228-250 Bar Food Cost

4230-250 Bar Supplies

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Sep-20

GL Number

Description

Current Month

Budget Variance This Year to Date Budget to Date Variance

4229-250 Bar Liquor

4918-250 Wages & Salaries/Contract Labor

4975-250 Payroll Taxes

4990-250 Worker's Comp.

4995-250 Health Insurance

Total Bar Expense

Bar Net Income/Loss

(6)

INCOME

GOLF

3400-400 Merchandise

3405-400 Golf Balls

3410-400 Club Rentals

3415-400 18 Holes

3420-400 9 Holes

Total Golf Income

EXPENSE

GOLF

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Sep-20

GL Number

Description

Current Month

Budget Variance This Year to Date Budget to Date Variance

4161-400 Office Equipment/Supllies

4132-400 Fore Tees Software/Maint

4172-400 Printing

4190-400 Uniforms

4600-400 Starter Shack Supplies

4610-400 Golf Merchandise

4650-400 Golf Balls

4950-400 Salaries & Wages

4975-400 Payroll Taxes

4971-400 Overtime

4990-400 Worker's Comp

4995-400 Health Insurance

(1,796)

4110-400 Cash Over/Short

Total Golf Expense

(1,796)

Golf Net Income/Loss

EXPENSE

GROUNDS & GREENS

111,830

109,830

2,000

335,490

329,490

6,000

4183-600 Contract Services

4148-600 License & Permits

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Sep-20

GL Number

Description

Current Month

Budget Variance This Year to Date Budget to Date Variance

3,016

2,000

1,016

4,869

6,000

(1,131)

4630-600 Irrigation Grounds & Golf

40,800

40,000

800

4660-600 Tree Trimming

4675-600 Flowers

4,335

750

3,585

5,816

2,250

3,566

4710-600 R&M Common Area

4670-600 Plants & Shrubs

119,180

112,580

6,600

386,975

377,740

9,235

Total Grounds & Greens Expense

EXPENSE

SECURITY

334

(334)

447

334

113

4144-150 Contract Fire Alarm

4142-150 Office Equipment

Supplies: Office

(29)

(87)

4161-150

(16)

(48)

4172-150 Printing

(41)

123

(123)

4184-150 Operating Supplies (including ERT)

4185-150 Proximity Cards

316

(316)

2,684

(2,684)

4186-150 Transponders

3,660

412

3,248

4,259

1,236

3,023

4190-150 Uniforms

25,888

25,550

338

77,955

76,648

1,307

4915-150 Wages & Salaries

3,625

416

3,209

5,691

1,248

4,443

4971-150 Overtime

2,453

2,514

(61)

11,287

7,542

3,745

4975-150 Payroll Taxes

1,307

1,808

(501)

3,982

5,422

(1,440)

4990-150 Worker's Comp.

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Sep-20

GL Number

Description

Current Month

Budget Variance This Year to Date Budget to Date Variance

4,389

5,410

(1,021)

13,167

16,229

(3,062)

4995-150 Health Insurance

41,385

36,846

4,539

116,851

111,601

5,250

Total Security Expense

EXPENSE

MAILROOM

(80)

4161-175 Supplies: Office

100

(100)

100

(100)

4190-175 Uniforms

1,812

3,026

(1,214)

4,863

9,078

(4,215)

4917-175 Wages & Salaries

194

506

(312)

486

1,518

(1,032)

4975-175 Payroll Taxes

(11)

(31)

4990-175 Worker's Comp

4971-175 Overtime

2,013

3,649

(1,636)

5,369

10,827

(5,458)

Total Mailroom Expense

EXPENSE

FACILITIES

4126-500 Holiday Decorations

8,513

4148-500 Licenses & Permits - Pools & Spas

7,714

799

8,513

7,714

799

4184-500 Supplies: Safety

4190-500 Uniforms

(62)

1,105

4500-500 Supplies: Housekeeping

3,296

(2,191)

3,736

4,337

(601)

