Host Planning Guide for Flipping Book 8-10-21

Host Planning Guide for Flipping Book 8-10-21

August 2021

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Draft First Letter to Potential Kansas Contributors

August 13, 2021

Address Address Address Address

Dear :

Next summer, Kansas will host the 76 th Annual Meeting of the Midwestern Legislative Conference (MLC) of The Council of State Governments. We look forward to bringing this special event to Wichita on July 10-13, 2022, and we invite you to participate in what promises to be an outstanding conference. We also hope you will join us – and all of our colleagues in the Kansas Legislature – in welcoming lawmakers from 11 states and four Canadian provinces to the MLC Annual Meeting next year. The MLC Annual Meeting brings together hundreds of lawmakers and guests to discuss a wide variety of issues important to our region. It features guest presentations from leading thinkers and policy experts in fields ranging from agriculture, education and economic development to criminal justice, health and fiscal affairs. The conference also includes evening social events for all attendees, as well as a full lineup of activities for spouses, children, and guests, all highlighting some of the area’s finest attractions , including Botanica, The Wichita Gardens and the Sedgwick County Zoo. Additional details, including a preliminary program, registration materials, and information on keynote speakers, session topics and social events will be sent to you early next spring. To produce an event like this, the MLC needs your assistance, and I hope we can count on your support. At this time, we respectfully ask and encourage you to set aside funds in your budget to support the 2022 MLC Annual Meeting . Then, in the months to come, we will contact you again, at which time we will ask you to make a formal pledge of support for this event. Since registration fees cover only a portion of the costs of this conference, we rely on the generous support of sponsors like you to help us provide the kind of high-quality programming that our members and guests have come to expect from the MLC. In addition to a range of donor benefits reflecting contribution levels, all MLC sponsors are acknowledged in several ways throughout the year and on site during the conference. We will also honor all of our contributors during a special reception that will be held in Wichita during the Annual Meeting. A contribution reply form containing additional details about sponsorship levels and benefits is enclosed with this letter for your reference and use. Please note that early sponsors (those from whom we receive contributions or pledges prior to February 11, 2022 ) will also be acknowledged in the registration brochure that will be sent to all legislators and other potential attendees across the region next spring. The MLC Annual Meeting rotates into Kansas only once every dozen years, so next year’s conference provides us with a rare opportunity to showcase the best that Kansas has to offer to neighbors from across the Midwest. A strong public-private partnership is critical to the success of this event, so we appreciate your consideration of this request. We hope you will join us next summer in Wichita!

Sincerely,

Sen. Carolyn McGinn, Kansas 2022 Chair Midwestern Legislative Conference + 4 legislative leaders

Enclosure

KANSAS PARTNERSHIP OPPORTUNITIES 76th Annual Meeting | Midwestern Legislative Conference | Wichita, KS | July 10-13, 2022

LEVELS & BENEFITS All contribution levels receive conference program recognition and acknowledgement in the MLC newsletter Stateline Midwest.

BRONZE CONTRIBUTOR $3,500 • Recognition in the registration brochure for early sponsors* • One complimentary registration to attend the meeting • One invitation to a special reception with the MLC Executive Committee and Kansas Host Committee during the meeting GOLD CONTRIBUTOR $10,000 • Recognition in the registration brochure for early sponsors* • Three complimentary registrations to attend the meeting • Three invitations to a special reception with the MLC Executive Committee and Kansas Host Committee during the meeting DIAMOND CONTRIBUTOR $35,000 • Recognition, including logo, in the registration brochure for early sponsors* • Special signage with logo at MLC Annual Meeting • Six complimentary registrations to attend the meeting • Six invitations to a special reception with the MLC Executive Committee and Kansas Host Committee during the meeting • Acknowledgement (with logo) in the MLC newsletter Stateline Midwest

PLATINUM CONTRIBUTOR $20,000 • Recognition in the registration brochure for early sponsors* • Four complimentary registrations to attend the meeting • Four invitations to a special reception with the MLC Executive Committee and Kansas Host Committee during the meeting

SILVER CONTRIBUTOR $5,000 • Recognition in the registration brochure for early sponsors* • Two complimentary registrations to attend the meeting • Two invitations to a special reception with the MLC Executive Committee and Kansas Host Committee during the meeting HOST STATE FRIEND $2,000 • Recognition in the registration brochure for early sponsors* • One discounted registration to attend the meeting • One invitation to a special reception with the MLC Executive Committee and Kansas Host Committee during the meeting

* The brochure will include any companies or organizations that have contributed or pledged their support by February 11, 2022.

