UCL - Head of Commercial

UCL - Head of Commercial

HEAD OF COMMERCIAL CANDIDATE INFORMATION PACK

CONTENTS

Page 3

Executive Summary

Page 6

Head of Commercial

Page 8

Person Specification

Page 9

UCL Capital Programme

Page 10

Further Information

Page 11

Application Process

EXECUTIVE SUMMARY

UCL is London’s leading multidisciplinary university, with more than 11,000 staff and 38,000 students from 150 different countries. Founded in 1826 in the heart of London, UCL was the first university in England to welcome students of any class, religion, and the first to welcome women on equal terms with men.

The UCL Estate comprises over 200 buildings valued in excess of £2 Billion, more than four million square feet of academic accommodation and c. 4000 student bedrooms. The scale, variety and complexity of the estate are unparalleled in the sector. UCL Estates manages the estate and facilities infrastructure from the strategic to the operational, across property acquisition and management, capital projects, engineering and maintenance, environmental sustainability, safety, security, cleaning and including student residences and central room bookings. UCL Estates strive to provide a co-ordinated and customer oriented approach to developing, maintaining and adapting UCL’s estate and a wide range of support services to create an environment which supports UCL’s academic mission.

The Key Aims of the Estates Strategy are: - Enabling the Academic Mission and supporting change - Transforming facilities fit for world leading research and excellence in teaching and learning - Delivering an excellent student and staff experience - Transparency, accountability, integrated service delivery with efficient and effective customer service - Good custodians of the Institution’s assets - Enabling a sustainable and safe university Over recent years, acquisitions and the integration of a number of Post Graduate Institutes (previously known as the Satellite Estate) has substantially increased the scale and complexity of the estate falling within the remit of the Division.

A recent restructure of the division has established two key Leadership Team positions: • Deputy Director of Estates/Director, Major Projects is responsible for delivering a number of key major projects including UCL’s new campus at Stratford (UCL East), Dementia Research Institute and Moorfield’s Eye Hospital. • Director, Estates Development is responsible for delivering a programme of key projects primarily within UCL’s central Bloomsbury campus but additionally with a number of partner organisations including hospitals and research bodies. Estates projects range in scale, complexity and value (£½m to £500m) and must be delivered to specification, cost and time, frequently within a highly congested and busy operational environment where quality of student and staff experience throughout the works is also critical.

UCL is engaged in a very extensive, long term capital programme, a critical component of UCL 2034 and in support of both UCL’s teaching and research strategies, which requires a significant professional Estates resource to ensure its successful delivery. Based on the requirements to deliver UCL’s projected £1.25 billion capital programme UCL Estates is embarking on a period of transformation to ensure that the Estates Development and Major Projects teams are resourced and organised in line with best practice and the scale of what needs to be achieved. It is essential that a robust, stable programme and project team is established which will build on-going capacity to ensure a depth of expertise and the sharing of good practice across all programmes. UCL Estates is therefore seeking to build an industry-leading

team of professionals with the capability, track record and drive to develop, deliver and mobilise projects that will deliver world-class facilities for London’s global University. The team will be developed to give both depth and breadth of resource, with project management professionals appointed at middle, senior and director level in addition to multidisciplinary appointments to give in-house intelligence and capability across space management, property, engineering, health & safety and project transition & mobilisation. UCL Estates places a very heavy emphasis on quality, safety, value and exceptional stakeholder engagement. We are therefore seeking best-in-class individuals that possess excellent interpersonal and communication skills and a flexible, collaborative, highly motivated and resilient disposition.

HEAD OF COMMERCIAL

Post Title:

Head of Commercial (Estates Development)

Division: Section:

UCL Estates

Estates Development

Reporting To:

Deputy Director of Estates/Director, Estates Development and/or Assistant Director Capital Projects

Grade:

9

Job Purpose: The Head of Commercial (Estate Development) will take strategic responsibility for ensuring that UCL gets best value and a high degree of assurance from its capital programme. The post holder will work with a multitude of stakeholders including UCL Estates colleagues, cost and commercial management consultants and contractor teams to successfully plan and manage commercial, contractual, procurement and supply chain challenges and mitigate risk across major capital projects and a range of complex capital and small works projects including new build, refurbishments and improvements spanning the entirety of the UCL estate. Key Dimensions The UCL Estate comprises over 200 buildings valued in excess of £2 billion, more than four million square feet of academic accommodation and c 4000 student bedrooms. The scale, variety and complexity of the estate are unparalleled in the sector. UCL Estates is responsible for managing the delivery of an Estate Strategy with a capital investment programme in excess of £1.25 billion over the next ten years, with projects ranging in scale, complexity and value. Projects range in scale, complexity and value (£50k to £500m) and must be delivered to specification, cost and time, frequently within a highly congested and busy operational environment where quality of student and staff experience throughout the works is also critical. UCL Estates places a very heavy emphasis on safety and a strong focus on multi-stakeholder engagement. Main Duties & Responsibilities 1. Be the lead for all commercial aspects of the delivery of major projects or a programme of projects from inception, design, construction, mobilisation and post project reviews to agreed specifications, achieving time, cost, quality parameters and full compliance with health, safety, statutory and environmental obligations and best practice. 2. Ensure all projects represent best value for money for UCL and that appropriate and effective risk management, corporate governance and audit controls are in place. 3. Contribute to the development of strategy for efficient and effective delivery of capital programmes/projects, including consultant and contractor procurement, forms of engagement, management of risk, contingencies, best value and cost planning.

HEAD OF COMMERCIAL

4. Ensure full and transparent reporting, inter alia, to meet the requirements of governance/ committee procedures, financial regulations etc. working closely with the Portfolio Services team, internal and external auditors and wider partners for consistent project/programme reporting. 5. Ensure a consistent approach to capital project delivery, including the leading the management of framework consultants and contractors and reporting of supplier performance. 6. Develop and proactively manage framework consultants as an integral part of the Estates delivery team. 7. Review and develop the systems and processes to deliver the programme of capital projects in support of achieving business needs. 8. Manage processes for establishing realistic project budget estimates, cost plans, cash-flows and regular forecasting across UCL’s capital projects. 9. Ensure appropriate performance management of external contractors, consultants and other service providers engaged to deliver capital programme projects. 10. Work with the Space & Feasibility and Capital Projects team members to carry out pre-feasibility cost estimating. 11. Provide independent cost assurance on externally produced estimates and cost plans including assessment of value engineering opportunities 12. To work closely with colleagues in the Facilities & Infrastructure team to develop whole-life cost models. 13. To review and monitor valuation payments against agreed cash flows 14. Carry out pre-issue reviews of all contract documentation 15. Ensure proactive and excellent communications about projects and programmes to the wider UCL community, with all stakeholders and across the Division liaising with the Estates Communications Officer. 16. Collect benchmarking >Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12

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