April Employee Newsletter

April Employee Newsletter

Cold Spring Harbor Laboratory Employee Newsletter

April 2022 In This Issue

Page 2

Meet the CFO

Page 3-4

Immigration

Page 5

Meetings and Courses

Page 6

Benefits Team

Page 7

WiSE Updates

Page 8

Partners for the Future Eyeglass Donation

Page 9

Holiday Schedule

Page 10

Emergency Numbers Newsletter Information

1

Meet the CFO Please give a warm welcome to Scott Quehl, our new Chief Financial Officer. Starting as a Peace Corps Volunteer in Honduras, Scott quickly felt a calling towards making the world a better place. His focus on causes greater than himself was also attributed to motivation from his sister from a young age. With over 25 years of experience, Scott has served in a variety of roles, including Chief Financial Officer, Assistant Secretary for Administration under President Obama, and Principal Director, Strategy. In all of these positions, Scott identified the common thread of supporting mission-based organizations by providing them with better finance strategies. Scott cites Cold Spring Harbor Laboratory as a new phase of his life and expresses how excited he is to join the Lab. The more time he spends here and the more people he meets, the more energized he feels. As an enthusiastic painter, he also connects to the campus’s beautiful scenery. He has spent the last few weeks reading up on the history of Cold Spring Harbor Laboratory and is continually shocked by its impact to the scientific community. Outside of work, Scott is a proud father to his 19-year-old son, who aspires to be an opera singer. Scott also owns a 220-year-old farm in the Catskill Mountains that he says started as a “haunted house”. This farm is now a hub for artistic expression and fruitful harvests of apples and pears.

2

Immigration

One-Day COVID Test Required for All International Air Travelers All inbound international airline passengers ages 2 and older, regardless of citizenship or vaccination status, will be required to submit a negative COVID test taken within one day of travel to the United States in order to board their flight. Passengers who have recovered from COVID within 90 days are able to submit evidence of their recovery as an alternative to COVID testing. J-Visa Emergency Hotline The U.S. Department of State Office of Private Sector Exchange will email newly validated exchange visitors to remind them of the J-1 Visa Emergency Hotline (1-866- 283-9090) as well as other resources for assistance that are available to them. Please add [email protected] to your contacts. The emails from [email protected] contain legitimate and important communications from the Department and are not spam. Address Changes Temporary visa holders (including those in F, J, H, and TPS status) must report a change of address to USCIS within 10 days of moving. Those in F-1 or J-1 status should fulfill this requirement by reporting their new address to Victoria Panebianco within 10 days of the change. For other statuses, Form AR-11 may be filled out online. All employees and students should also update their address with the Lab via ESS.

3

Immigration (cont.)

Glacier Tax Prep (GTP) Software The Glacier Tax Prep (GTP) software is available for use. GTP is a web-based tax return preparation system designed exclusively for foreign students and scholars who are non- resident aliens to aid in preparing U.S. federal income tax forms, including forms 1040-NR, 8843, and W-7. If you do not have a Social Security Number and received non-employment income (such as a scholarship, grant, fellowship, or stipend), GTP will also generate Form W-7; this form is an application for an Individual Taxpayer Identification Number (ITIN), and is sent with your other federal tax forms. GTP is designed primarily for use by foreign students, post docs, and visiting scholars who are in F-1 or J-1 status. However, other individuals may also be able to use the program, depending on their individual circumstances. Foreign students and employees of CSHL do not have to pay a fee to access GTP to complete their U.S. federal tax return. If you wish to use GLACIER Tax Prep to complete your 2021 federal tax return, please contact Victoria Panebianco at [email protected] for your individual access code and instructions on how to access GTP .

4

Meeting and Courses After two years of virtual meetings attended by 30,000 researchers worldwide, we hope to again host in-person meetings starting in March. A full schedule of our 2022 meetings is available here. For meeting registration: - If you are submitting an abstract for a talk or poster : Register and submit your abstract by the due date listed on the meeting webpage. - If you are not submitting an abstract but planning to actively participate : Please register at least 2 weeks prior to the meeting. Registration fees are waived for CSHL scientists. Select “fees waived” as the payment method when registering. Note that we require all active participants planning to attend the meeting in-person to complete the COVID vaccination form after registering. CSHL scientists not actively participating in the meeting should use the live streaming service (Meetstream, available on our intranet site). Note that social events (wine and cheese parties, cocktail hours, etc.) will not be hosted until these can be held safely outdoors.

5

Benefits 2022 Walking Challenges

The 2022 walking challenge season has begun. We are in the midst of our first challenge out of four for 2022. All Cold Spring Harbor Laboratory benefits-eligible employees and graduate students are invited to join in one, two, three, or all four challenges. Each challenge is scheduled for six weeks, and by walking a minimum of 8,000 steps per day for each week, you will be entered into a raffle for weekly and end of challenge prizes. Lace up your sneakers with your colleagues and push yourself this year. Real Appeal Real Appeal is available at no cost to employees/graduate students and dependents 18 and older with a body mass index (BMI) of 23 or greater enrolled in a CSHL medical plan. Real Appeal is designed to help you build healthy habits across key areas such as nutrition, fitness, sleep and stress, to support weight loss. Visit cshl.realappeal.com to enroll in the program. Hinge Health Hinge Health is available at no cost to employees/graduate students and dependents 18 and older enrolled in a CSHL medical plan that are seeking to reduce pain and avoid surgery for musculoskeletal conditions relating to the back, knee, hip, shoulder or neck. Check your home mailbox for a postcard mailer that was sent the week of February 21 st . We encourage you to share the program information with your eligible dependents. Maternity Support Program If you are planning to start a family or are newly expecting a baby, and you or your spouse are covered by a CSHL medical plan, don’t forget to join the UHC maternity support program within the first trimester and complete the program. You will then be eligible to be reimbursed $325 ($250 for graduate students) towards your in-patient hospital co-payment. Expectant individuals can call 1.888.246.7389 to enroll in the program. To receive reimbursement, submit your hospital statement listing you paid your in-patient hospital co-payment within six months from the delivery date to Brian Ramsarran in the Benefits Office.

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WiSE (Women in Science and Engineering) WiSE News:

• On Thursday, April 7 th at noon WiSE will be hosting Dr. Akiko Iwasaki as a 2022-2023 McClintock Lecturer, a WiSE-sponsored Trainee Meet & Greet will follow her lecture • We’ve updated our Women in Biology Speaker List Website! This >Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10

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