Name:

Title:

Company/Organization:

Address:

City:

State:

Zip:

Telephone:

E-mail:

Contribution amount: $

Check enclosed

Send me an invoice

Make checks payable to the “Midwestern Legislative Conference.” Credit card payments not accepted. Federal Identification Number: 36-6000 818

Please return the completed form to: Ms. Ilene K. Grossman | Assistant Director | Midwestern Legislative Conference 701 East 22nd Street, Suite 110 | Lombard, IL 60148-5095 | phone: 630.925.1922 | fax: 630.925.1930 | email: [email protected]

Tax Deductibility of Contributions: All contributions above the fair value of the complimentary registrations received are tax deductible as permitted by law. The Midwestern Legislative Conference will provide a statement of the deductible value to all contributors.

If you plan to attend the meeting, you must complete a separate registration form to attend the meeting. The registration form will available at csgmidwest.org .

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2021 Preliminary MLC Budget

Business Program General

Code

Budgeted Actual

Speaker Honoraria

72020

$85,000.00

Speaker Travel Expenses

74010

$30,180.00

MLC Staff Salaries and Benefits

60000

$35,000.00

MLC Staff Travel & Expenses

74000

$29,400.00

Postage/express/shipping

62010

$3,400.00

Logistics Consultant

72000

$12,500.00

Internet Access/Office Phones and Furniture

62110

$1,500.00

Meeting App

68230

$3,000.00

Equipment Rental -- computers and printers

66010

$3,500.00

Printing Graphics

78030

$500.00

Stateline promotional inserts/bookmarks

78050

$1,000.00

Meeting Announcements

78050

$7,000.00

Business Programs

78050

$3,100.00

Signage

78050

$500.00

Badges

78050

$100.00

Onsite Printing

78050

$1,000.00

Hotel Charges Civic Center

68230

$4,500.00

14 Committee Meeting Breaks/11 meals

68230

$8,000.00

CSG/Host State Breaks/meals

68230

$3,500.00

3 Buffet Breakfasts

68230

$25,500.00

2 Lunches

68230

$21,500.00

6 Plenary Session Breaks

68230

$4,600.00

Photographer

68230

$3,000.00

Audio/Visual/pipe and drape

68230

$36,500.00

Subtotal Business Program

$323,780.00

Social Activities

Sunday Reception - Reptile Gardens

68230

$40,000.00

Newcomers' Reception

68230

$2,500.00

Sponsors' reception

68230

$2,900.00

Monday Family Night - Crazy Horse/Mt. Rushmore

68230

$39,354.00

BILLD reception

68230

$2,900.00

Tuesday State Dinner

68230

$46,500.00

Entertainment (if not in event budgets)

68230

Transportation

68230

$32,000.00

Monday daytime - Journey/ Pres Statues

68230

$8,265.50

Tuesday daytime - Custer State Park

68230

$18,993.60

Evening Youth events (Sunday & Tuesday)

68230

$4,000.00

Subtotal Social Program

$197,413.10

Miscellaneous

Host gift

62440

$5,000.00

VIP Gifts (Executive/Incentive Giveaways/Innovations)

62440

$1,500.00

Credit Card Merchant fees

62340

$5,500.00

Miscellaneous

62320

$1,000.00

Volunteer/Host State Expenses

68230

$24,854.00

Subtotal Miscellaneous

$37,854.00

$559,047.10

0.00

Total

MLC Attendance & Expenditures

Registrants Spouses/ Youth Total

Total

Guests

Attendance Expenditures

2021 Rapid City, South Dakota

422

108

61

591

*$473,000

2020 Detroit, Michigan – Canceled

2019 Chicago, Illinois

459

67

40

566

$650,444

2018 Winnipeg, Manitoba

295

61

35

391

$412,000

2017 Des Moines, Iowa

395

50

24

469

$408,599

2016 Milwaukee, Wisconsin

366

61

34

461

$430,000

2015 Bismarck, North Dakota

432

54

49

535

$548,280

2014 Omaha, Nebraska

395

61

32

488

$441,511

2013 St. Paul, Minnesota

517

85

37

639

$545,911

2012 Cleveland, Ohio

401

54

41

496

$444,861

2011 Indianapolis, Indiana

458

63

31

552

$425,700

2010 Toronto, Ontario

343

111

41

495

$603,194

2009 Overland Park, Kansas

510

104

41

655

$445,398

2008 Rapid City, South Dakota

517

198

146

861

$463,681

2007 Traverse City, Michigan

542

150

66

758

$474,267

2006 Chicago, Illinois

531

160

84

775

$542,450

2005 Regina, Saskatchewan

406

134

55

595

$356,763

2004 Des Moines, Iowa

459

79

44

582

$276,920

2003 Milwaukee, Wisconsin

473

87

33

593

$292,693

*Estimated

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