University of Sheffield - Project Manager

University of Sheffield - Project Manager

Project Manager Candidate Information Pack

Contents 1. Overview 2. About The Team 3. Person Specification 4. Job Description 5. Reward Package 6. Application Process

OVERVIEW The award winning Department of Estates and Facilities Management (EFM) at the University of Sheffield is responsible for maintaining the University’s buildings, facilities and grounds, managing its property and facilities and procuring new buildings. Estates Development is at the forefront of the University’s strategic and capital programme, managing and delivering developments and commitments that underpin its world class facilities. Our Project Managers are directly responsible for the planning, management and development of the University estate. You will have the skills and competence to lead the delivery of multiple complex projects from inception to completion and operation.

ABOUT THE TEAM Estates Development is at the forefront of the Universities strategic and capital programme, managing and delivering developments and commitments that underpin its world class facilities. The Estates Development Team consists of an experienced group of hard working, enthusiastic committed professionals with a principal responsibility for the successful completion of the Capital Programme together with the delivery of major / minor revenue works projects to achieve the most efficient, cost effective, building design solutions for the University campus wide.

PERSON SPECIFICATION Applicants should provide evidence in their applications that they meet the following criteria. We will use a range of selection methods to measure candidates’ abilities in these areas including reviewing your online application, seeking references, inviting shortlisted candidates to interview and other forms of assessment action relevant to the post. Essential • Construction related Degree or equivalent experience in a relevant Building / Construction discipline. • Extensive, successful, construction based working knowledge and experience of complex and diverse major refurbishment works and new build projects on occupied, operational sites with direct contact with the general public. • Track record of consistent delivery against time, cost, and quality targets. The basis of this experience should have been obtained from delivering projects and programmes in excess of £10M. • Significant and evidenced experience leading and managing projects, taking overall responsibility and ensuring all relevant actions are implemented by self or others, following the RIBA plan of work. • Understands how to plan financially and manage project budgets. • Estates experience working within an HE environment, either directly for a University or as part of a Project Management Consultancy supporting a University. • Experience and knowledge of building contracts, procurement and engagement of external design professional services, in support of major capital projects and work programmes. • Knowledge of relevant construction, policies, legislation and quality standards e.g. Health and Safety at Work Act and CDM Regulations. • Effective communication / IT skills, both written and verbal. Inclusive of committee papers, performance reports and project proposals. • Experience and knowledge of successfully presenting plans and projects and representing Estates Development at the senior levels. • Demonstrable leadership and management skills to motivate, coach and mentor project related teams. • Experience of adapting own skills to new circumstances and developing creative approaches to problem solving. • Keeps abreast of latest changes and development in areas relevant to post (e.g. CDM legislation, project management, energy management, H&S, etc.) • Competent in using project management tools i.e. MS Project.

Desirable • Track record of delivering Advanced Manufacturing Estate buildings for innovative research and devel- oping manufacturing technologies. • Experience of delivering controlled environments (humidity, Temperature etc.), in high technology areas,

including Science Laboratories and Laser Labs. • A formal Project Management qualification.

• Member of a recognised building/construction related professional body e.g. CIOB, RIBA, RICS. • Experience and knowledge of leading and managing major projects on Listed buildings.

