CCAC RPF 3129 - Inspection and Testing of Fire Protection S…

REQUEST FOR PROPOSAL 3129 INSPECTION AND TESTING OF FIRE PROTECTION SYSTEMS Prepared by Community College of Allegheny County Purchasing Department – Office of College Services 800 Allegheny Avenue Pittsburgh, Pennsylvania 15233

ALL QUESTIONS REGARDING THIS RFP SHOULD BE SUBMITTED VIA EMAIL TO [email protected].

RESPONSES TO THIS RFP MUST BE SUBMITTED VIA EMAIL TO MIKE CVETIC AT [email protected] NO LATER THAN:

Thursday, February 24, 2022 at 2:00 p.m.

REQUEST FOR PROPOSAL 3129 INSPECTION AND TESTING OF FIRE PROTECTION SYSTEMS AND RELATED CONTROLS - COLLEGE WIDE SITE VISITATIONS WILL BE HELD FEBRUARY 16, 17 AND 18. SEE DATES AND STARTING TIMES FOR EACH SITE BELOW (MASKS REQUIRED) Drawings for most locations that identify items and devices are available. The absence of drawings or specific items/devices from the drawings shall not release the contractor from the responsibility for inspecting and testing college-wide locations as shown on the pricing pages and within the specifications.

Office of College Services - Wednesday, February 16, 2022 @ 9:00 a.m. 800 Allegheny Avenue

Meet in Lobby (Park in lot across from Wendy’s)

Pittsburgh, PA 15233

Center for Faculty Innovation – Under Construction 915 Ridge Avenue Pittsburgh, PA 15212

Allegheny Campus - Wednesday, February 16, 2022 – Meet at Security Office in 808 Ridge Avenue PhysEd Building (Ridge at Legacy Way) Pittsburgh, PA 15212

Homewood-Brushton Center - Wednesday, February 16, 2022 701 N. Homewood Avenue Pittsburgh, PA 15208

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North Campus - Thursday, February 17, 2022 at 9:00 a.m. – Meet at 8701 Perry Highway

Security Office Inside Main Entrance.

Pittsburgh, PA 15237

West Hills Center - Thursday, February 17, 2022 1000 McKee Road Oakdale, PA 15071

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Boyce Campus – Friday, February 18, 2022 at 9:00 a.m. – Meet at 595 Beatty Road

Security Office inside Main Entrance.

Monroeville, PA 15146

South Campus - Friday, February 18, 2022 at 11:00 p.m. - Meet at Security 1750 Clairton Road Inside Main Entrance (around right side of complex) West Mifflin, PA 15122

RFP 3129 INSPECTION AND TESTING OF FIRE PROTECTION SYSTEMS AND RELATED CONTROLS - COLLEGE WIDE

SECTION ONE – GENERAL REQUIREMENTS

I.

SCOPE

The scope of work is to include comprehensive inspection and testing of the fire protection systems and related controls identified within the specifications - once in the fall and once in the spring. Any required repairs, modifications, or programming shall be quoted on separately by the awarded vendor, using the time and material rates quoted within the RFP. CCAC shall have the right to accept or reject any quotation to perform the repairs, modifications, or programming (and if rejected have the work performed by a third party as deemed to be in the best interest of the college).

A. Contractor shall follow manufacturers’, NFPA and IBC guidelines for inspection and preventative maintenance service.

B. Equipment to be covered shall include pull stations, horns and strobes, duct detectors, heat sensors, smoke detectors, electromagnetic fire doors and control panels, and any other related fire systems equipment.

C. All work shall comply with applicable code and regulation having jurisdiction.

II.

CONTRACT TERM

A. The term of this agreement shall be for a period of approximately one (1) year through December 31, 2022. CCAC shall have the right to extend the agreement beyond the first year with option years noted at 2% increase per year on prices proposed.

B. The college reserves the right to extend the term of the contract for three additional one-year periods as follows:

1. First option term beginning January 1, 2023 through December 31, 2023 2. Second option term beginning January 1, 2024 through December 31, 2024 3. Third option term beginning January 1, 2025 through December 31, 2025 4. Additionally, a further six-month extension may be exercised by the college beyond the December 31, 2025 expiration in accordance with all contract terms and conditions, at the third option year prices, in the event time is needed to put a replacement contract into effect.

C. The college shall have the right to terminate this contract at any time upon thirty (30) days written notice for any reason.

D. The college reserves the right to have a qualified third party verify the operational conditions of any system or to correct same if contractor fails or cannot do so.

E. The awarded contractor will be required to submit to the College a comprehensive schedule for each College site which details the services to be executed on each device and a proposed schedule which is to indicate which devices are to be inspected/serviced and at what time. The College will either approve the submitted schedule and procedures or direct the contractor to revise or re-submit the schedule and procedures. These procedures are to list all the tasks necessary to properly inspect or service each device, the required tools and or supplies, and an approximate length of time to service each device. Once the submittals are approved by the College and returned to the successful contractor for activation and a contract entered into with the awardee, they will be loaded into the College's CMMS >Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Page 13 Page 14 Page 15 Page 16 Page 17 Page 18 Page 19 Page 20-21 Page 22 Page 23 Page 24 Page 25 Page 26

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