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Sep-20

GL Number

Description

Current Month

Budget Variance This Year to Date Budget to Date Variance

1,093

4510-500 Pool Supplies: Pool

306

787

2,246

785

1,461

4530-500 Supplies: Tennis

100

(100)

100

(100)

830

4540-500 Pest Control

916

(86)

2,490

2,748

(258)

6,213

4930-500 Salaries & Wages: Housekeeping

15,532

(9,319)

21,311

27,108

(5,797)

398

4971-500 Overtime

367

469

414

576

4975-500 Payroll Taxes

1,056

(480)

1,033

3,168

(2,135)

347

4990-500 Worker's Comp

808

(461)

1,027

2,424

(1,397)

1,545

4995-500 Health Insurance

2,404

(859)

4,699

7,212

(2,513)

Total Facilities Expense

20,620

32,225

(11,605)

45,523

55,713

(10,190)

EXPENSE

MAINTENANCE & REPAIR

4142-700 Office Equipment/Copier Service

4161-700 Supplies: Office

(41)

123

(123)

1,074

4184-700 Supplies: Safety

291

783

1,962

873

1,089

679

4190-700 Uniforms

573

106

1,896

1,719

177

4757-850 Laundry Cards

481

550

(69)

650

4700-700 Administrative Building

416

234

650

1,248

(598)

(400)

4705-700 Lots (light bulbs/water repairs)

1,368

(1,768)

(800)

4,104

(4,904)

7,351

4715-700 Clubhouses

2,025

5,326

13,541

6,075

7,466

4720-700 Satellites (includes Guard Shack)

1,727

(1,727)

1,219

5,181

(3,962)

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Sep-20

GL Number

Description

Current Month

Budget Variance This Year to Date Budget to Date Variance

1,622

4725-700 Swimming Pools

739

883

3,392

1,639

1,753

4730-700 Tennis Courts

2,915

(2,915)

4,324

8,745

(4,421)

4733-700 R&M Recreation Equipment

167

(167)

814

501

313

4735-700 R&M Wells & Pumps

266

(266)

518

798

(281)

2,288

4740-700 R&M Lakes

2,290

(2)

6,864

6,870

(6)

1,498

4745-700 R&M Streets

708

790

5,570

2,122

3,448

4747-700 R&M Maintenance Building

189

(189)

430

567

(137)

4750-700 R&M Golf

(50)

150

(150)

4755-700 R&M Convience Store

5,971

4756-850 R&M Restauarant

828

5,143

5,971

2,482

3,489

1,700

4758-700 R&M Laundry Equipment

1,700

4759-700 Contracted Pool Service

9,782

2,965

4760-700 Supplies: Maintenance

833

2,132

4,721

2,499

2,222

4825-700 Small Tools

714

(714)

2,142

(2,134)

35,957

4960-700 Salaries & Wages: Maintenance & Repair

34,152

1,805

93,766

102,456

(8,690)

858

4971-700 Overtime

774

1,111

252

859

2,657

4975-700 Payroll Taxes

3,054

(397)

3,808

9,162

(5,354)

1,504

4990-700 Worker's Comp

2,211

(707)

4,452

6,633

(2,181)

5,653

4995-700 Health Insurance

4,452

1,201

17,019

13,356

3,663

Total Maintenance & Repair Expense

72,026

60,093

11,933

183,200

180,247

2,953

EXPENSE

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Sep-20

GL Number

Description

Current Month

Budget Variance This Year to Date Budget to Date Variance

VEHICLE MAINTENANCE

4148-800 License/Permits Vehicle/Equip

175

4190-800 Uniforms

163

455

489

(34)

4800-800 DMV Fees

332

(332)

1,097

1,062

353

4820-800 Shop Supplies

291

679

873

(194)

5025-600 Gasoline

143

221

(78)

421

763

(342)

4825-800 Tools

(16)

(48)

1,173

4830-800 R & M: Golf Carts

700

473

2,385

2,100

285

4835-800 R & M: Trucks

713

(713)

2,139

(2,049)

3,519

4965-800 Salaries & Wages

3,262

257

8,876

9,786

(910)

4971-800 Overtime

249

4975-800 Payroll Taxes

290

(41)

870

(791)

148

4990-800 Worker's Comp.

