Warwickshire - Director of Estates

Warwickshire - Director of Estates

Director of Estates Warwickshire College Group

Candidate Information Pack

Contents 1. Executive Summary 2. Warwickshire College Group – Facts and Figures 3. Job Description and Person Specification

4. Further Information 5. Application Process

EXECUTIVE SUMMARY Warwickshire College Group (WCG) is a large further education college operating across Warwickshire and Worcestershire. It incorporates 7 colleges in Royal Leamington Spa, Warwick, Rugby and Moreton Morrell in Warwickshire and Pershore, Evesham and Malvern in Worcestershire. It currently has around 15,000 students studying 1,000 courses across 20 different subject areas from entry level to higher education as well as significant work-based learning activity. Moreton Morrell and Pershore Colleges are specialist land-based colleges covering subjects such as agriculture, horticulture, equine, floristry, arboriculture, veterinary nursing, motor vehicle maintenance, farriery and animal care. Royal Leamington Spa, Rugby, Evesham and Malvern Hills Colleges are general FE colleges, offering state-of-the-art teaching facilities including professional hair and beauty salons and School of Arts at Leamington, a Power Industry Academy at Rugby, motor vehicle workshops and Energy Training Centre at Evesham and purpose-built traditional art studios at Malvern Hills. Warwick Trident College specialises in engineering and motor vehicle training providing state-of-the art engineering workshops and laboratories for students and employers. WCG is seeking to appoint a senior manager who is passionate about delivering excellence in estates projects and facilities services.

Reporting to the to the Group Deputy Principal - Corporate Services, the Director of Estates will be responsible for the delivery of a modest investment programme and for improving the functional suitability, sustainability and efficiency of the estate. Key areas of responsibility include Property Asset Management, Capital Programme Delivery, Facilities Management, Grounds, Transport, Environment and Administration. The successful candidate will have proven experience in an estate management role across a large-scale, high-footfall, multi-building estates portfolio. You will be capable of leading and inspiring an in-house team of estates and facilities professionals, as well as communicating successfully at an influential level with key internal and external stakeholders of WCG. Given the breadth of the role we are seeking an individual with experience planning estate development, estate maintenance and facilities management and would particularly welcome applications from those with experience of leading customer-focused FM and maintenance functions whilst having had previous exposure to the delivery of estate development projects in the £500k to £10m range.

Warwickshire College Group – Facts and Figures WCG has seven colleges across Warwickshire and Worcestershire. Students come here to study a wide range of vocational and academic subjects. We are a truly international college, with links with countries across the world and students who have travelled from five continents to learn here. We are one of only five colleges in the UK to be granted Foundation Degree Awarding Powers by the Privy Council – meaning our higher education quality and standards are equal to any universi- ty. WE HAVE: • approx. 15,000 students • 1,800 staff • more than £55 million turnover • more than 1,000 courses across 20 different subject areas • strong links with employers - we train over 2000 apprentices every year • an overall A-level pass rate of 98.1% • 100% pass rate in 18 subjects across Royal Leamington Spa and Rugby Colleges • a pass rate for all courses at further education level of 92% • excellent provision for students with learning difficulties and disabilities - this affects 16% of our students • over 1000 students studying a higher education course • over 350 international students • the most 16-18 students enrolled and the highest success rates of all large general FE colleges in Warwickshire. • success rates in the top 25% of all general FE colleges in the country SEVEN COLLEGES, SEVEN FACTS 1. Royal Leamington Spa College has recently undergone a £12m redevelopment providing improved, modern and creative facilities for our students 2. Moreton Morrell was the first equine college in Britain 3. The Power Industry Academy at Rugby College is a unique facility to train the power engineers of the future 4. Pershore College celebrates over 60 years of horticulture excellence - view its £5.8m redevelopment 5. A Rolls Royce jet engine is among the many pieces of equipment donated by employers to Warwick Trident College 6. At Evesham College our PURE Hair, Beauty and Relaxation salons are run as a commercial venture and welcome clients of all ages 7. Malvern College has been a centre of excellence for Art and Crafts for many years. WHERE OUR STUDENTS LIVE

• Warwickshire 59% • West Midlands 16% • Other counties 12% • Worcestershire 5% • Northamptonshire 4% • Oxfordshire 2% • Leicestershire 2%

TYPES OF STUDY We offer flexible study pathways to suit the lifestyles and learning styles of all our students:

• 24% study with us full-time • 61% study with us part-time • 14% are apprentices • 1% are adults studying in the workplace HIGHER EDUCATION

As well as providing excellent further education, the college group has around 1,000 higher education students at any one time, with over 400 graduating from HE courses each year. We offer a personal approach to studying higher education with lots of individual attention and continual assessment for an effective and fun learning experience. Our HE courses are awarded by Coventry University, University of Worcester, Birmingham CitUniversity, University of Warwick and the University of Gloucestershire. Find out more about studying HE at WCG. FURTHER EDUCATION We have the most 16-18 students enrolled and the highest success rates of all large general FE colleges in the county. Our success rates are in the top 25% of all general FE colleges in the country.

