Data Loading...
Events Checklist
152 Downloads
149.6 KB
Twitter Facebook LinkedIn Copy link
RECOMMEND FLIP-BOOKS
Discussion Checklist
powerofparents for more facts about underage drinking. Know the actual >Page 1 Page 2 Page 3 Page 4
Brexit checklist
Brexit checklist INSIGHT INTO ACTION BREXIT CHECKLIST YOUR BREXIT CHECKLIST How to prepare for the e
Winterization Checklist
XQdbXM (website is case sensitive). If equipment cannot be drained, contact APi National Service Gro
2021 EFP Checklist SaaS
ee624351(v=office.15) Server Connections Epicor ERP (E10, E11) - REST Connect EFP supports all Epico
Select One Mortgage Checklist
or closing costs are not accepted. EMPLOYMENT STATUS. Any change in employer or employment status mu
LinkedIn Optimization Checklist
video to multiple channels including: Yes, the rumors are true. Who Ya Know & CSN are the largest an
2021 EFP Checklist OnPremise
2021 EFP Checklist OnPremise Technical Requirements Checklist On-Premise Step 1. Pre-requisites It i
Upcoming Events
Upcoming Events Albany Country Club U PCOMING E VENTS Upcoming Events W OMEN ’ S B OOK C LUB Thursda
CHECKLIST Events
Produced by the Faculty Marketing Team · [email protected]
CHECKLIST Please run through this list with the marketing team before booking anything: Name of event: Type of event: In person / hybrid / online (conference, seminar, lecture etc.) Date: (Please confirm no clashes with existing event bookings) Times: Venue: Capacity: Expected number of attendees: Target audience: (students/staff/internal/external?) VIPs/Speakers:
Budget: (including code) Ticket cost: (if applicable)
CHECKLIST
DETAILS
EVENT REQUIREMENTS MARKETING Eventbrite Event graphics University event calendar Faculty calendar School digital screens Social media posts (inc # if applicable)
= DONE
Promote to students / externally (if applicable) Photos (media release forms will be required) Faculty staff email (if applicable) Schedule/programme (digital) FOR SPEAKERS Presentations being used? (Send in advance) Checks / Security needs / etc
CHECKLIST
DETAILS
EVENT REQUIREMENTS FOR DELEGATES Name badges Joining instructions VENUE (if in person) Room booking AV equipment (microphones / hybrid functionality, etc) Reception desk (and staff to run it) Signage Room layout Catering (numbers, dietary requirements, times)
= DONE
ADDITIONAL INFO CATERING REQUIREMENTS: Catering should be booked 3 weeks before an event. If contracted through event services DDR, this will be longer.
AV EQUIPMENT: AV support and equipment can be requested by emailing [email protected]
PARKING: Parking is often limited but spaces are available in the pay and display visitor’s car parks on Singleton Campus and Bay Campus. Costs apply. Cash only. Spaces can be reserved by emailing [email protected]
PORTERS: To set up a room for an event, create a works order with Estates helpdesk. Log into: https://quemis.swan.ac.uk/helpdesk/users/login.asp.
SECURITY: Security can be used for VIPs. This would need to be organised with security in advance. Security will also need to be informed if an event is out of hours so that access can be allowed to relevant buildings/rooms. EXTERNAL SPEAKERS: In line with the university’s Prevent Policy | External Speaker Protocol, please ensure that due diligence checks are carried out and confirmed by the organiser. Any concerns must be raised immediately with the Head of School. RISK ASSESSMENT: It is best practice to risk assess your event before it takes place. Current risk assessment form here: https://conferencesandevents.swansea.ac.uk/plan/organiser- toolkit/
CLEARING UP AFTER AN EVENT: You, as the event organiser, are responsible for clearing up after your event.