UoS - Senior Project Manager (Contracts)

UoS - Senior Project Manager (Contracts)

C a n d i d a t e I n f o r m a t i o n B r o c h u r e

Senior Project Manager (Contracts)

C o n t e n t s

I n t r o d u c t i o n f r o m t h e V i c e - C h a n c e l l o r

Dear Candidate

Under the partnership Balfour Beatty will design, build, finance and operate the site for a period of 50 years post construction completion. Construction of these residences is well underway with the initial phases delivered. At Financial Close of East Slope, a subsequent project was identified on the West side of campus capable of providing a further c. 2,000 Student Residences. The University intends this project to be secured under a similar long-term arrangement. It is envisaged that the West Slope Residences Project will reach financial close and be ready to commence construction contiguous with the completion of East Slope. The Senior Project Manager (Contracts) will play a key role in developing relationships with Balfour Beatty and monitoring the performance of the Contract by all parties including the performance by the University of its obligations. The role will initially oversee the delivery of East Slope up to completion and be involved in preparing for commencement of and then oversight of delivery of West Slope. The role calls for an individual who demonstrates proactive, collaborative, detail-oriented and delivery-focused behaviours, together with the stakeholder management skills required to succeed on a large, complex project. I hope you will join us in playing a part in shaping the future of a thriving university, with strong values that we believe make Sussex a very special place.

The University of Sussex is a remarkable institution. The distinctive ethos on which it was established more than 50 years ago is still very much at the heart of the University. The traditions of creativity, interdisciplinary, innovation and intellectual rigour – in both education and research – play an important part in who we are. Building on this, and against a backdrop in which English universities will be facing a period of political and economic change, Sussex is forging ahead and creating a new destiny. We are in strong health. With a reputation for inspirational teaching, we are producing graduates who are well-rounded global citizens – contributing to the worlds of business, sciences, the arts, academia, government and the third sector. The University is ranked in the top 10 in the UK for graduate employability, and in the top 25 in the THE Most International Universities in the World. The importance of our professional services staff to our mission has never been higher, and the effectiveness, efficiency and innovation delivered through their work is essential as our University presses forward. We have a genuine commitment to equity among our academic and non-academic staff. We are committed to continuous improvement in our operations and services to benefit our students and staff, introducing a greater connectivity and partnership working wherever possible. This is an exciting time in the University’s history as we look to build on the past and redefine Sussex’s distinctiveness for the 21st century. In 2017 the University entered into a long-term partnership arrangement with Balfour Beatty to provide c. 2,000 new Student Residences on Campus, known as East Slope Residences.

Introduction from the Vice-Chancellor

About Sussex

The Sussex campus

The role of Senior Project Manager (Contracts)

Working at the University of Sussex

Brighton and the local area

The appointment process and how to apply

P R O F E S S O R A D A M T I C K E L L V I C E - C H A N C E L L O R

A b o u t t h e U n i v e r s i t y o f S u s s e x

A b o u t t h e U n i v e r s i t y o f S u s s e x

Our lecturers deliver programmes of study that inspire students to develop the skills that make their education count, and that give them the confidence to make their mark in their chosen field. Our staff conduct original research to explore the great questions of our age. Their findings impact policy and practice for businesses, NGOs and governments, ensuring that Sussex students are also at the forefront of knowledge in their subject. Creative thinking, pedagogic diversity, intellectual challenge and interdisciplinarity have always been fundamental to a Sussex education. The University’s goal is to deliver teaching and learning programmes that are informed by current research, are attractive to students from all socioeconomic and cultural backgrounds, and which deliver skills for life. The University is committed to widening access for students from lower-income families, and awards a high number of scholarships

Excellence, through a commitment to delivering the highest standards of research, scholarship, teaching and learning, in order to provide a dynamic and stimulating environment for students and staff, and to maximise their social and economic contribution to societies. Interdisciplinarity, through tackling multidimensional problems, while maintaining a strong, broadly based set of disciplines across the arts and humanities, social sciences, sciences and medicine engagement, by actively seeking an external and international approach to all our activities. Challenge, in which all members of the Sussex community are prepared to explore creatively the status quo and alternatives, within the context of excellence and professionalism, and to seek to make positive change in society. Partnership, by developing sustained relationships that bring together complementary skills and resources to create mutual benefit and to deliver impact that cannot be achieved by either partner alone.

Professionalism, by upholding freedom of academic enquiry,

undertaking activities in a responsible manner using robust, transparent processes and maintaining professional standards in the conduct

Since our foundation in 1961, Sussex has valued – and encourages – a pioneering spirit. We’ve pushed for change, and demanded more, creating a better future for individuals and communities all over the world.

of all academic and support activities.

Equality, diversity and inclusion, by making appointments and developing entry routes to the University based on educational merit, and valuing the strengths derived from contributions to our mission by people from different backgrounds, traditions, cultures and perspectives. Service, in which members of the Sussex community seek to use their skills and talents to contribute to local, national and international communities and organisations. Our Sussex 2025 vision reimagines the pioneering spirit of the original purpose of our University but does so for new times and a new generation. Discover our vision at https://www.sussex. ac.uk/strategy/

and other types of financial support.

In pursuing our mission, we celebrate the values of:

T h e S u s s e x c a m p u s

T h e S u s s e x c a m p u s

Sussex has one of the most beautiful campus locations in Britain.

The University has developed a programme of investment to modernise and improve our campus so that we can provide the best facilities for our students, researchers, and academic and professional staff, as well as the local community. At the heart of our programme of building and regeneration work is a sensitively thought-through plan to enhance the unique setting of our campus within the South Downs, whilst preserving the character of the distinct architecture.

Our campus development programme includes new modern, affordable student accommodation, social and work spaces, academic and research buildings, and investment in sports and leisure facilities.