Director of Estates - Role Summary Background Information Warwickshire College Group is seeking to appoint a senior manager who is passionate about delivering excellence in estates projects and services. The Director of Estates will be responsible for the delivery of a modest investment programme and for improving the functional suitability, sustainability and efficiency of our estate. The areas that comprise Estates include Facilities, Projects, Grounds, Transport, Environment and Administration. The Estates Director will be responsible to the Group Deputy Principal Corporate Services. The post holder will: • Lead, manage and motivate the Estates team to deliver the highest service standards that enhance the student and staff experience and support the delivery of the College’s strategic objectives. • Drive the strategic development of the College’s estates and facilities to optimise opportunities available whilst recognising the contribution to the overall student experience and reputation of the College. • Establish customer focused relationships with key stakeholders and external businesses. • Work with key stakeholders to identify, understand and translate customer requirements into estate outcomes. • Provide and maintain a safe and secure physical environment for all students, staff and visitors to the College • Maintain and enhance the value of the College’s environment, addressing service costs, energy, water, waste and carbon emission issues. Main Duties • To develop and deliver an Estates Strategy for the College’s property portfolio, optimising space utilisation and enabling the Colleges enterprise initiatives. • To ensure the delivery of our estate capital investment programme is on-time, to budget and quality. • To be responsible for the strategic operational objectives and day to day management of the Estates Service. • To assist in the preparation of Capital bids to the Local Enterprise Partnerships and other funding sources. • Be responsible for producing design briefs, cost plans and developing design with College Staff and Consultants and monitor and control costs. • To provide leadership to the staff within the Estates team including the effective management of performance objectives, conduct, capabilities, staff training and development. • To manage the Estates team within the context of the College’s enterprise initiatives, core values and strategic objectives.

• To continuously review business processes and staffing levels to optimise financial and operating performance and provide a seamless delivery across all areas. • To be the budget holder for the Estates Department and prepare annual budgets in line with the annual planning process and monitor and control expenditure over the financial year. • To ensure robust financial controls, processes and management reports are in place to manage the accounts of the Estates Department within budget parameters including capital budget processes. • To ensure cost-effective delivery of estates projects, and on-going maintenance, through robust

purchasing and procurement processes and management of PPM system. • To identify possible operating improvements through external partnerships. • To ensure Estates team meet Service level Agreement criteria.

• To provide management reports to the College’s Management, Committees and Boards. • To maintain systems / property records and evidence of compliance with statutory obligations and become the Colleges duty holder where necessary. • To act as the College’s landlord, when negotiating property contracts. • To be responsible for all planning and property issues, including liaison with local planning authorities. • To lead on sustainability issues where they affect the estate and seek to reduce the Colleges carbon emissions. • To develop and maintain robust arrangements for business continuity in relation to the College Estate and to contribute to the overall arrangements for business continuity planning within the College. • To lead projects or undertake other duties as may reasonably be expected at this level as requested by the Group Deputy Principal Corporate Services. • Safeguard and promote the welfare of children and vulnerable adults for whom you are responsible and whom you come into contact with. • The list of duties is not exhaustive but outlines the main features of the post at appointment and may vary as the job evolves without affecting the nature of the duties or the responsibility level. Key working relationships The Director of Estates will be expected to develop and maintain effective working relationships with: • Members of the Resource Committee, The Senior Leadership Team, curriculum and support departmental managers.

• Colleagues within Estates. • The Health & Safety team • Internal and external stakeholders.

PERSON SPECIFICATION Physical Make-up

Ability to perform the tasks as described in the job description. If you have a disability you should not be discouraged from applying, since there are schemes available within the College which allow for the provision of special aids, premises to be adapted and other appropriate support provided. Ways in which these schemes might help in particular circumstances can be discussed with the Personnel Manager when making your application.

