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Microsoft Teams Learning Sessions- Reference Guidebook
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MICROSOFT TEAMS LEARNING SESSIONS Reference Guide
Microsoft Teams Training
Session 1-Basic Functions
Manage your profile • Add a photo •
Change your availability status
Configuration Settings •
Set app to run in background so you don’t miss any important messages Manage who can reach out when status is DND Manage how and when you receive notifications
•
•
Joining a call ✓ Be sure to mute yourself before joining to avoid
disrupting others presenting.
2
Microsoft Teams Training Session 1-Basic Functio s Microsoft Teams Training
Sharing your screen • Choose ‘Desktop’
option to seamlessly switch back and forth between windows. Select ‘include system audio’ for others to hear sound playing when presenting.
Presenting in PowerPoint •
Always remember to maximize full screen by clicking on ‘Slideshow’ then ‘From Beginning’ or ‘From Current Slide’.
• Hold Ctrl and click + /- to zoom in and out of screen. Hold down mouse and move around zoomed area
3
Microsoft Teams Training Microsoft Teams Training Session 1-Basic Functio s
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More Action • Show
background effects
Wave your hand • Let presenter
know you would like to speak
Invite someone • Instantly
invite people to join a call
Chatbox Features •
Format your message
Share files
• • •
Send Emojis/ GIFs
Use @mention to get attention of others
More Options •
Translate message with ‘immersive reader’
4
Microsoft Teams Training Microsoft Teams Training Session 1-Basic Functio s
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Manage Meeting Options • Who can bypass lobby • Turn on/off announcement of joiners • Who can present
Recording calls •
Anyone in organization can record a call
If someone starts recording you will be notified
•
If call is recorded by host, the recording will be posted in chatbox after call ends. All your recordings are uploaded to https://web.microsoftstrea m.com/ where you can edit videos and access linked to share with others.
•
•
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Microsoft Teams Training Microsoft Teams Training Session 2- Facilitator Tips
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Manage Participant Features •
Restrict attendees from being able to unmute mic
Download attendee list (excel) *must download before meeting concludes
•
More Options Features!
Turn on live captions •
Ask attendees to turn on live captions to view speakers' subtitles on bottom of screen
Together Mode •
Get everyone virtually in one room
Minimum 9 attendees required
•
• Can view up to 49 attendee webcams in one space
Meeting Notes •
Take notes live during meeting
Notes will be accessible to all attendees in chat box after
•
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Microsoft Teams Training Microsoft Teams Training Session 2- Facilitator Tips
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Raising Hands •
When attendees raise hand their names will appear in sequence of who raised their hand first
As a facilitator, be sure to address questions in order
•
Participant Spotlight • Turn spotlight on a selected
participant to view only their webcam in full screen
Transcript on Videos • Turn on caption and transcripts for your call recordings
Use the search bar in the transcript section to go to a specific part of the video recording
•
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Microsoft Teams Training Microsoft Teams Training Session 3- Useful Functio s
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Toggle Video ON/OFF • Ctrl + shift + O
Toggle Mic Mute • Ctrl + shift + M
Toggle Between Windows Windows button + tab
•
Change Language Setting •
Over 50 languages to choose from View Teams platform in your selected language Instantly translate your chat box message to you default language selection
•
•
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Microsoft Teams Training Microsoft Teams Training Session 3-Group and Tea s Man gement
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Managing Your Chat box • Pin a chat so that it is always viewable
Mute a chat so you don’t get pop up notifications Leave a chat that you no longer need to be a part of
•
•
Create a Teams Group Chat • Instantly call everyone in your group when you need to meet
Share Files amongst your group
•
Have group discussions
•
*Create a Teams group for colleagues in the organization that you frequently collaborate with daily or a group of colleagues you commonly send out communication to!
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Microsoft Teams Training Microsoft Teams Training Session 3-Group and Tea s Man gement
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Teams and Channels •
A ‘team’ is a collection of people, conversations, files and tools- all in one place
A ‘channel’ is a discussion in a team, dedicated to a department, project or topic. Once you set up your ‘Team’, share work files, create polls have discussions and more! Set up channels for breakout rooms during virtual learning sessions
•
•
•
Click + by the tab at the top of the channel to integrate apps into your ‘Team’
•
Create ‘Tags’ within your Team to notify a group of
•
people by using the @mentioning tags
*Your hotel IT can set up a ‘Team’ for you through the Microsoft Team admin center
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MICROSOFT TEAMS LEARNING SESSIONS Reference Guide