Take a virtual campus tour at www.sussex. ac.uk/aboutus/campus

Situated on the edge of the South Downs National Park and just 9 minutes from Brighton & Hove, the campus combines award-winning architecture with green open spaces. Designed by Sir Basil Spence, the buildings that make up the heart of the campus were given listed-building status in 1993. Falmer House is one of only two post-war educational buildings in the UK to be Grade I listed in recognition of its exceptional interest.

T h e r o l e

Unit:

Capital and Development

The Senior Project Manager (Contracts) will play a key role in developing relationships with Balfour Beatty and monitoring the performance of the Contract by all parties including the performance by the University of its obligations. The role will initially oversee the delivery of East Slope up to completion and be involved in preparing for commencement of and then will oversee delivery of West Slope. This is an important role within the University and with the combined contract value in excess of £300m these projects

Division:

Estates and Facilities Management

Grade:

8

Responsible to: Deputy Director of Estates (Capital and Development)

Responsible for: N/A

Purpose of the post:

are of two of the largest University Accommodation Projects in the UK.

In 2017 the University entered into a long-term partnership arrangement with Balfour Beatty to provide c2,000 new Student Residences on Campus know as East Slope Residences. Under the partnership Balfour Beatty will design, build, finance and operate the site for a period of 50 years post construction completion. Construction of these residences is well underway with the initial phases delivered. The final phase will be completed in December 2020. At Financial Close of East Slope a subsequent project was identified on the West side of campus capable of providing a further c2,000 Student Residences. The University intends for this project to be secured under a similar long term arrangement. It is envisaged that the West Slope Residences Project will reach financial close and be ready to commence construction contiguous with the completion of East Slope. This role is therefore a long term position for a Senior Project Manager (Contracts) to oversee the contract obligations of the University and to ensure that the University receives the requirements of the contract from its partner.

The University is therefore looking for an experienced Senior Project Manager (Contracts) to join its growing Estates and Facilities Management.

The role of Senior Project Manager (Contracts)

T h e r o l e

T h e r o l e

Principal responsibilities:

11. Receive and assess any application for claims, seeking advice as appropriate from the University’s advisors, advising on validity of same and making sound recommendations to the Project Sponsor and Project Board. 12. Monitoring that commissioning and inspections are being carried out by the Independent Tester (Atelia). 13. Ensuring University is appropriately represented at handover of buildings along with any University Stakeholders. 14. Establish and maintain, throughout the Contract, all Contract records including, but not limited to, contractual documentation, communications, and any performance tracking. 15. Throughout the Contract, identify issues and risks as soon as they arise and manage these, by suggesting solutions and strategies to address them. This includes ensuring Risk Registers are kept up to date. 16. Identifying defects and bringing them to the attention of the University. 17. Issue of monthly reports to the management board that should include the following: o Statement on H&S

18. To prepare and submit regular reports on progress against programmes, budgets and briefing objectives. 19. Act as “Secretary” to the Project Board designated to oversee the development of the project/(s), including the preparation of reports, agendas, minutes and presentations. 20. Any other duties as may be assigned from time to time by the Deputy Director of Estates (Capital and Development) or their nominee. 21. Work within the University’s standards and procedures. These duties are a guide to the work that the post holder will initially be required to undertake. They may be changed from time to time to meet changing circumstances and do not form part of the contract of employment.

1. Relationship Management: establishing, supporting and maintaining relationships, communication routes and systems throughout the life of the contract so that a sustainable partnership of trust and respect is maintained. 2. Administration of the contract: Ensuring obligations and responsibilities defined under the contract are met, ensuring, risks, payments under the contract, reporting and change are all managed effectively so that value for money and continuous improvement are achieved. 3. Ensuring that the University meet all of its contractual obligations under the Project Agreement (PA). 4. Within any delegation act as University Representative under the Project Agreement. 5. Documenting and accurately relaying the University instructions and clarifications. 6. Building and maintaining a virtual team, environment consisting of colleagues across the University (i.e. Finance, Housing, Facilities Management and Student Experience) and other external advisers such as legal and cost consultants etc. 7. Coordinating the review of information prepared by the contractor and tracking any comments on same ensuring actions are closed or responded too. 8. Considering items submitted by the contractor for ‘approval’, as required by the employer’s requirements and the Project Agreement. 9. Managing change control procedures, in conjunction with Finance, to robustly protect the University’s interests and ensure value for money is achieved in all areas. 10. Reviewing the progress of the works and preparing reports for the University Project Board.

o Report on Construction  Quality

 Programme – Including next phased occupation  Defects

o Interface issues

 Items previously identified and progress on same  New issues to be addressed  Possible future issues

o Stakeholder Engagement

 Meetings in past period and issues / actions to be addressed  Future engagement  Communications

o Budget reporting (with support from Finance)

Person Specification

Essential Desirable

Qualifications First degree (or equivalent experience) in a relevant construction or property related subject. x Skills Ability to establish and maintain excellent relationships with partner organi- sations and across a wide ranging set of stakeholders. X Excellent organizational and planning skills. X Excellent oral, written and interpersonal skills (including listening skills). X Proven ability to build and maintain credibility with Senior Executives, senior managers and external partner organisations. X Proven experience of successful negotiations in a highly commercialised environment. X Demonstrate diplomacy and be able to influence others to achieve common goals through management and persuasion. X Able to influence, build relationships and communicate effectively with senior managers. Evidence of ability to get a clear message across and facilitate a discussion on key contract matters. X Able to work with a high degree of personal initiative and to work. without the need for constant supervision. X Have excellent analytical skill and be able to interpret complex >Page 1 Page 2-3 Page 4-5 Page 6-7 Page 8-9 Page 10-11 Page 12-13 Page 14-15 Page 16-17 Page 18

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