214

(66)

442

642

(201)

4810-800 Equipment Maintenance

Total Vehicle Expense

5,790

6,218

(428)

14,593

18,820

(4,227)

EXPENSE

UTILITIES

14,899

14,906

(7)

59,223

44,718

14,505

5000-100 Cable TV

39,948

37,764

2,184

127,747

100,949

26,798

5010-100 Electricity

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Sep-20

GL Number

Description

Current Month

Budget Variance This Year to Date Budget to Date Variance

667

1,130

(463)

2,676

3,074

(398)

5020-500 Natural Gas

3,256

2,917

339

11,805

9,319

2,486

5035-100 Telephone

2,731

2,163

568

4,283

8,963

(4,680)

5060-600 Refuse

935

1,021

(86)

1,629

2,026

(397)

5070-600 Dump Fees

7,945

13,545

(5,600)

51,622

36,114

15,508

5080-500 Water

2,445

2,266

179

7,389

6,798

591

5085-600 Sewer

72,827

75,712

(2,885)

266,374

211,961

54,413

Total Utilities Expense

Total Expense

426,178

425,734

443

1,278,645

1,252,090

23,782

OUTDOOR RESORT - PALM SPRINGS Reserve Balance Sheet

GL Number

Current Month Last Year

ASSETS

09/30/20

09/30/19

CASH

1065-000 1070-000 1075-000 1080-000

Checking Account - First Foundation Bank

1,167,447

649,623 265,554 158,679

Investment Account - Union Bank

266,762 158,679

Investment Account - Bank of Southern California

Investment Account - Morgan Stanley

2,336,150 3,929,038

2,278,348 3,352,204

RECEIVABLES

1230-000

Interest Receivable

0 0

OTHER CURRENT ASSETS

1345-000 1350-000 1355-000

Prepaid Other

0 0 0 0

Prepaid Federal Income Tax Prepaid State Income Tax

(6,880) (3,191) (10,071)

TOTAL ASSETS

3,918,967

3,352,204

LIABILITIES

09/30/20

09/30/19

CURRENT LIABILITIES Due to Operations Fund

2240-000 2305-000

113,470

128,821

Income Taxes Payable

113,470

128,821

113,470

128,821

TOTAL RESERVE FUND LIABILITIES

RESERVE FUND BALANCE Reserve Fund Balance Beginning Reserve Fund Income(Loss)YTD

2625-000

3,818,487 (12,990) 3,805,497

3,264,779 (41,397) 3,223,382

TOTAL LIABILITIES AND FUND BALANCE

3,918,967

3,352,204

OUTDOOR RESORT - PALM SPRINGS Reserve Fund Income Statement 30-Sep-20

July August September October November December January February March April May June Total ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL YTD

REVENUES

Reserve Fund Allocations

88,084

264,252

Interest Income

1,674

1,706

1,770

5,150

TOTAL

89,758

89,790

89,854

269,402 - 269,402

TOTAL REVENUES

89,758

89,790

89,854

EXPENSES: Real Estate Improvements & Repairs

32,486 95,422

32,045 81,429

64,531 217,861

Personal Property - Equipment Other Expenses/Bank Fee

41,010

- - - - -

Ameritrade Appreciation/Depreciation

Ameritrade Fees

Federal Income Tax State Income Tax

TOTAL

41,010

127,908

113,474

282,392 - 282,392 - (12,990)

Total Expenses

41,010

127,908

113,474

Net Income (Loss)

48,748

(38,118)

(23,620)