Qualifications

How Measured Application Interview

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• Degree or equivalent relevant professional qualification in a technical construction based discipline; a relevant higher degree/professional qualifi- cation is desirable

Work Experience, Skills and Knowledge Essential

How Measured

Application Interview

Has demonstrable evidence of the following: • Significant and successful senior management experience in property and/ or estates management in a large organisation. • Significant and successful delivery of major capital project works. • Significant experience of energy management and environmental issues within a large organisation. • Experience of managing change management projects. • The ability to motivate, develop and encourage the commitment of others in order to secure high performance. • Organisational and planning skills. • Commercial and financial acumen. • The ability to inspire others and seek innovative solutions. • The ability to effectively manage health and safety issues across a range of functions. • Personal responsibility for leading by example and ensure that a robust framework of objective setting, risk management policies and procedures are in place. You will have the ability to: • Understand design and be able to engage at an appropriate technical level with consultants. • Communicate using a variety of styles and mediums to generate excitement, enthusiasm and commitment. • Manage relationships in a positive and proactive way with the right balance of sensitivity and challenge. • Champion change and translate vision into practice. • Create and sustain a culture of customer service throughout the organisation. • Be flexible and able to work in the evenings and weekends as need dictates. • Use technology to drive improved service and performance.

✓

✓

✓

✓

Desirable

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• Previous experience in facilities management

Personal Qualities • Proactiveness • Vision.

✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓

• Commitment to developing a customer-focused service. • Willingness to work out-of-hours and travel when necessary. • Willingness to take a hands-on approach where necessary. • Strong motivator and persuasive. • Keen attention to detail and a commitment to achieving high standards of accuracy. • Enthusiasm for innovation and continuous improvement. • Diplomacy. • Sense of humour.

When selecting applicants for shortlisting, the panel will consider the requirements listed in the Person Specification above. You are, therefore, advised to ensure that your application addresses the issues raised by providing examples/evidence.

FURTHER INFORMATION Why work for us?

Our values and culture are centred around entrepreneurialism and innovation and our aim is to create students who are ready for the professional world. We believe that the wellbeing of our staff is key to ensuring that we can deliver on those aims. WCG is a friendly, supportive and prosperous place to work. Read more about what our current staff think about working here by clicking on https://www2.warwickshire.ac.uk/about/working_ for_us/what_our_staff_say.aspx In addition to 35 days annual leave plus 8 statutory days and generous pension schemes, WCG provides a number of other staff benefits outlined below. • Childcare Vouchers – salary sacrifice scheme • Free Gym Membership – available at most sites • Discounted Beauty Therapy and Hairdressing - products and services • Employee Assistance Programme - a confidential telephone support service for you and your family to deal with life’s challenges • Cycle to work scheme

WCG serves the wider community by practising equality of opportunity in everything it does. We are committed to ensuring that everyone is given appropriate support and the opportunity to achieve their full potential. In fulfilling this, the group works proactively to ensure that no one is disadvantaged because of their age, gender, race, religious beliefs, sexual orientation, learning difficulty and / or disability. Place of work The principal place of work will be the College’s main site premises located at Warwick New Road, Leamington Spa. However, the postholder may be required to work on either a temporary or an indefinite basis at any premises at which we may provide services. Salary level Anticipated salary level for this appointment is c. £60,000. Hours of work 37 hours per week. The actual hours of work will be by arrangement. It should be noted that the post holder’s responsibilities may require additional hours as necessary to meet deadlines. Protection of Children and Young Persons (The Children’s Act 1989) Any offers of appointment will be subject to a disclosure and barring scheme check, a certificate of good conduct if applicable, plus receipt of satisfactory references, Occupational Health clearance, an understanding of safeguarding and qualifications verification.

APPLICATION PROCESS

For a confidential conversation please contact our advisors Ben Duffill (E: [email protected]) or Michael Hewlett ([email protected]) of The Management Recruitment Group on T: 0207 959 2368. Applications should consist of a comprehensive CV (of not more than 4 pages) and a covering letter (of not more than 2 pages). Applications should be sent to [email protected] and [email protected] The closing date for applications is Sunday 15th October 2017. MRG preliminary interviews will take place during the week commencing 16th October. Panel Interviews are scheduled to take place at Warwickshire College Group on Thursday 2nd November 2017.

68 King William Street, London, EC4N 7DZ 0207 959 2368 www.mrgpeople.co.uk