JOB DESCRIPTION Main Duties and Responsibilities • Support, manage, deliver and oversee individual or multiple projects ranging in value, size and complexity. • Lead multi-disciplined project teams in the development of University projects from inception to completion and operation; including the implementation and management of the RIBA plan of work and EFM project / stakeholder governance gateway processes. • Procure and manage design feasibility studies when required in order to establish an outline design intent and accurate cost estimates to allow budget holders to make accurate informed decisions prior to allocation of funding and the transition of a Project to the delivery stages. • Ensure that the Head of Estates Development, Senior Project Manager and all project stakeholders are fully briefed and their requirements are incorporated, where appropriate, in the specification for, and the development and implementation of any project(s). The Project Manager is to achieve an agreed sign off position from the respective stakeholders at various key stages of the project. • Provide regular project reports detailing the status of design, progress, costs and quality standards as measured against agreed objectives. • Account, track and present all project information, costs and cash flow status on at least a monthly basis in line with the University executive governance and financial reporting requirements / timescales. • Prepare and maintain comprehensive EFM project forms and contractual documentation throughout the life of each project and ensure that an auditable trail is always available. • Utilise project planning software such as PlanOn, MiCAD, MS Project, etc. and maintain up to date reporting across the lifecycle of all projects. • Manage the handover and commissioning process for building projects, including departmental/ operational handover, landlord fit-out, asset record coordination and occupation by the client group. • Ensure that the required commissioning and handover documentation is prepared and presented on time, and on completion of each project, including; (but not limited to) test certification, as-built drawings, Operation and Maintenance Manuals, Health and Safety Files, Log Books, Asset Schedules and User Guides. • Lead the co-ordination of projects and their interdependencies through inception to completion and operation; including the management of multiple Contractors, Consultant teams, service providers, Health & Safety and the complete construction process throughout all phases of development, operational commissioning, handover and defects liability periods. • Cost reporting and financial control will be a key responsibility and the Project Manager will be responsible for a monthly submission of each project’s financial position including cash flow analysis and outturn forecasting. • Complete monthly records and timesheets to ensure that working time is accurately accounted to individual Project activities. • Ensure that the Clerk of Work(s), Coordinator(s) and EFM communications / PR teams are fully informed and supported throughout the project process including the defects liability period.

• Contribute and provide project information to the EFM project post occupancy evaluation (POE) process and post project evaluation (PPE) studies as applicable. • As a member of our Professional staff you will be expected to demonstrate a commitment to the professional behaviours set out in the Sheffield Professional Framework. Please follow this link for further information: Sheffield Professional Framework. • Any other duties, commensurate with the grade of the post.

REWARD PACKAGE Terms and conditions of employment: Will be those for Grade 8 staff. Salary for this grade: £40,792 - £48,677 per annum. Potential to progress to £54,765 per annum through sustained exceptional contribution. This post is open ended. This post is full-time: This role has been identified as a full-time post, but we are committed to exploring flexible working opportunities with our staff which benefit both the individual and the University (See www.sheffield.ac.uk/ hr/guidance/flexible/arrangements ). Therefore, we would consider flexible delivery of the role subject to meeting the business needs of the post. If you wish to explore flexible working opportunities in relation to this post, we encourage you to call or email the departmental contact listed below. If you join the University you will have access to a Total Reward Package that includes a competitive salary, a generous Pension Scheme and annual leave entitlement, as well as access to a range of learning and development courses to support your personal and professional development. You will have access to your own personalised portal where you can also access a comprehensive selection of benefits and offers to suit your changing lifestyle needs, for example financial wellbeing, travel options, shopping and cinema discounts. To find out more visit www.sheffield.ac.uk/hr/thedeal We are committed to making the University a remarkable place to work and we support this through a number of sector leading initiatives such as Juice and Sheffield Leader. Our innovative Health and Wellbeing programme, Juice, promotes happiness and wellbeing through a broad range of inclusive activities. To find out more visit www.sheffield.ac.uk/juice Our leadership development has been designed to ensure that our leaders have the knowledge, skills and behaviours needed by the University. To find out more visit www.sheffield.ac.uk/hr/sld/sheffieldleader We are also proud of our award-winning equality and diversity action which enhances working life for all. 92% of staff tell us they are treated with fairness and respect (staff survey 2016) www.sheffield.ac.uk/hr/ equality We are the only university to feature in the Sunday Times 100 Best Not-for-Profit organisations to work for 2017. In our staff survey (2016) 94% of staff said they were proud to work for the University and 89% of our staff would recommend the University as an excellent place to work. To find out more about what it’s like to work here visit remarkable.group.shef.ac.uk Creating a remarkable place to work We build teams of people from different heritages and lifestyles whose talent and contributions complement each other to greatest effect. We believe diversity in all its forms delivers greater impact through research, teaching and student experience. We are consistently ranked in the top 100 of the world’s universities, but there’s so much more to us than that. By joining the University, you will be joining award-winning teams and departments who are all working together to make the University of Sheffield a remarkable place to work. Learn more here.

APPLICATION PROCESS For a confidential conversation please contact our advisor David Craven ([email protected]) of The Management Recruitment Group on 0161 638 0936. Applications should consist of a comprehensive CV (of not more than 4 pages) and a covering letter (of not more than 2 pages).

Applications should be sent to [email protected]. The closing date for applications is Monday 22nd October, 2018. Formal interviews are scheduled for the w/c 12th November.

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