OUTDOOR RESORT - PALM SPRINGS Development Fund Balance Sheet 30-Sep-20

GL Number

Current Month Last Year

ASSETS

09/30/20

09/30/19

CASH 1075-000 Cash Account - Union Bank

176,876 78,754 0 176,876 78,754 0

1345-000 Prepaid Expenses

RECEIVABLES

TOTAL ASSETS

176,876 78,754

LIABILITIES

09/30/20 09/30/19

CURRENT LIABILITIES 2250-000 Due to Operations Fund

284,001 183,294 284,001 183,294

284,001 183,294

TOTAL DEVELOP. FUND LIABILITIES

DEVELOP. FUND BALANCE 2630-000 Development Fund Balance Beginning

(79,327) (122,004) 17,463 (107,126) (104,541) (27,799)

Development Fund Income(Loss)YTD

TOTAL LIABILITIES

176,876 78,754

OUTDOOR RESORT - PALM SPRINGS Development Fund Income Statement 30-Sep-20

July August September October November December January February March April May June Total ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL YTD

REVENUES

Capital Fund Allocations

6,667 4,167

20,001 12,501

Development Fund Allocations

Interest Income

TOTAL

10,846

10,847

10,848

32,541 - 32,541

TOTAL REVENUES

10,846

10,847

10,848

EXPENSES: Real Estate Improvements & Repairs

1,000

28,276

31,064

60,340

Other Expenses

TOTAL

1,000

28,276

31,064

60,340 - 60,340 -

Total Expenses

1,000

28,276

31,064

Net Income (Loss)

9,846

(17,429)

(20,215)

(27,799)

Outdoor Resort Palm Springs Owners Association Operating Fund Working Capital Policy

Policy Statement

The Controller shall maintain one half to one months (2%-4%) of the Operating Fund's current annual budget as working capital for unforseen circumstances.

Working Capital at the end of any fiscal year exceeding 25% of the current annual budget would require a cash transfer from the Operating Fund to the Reserve Fund.

Working Capital is defined as Current Assets minus Current Liabilities on the Operating Fund Balance Sheet.

Any recommendations to modify this policy should be reviewed with the General Manager and Controller prior to submission to the Board of Directors for final approval.

9/30/2020 9/30/2019

Current Assets Cash

103,448 416,399

252,793 418,295

Receivables

Other Current Assets

97,540

90,700

Total

617,388

761,788

Current Liabilities

Accounts Payable

77,647 103,537 176,177

140,410 85,699 164,650

Accruals (payroll items)

Owners Assessments prepaid

Capital Lease Payable

Other Current Liabilities

42,168

35,010

Total

399,530

425,769

Working Capital

217,858

336,019

2% of Operating Budget 4% of Operating Budget

111,483 222,967

102,084 204,168

Funded amount of operating budget 09/30/20 4.46% 6.88%

OUTDOOR RESORT - PALM SPRINGS Forecast

30-Sep-20 Actual vs. Budget

Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 Total

Total

Variance

Revenue

Actuals Actual

Actual Budget Budget Budget Budget Budget Budget Budget Budget Budget Actual/Budget Budget

Administration Resort Services

396,086 11,258

402,235

400,056

405,407 22,173

413,708 47,456 32,075 21,025

410,296 48,173 13,403 10,900

418,079 77,816 32,945 21,198

416,840 91,632 33,821 26,967

412,519 77,257 23,026 17,080

404,964 33,705

399,673 16,432

398,520 10,301

4,878,383

4,875,409

2,974

5,038

3,935

445,176 135,270 98,835 11,734

452,871 135,270 98,835 11,734

(7,696)

Lifestyles

- - -

- -

- - -

Bar

1,665

Golf

1,734

1,500

2,228

2,804

2,276

915

277

Total Revenues

407,345

407,273

403,991

429,245

515,998

484,272

552,266

572,064

532,158

439,584

416,382

408,821

5,569,398

5,574,119

(4,721)

Expenses Administration Resort Services

76,952 21,735

64,309 13,200 14,821

71,476 16,059 24,494

70,760 17,747 32,007 11,591 21,058 112,580 39,421

101,164 19,907 30,158 13,935 14,759 112,580 36,850

70,892 18,989 43,424 17,099 14,759 116,580 36,516

72,090 19,994 43,776 13,510 14,759 116,580 36,516

73,614 16,985

67,246 13,928

877,687 206,889 245,817 83,573 100,947

64,435

71,112 22,190 38,466 13,098 14,761 118,580 38,586

73,637 17,677 20,840

891,438 211,550 251,051 83,555 102,743

(13,751) (4,661) (5,234)

8,478

322

113

Lifestyles

(2,716)

7,028

- -

Bar

7,294

11,753 140,280 50,618

Golf

(1,796)

10,894 116,580 49,291

(1,796)

1,458,394

Grounds & Greens

153,865 38,625

113,929 36,841

119,180 41,385

121,080 36,517

116,580 36,852

1,449,160

9,234 5,250

478,017 49,431 251,929 732,433 72,089 935,122

Security

472,768 54,888 262,118 729,481 76,316 880,709

1,698

2,013

4,623

4,897

4,997

4,977

4,897

4,898

Mailroom Facilities

1,659

4,897

4,978

(5,457) (10,189)

13,548 65,234

20,620 72,026

30,296 60,175

23,543 58,629

27,088 59,487

26,304 60,334

24,494 61,922

11,673 65,373

13,957 62,988

11,356 45,939

26,103 59,923

22,947 60,403

Maintenance & Repair Vehicles Maintenance

2,952

4,602

5,790

6,317

6,615

6,380

6,386

5,906

5,925

6,794

4,201

7,052

6,121

(4,227) 54,413

Utilities

89,558

81,482

71,781

103,989 438,856

72,827

74,517

70,013

74,884

87,589

73,026

69,323

66,133

Total Expenses

413,610

426,178

497,636

468,861

502,189

503,849

487,470

496,250

462,443

405,500

389,489

5,492,330

5,465,777

26,553

Net Income/(Loss)

(6,266)

(31,584)

(22,186)

(68,391)

47,137

(17,917)

48,417

84,594

35,908

(22,859)

10,882

19,332

77,068

108,342

(31,275)

Outdoor Resort – Palm Springs Income Statement Comments September 30, 2020

Revenue: Administrative revenues came in slightly over budget due to late fees, escrow demands, permit fees, vendor fees. Resort Services was significantly under budget due to real estate % of rentals/sales commission not being received, quarterly payments will be received at the end of October or early November. Overall Resort Services was under budget by $5.8k. Lifestyles, 19 th Holes, and Golf were closed for the month of September.

Expense: Administrative came under budget by $3.3k due to board expense, permits, legal fees, 104k, postage, printing, copier service, training and education all being under budget. Resort Services was within budget. Lifestyles was under budget by $2.6k, contributing factors were copier cost, license and permits, payroll taxes, workers compensation and health insurance cost. Grounds and Greens were over budget by $6.6 due to Vintage landscape contract, replacement of multiple irrigation valves, removal of hive, removal of plants and boulders, and deposit for repairs. Security was over budget by $4.5k, the purchase of new uniforms, over time due to holiday were the two factors that contributed to the overage. Mailroom was under budget by $1.6k, scheduling has been adjusted to fit the volume of mail. To date changing the schedule has resulted in a savings to date of $5.4k. Facilities was $11.6k under budget due to housekeepers not returning till October, although they were budgeted for September. Other contributing factors were supplies, payroll taxes, workers compensation and health insurance. Maintenance and repair were $11.9k over budget for the month of September. Safety supplies, which included service of eye washing station, AED service and alarm monitoring/fire suppression contributed to the overage. Clubhouse was over budget due to repair of ice machine, replacement of shades, paint, flexi-glass barriers, rekeying, installation of sink, bird spikes, rekeying oracle. Swimming pools, service to pool, spa heater, repair of pool caused the overage. Street were over budget due to the street repainting. R&M restaurants and laundry were over budget due to additional bases for laundry, jetting of traps for Bella Roma. Maintenance supplies were also over budget, domestic water repair, locks, nuts, pipes, valves, concrete and filters. Vehicle maintenance was within budget for the month of September. September utilities were under budget by $2.8k. Byron is still waiting to hear back to see if we can lower our utilities by changing schedules to move us into lower tiers.

Kristine Gonzalez Controller