Exhibitor Welcome Pack 23rd October 2019

Exhibitor Welcome Pack 23rd October 2019

Exhibitor Welcome Pack 23rd October 2019, Ashton Gate Stadium

Welcome

You are now officially part of the biggest free B2B expo and networking event in the South West of England.

We want your event to be safe , smooth and successful .

To help us make it another superb show, this ‘must read’ document should be reviewed by the whole team. We will also be in touch approx 6 weeks before the event with an online form to complete regarding furniture, electricity and parking requirements etc. Look on the last page for the Exhibitor Toolkit which has banners and more to help you promote your attendence.

Please note the new access times for this event are:

• 07.00 to 17.00 (for exhibitors)

• 09.30 to 15.30 (for delegates)

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We are Always Promoting & Improving:

• Attracting even more delegates • A fleet of free-to-ride First Bus shuttles from varied locations including Bristol City Centre and Temple Meads Station • A new design for the South Stand Concourse • Keynotes and Workshops: centrally located in the venue with a range of great names such as Google • A large, free official Delegate car park available close to the venue with frequent shuttles from First Bus​

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The Practicalities: Part 1 There will be free WiFi throughout the Stadium. There is an option to order electric/hire furniture in our online booking form as well as get insurance cover. Your stand will be either against a wall or back-to-back with another exhibition stand. Your stand should be free-standing as fixing to the walls is prohibited . 1m wide x 2m – Mini Stand i.e. 1m (for delegates to walk past) x 2m (to stand within) 3m wide x 2m – Single Stand i.e. 3m (for delegates to walk past) x 2m (to stand within) 6m wide x 2m – Double Stand i.e. 6m (for delegates to walk past) x 2m (to stand within) This is your unique exhibition space. You may choose to implement exciting methods to engage delegates with your business and stand out from the crowd.

Remember, whatever you choose to do in your stand space, the end goal should encourage high quality interaction with delegates

*Please note: the ‘pop up’ stand is for illustrative purposes and is not included in your stand space. The furniture is optional

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The Practicalities: Part 2

Remember, whatever you choose to do in your stand space, the end goal should encourage high quality interaction with delegates.

We want you to do brilliantly - your success is our success

Your Stand’s Backdrop is Critical If you do not have your own backdrop to your stand space, those visiting your company stand will most likely be viewing the electrical cabling, the back of another company’s stand or a blank white wall! Be certain to plan your backdrop today as these first impressions count! - 1 metre wide Pull Ups (roller banners) which you can position together as can be seen in the top right image - A Pop Up which is a curved frame transported in a wheeled case which has a multifunction use as a table for the stand, which can be seen in the lower right image​. Your two best options are:

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The Practicalities: Part 3

Furniture You Can Hire From Us

Poseur Table - 600mm topped aluminium Poseur Table. Height - 1050mm - £30 Linen for Poseur Table- £12 Stool for Poseur Table - 600mm topped aluminium Poseur Table.Height - 1050mm - £13

Trestle Table - 4’ x 2’ / 122cm x 61cm Height; 76cm / 30 inches £30 Linen for Trestle Table - £12

Chair for Trestle Table- £10

Prices are ex vat. Items are ordered via your online form sent to you approx. 6 weeks prior to the event.

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Creating Your Stand

There are many great businesses that can help make your exhibition space look spectacular, some of whom are valued exhibitors of ours. Below are partners and businesses who we work closely with and highly recommend.

Display and Graphics Our Graphics Partner, N3, will be delighted to give you quotes and talk through options for creating your stand. Make sure you mention to Nigel and his team that you are a Business Showcase Exhibitor to receive 20% discount off normal rates, free 1st hour artwork/design and free deliver-to-stand at BSSW and assistance in installation.

Audio Visual Production People are proud to be the official AV Partner for Business Showcase South West. Their offer will be free delivery/collection and 20% discount off any hire booked in advance of the event.

Printing Doveton Press is our official printing partner. They have a special offer for Exhibitors for this Business Showcase: great for your stand or whatever your printing needs. Please click HERE to see their special printing offers for this event.

You’ll need to quote ‘Business Showcase’ to get the discount.

0117 965 5566 n3display.co.uk

0333 121 5123 productionpeople.org

0117 966 0788 dovetonpress.co.uk

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3.30pm-4.15pm

Exhibitor/VIP Drinks Event

We will be holding a Exhibitor/VIP drinks event from 3.30pm until 4.15pm. We invite you to join us in the VIP Lounge above The Sports Bar for relaxed networking amongst a very special group of individuals – you, the exhibitors!

The Award for Best Expo Stand is also announced and presented here.

Please Note: those who’ve booked a Mini Stand will need to order tickets beforehand. Tickets are ordered via the online form sent to you approx. 6 weeks prior to the event. Those who have Mini Stands can book and pay for their place using this link online here: https://exhibitor-drinks- october2019.eventbrite.co.uk

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Book an Advert This brochure is seen as the ‘go-to’ resource for delegates at the event. It’s a great way to gain extra exposure. A limited number of adverts will appear in our printed brochures which are given out to every delegate who attends and is also sent via email to thousands of our subscribers online . £249/ 369 Ex VAT

Full Page Ad *landscape orientation* Height 135mm, Width 195mm £369.00 Half Page Ad *portrait orientation* Height 135mm, Width 95mm £249.00

To book an advert please email or call us on 01275 390455.

Please submit all artwork in PDF or JPG format at 300 DPI at the exact size, with no bleed or crop marks. Please don’t add your stand number in the artwork: we do this for you.

Exhibitor Drinks

Please submit artwork to [email protected]

N.B DEADLINE FOR OCTOBER’S EVENT: 27th Sept 2019

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Breakfast Networking This hugely popular event is a great way to start the day as you mean to go on; networking with like-minded individuals and with a hearty breakfast to fuel you for the day ahead.

This October’s breakfast event is taking place in the VIP Lounge above The Sports Bar at The Stadium.

It is a guaranteed sell out. Tickets are ordered via your online form sent to you approx. 6 weeks prior to the event or via this link online here: https://bsswbreakfast.eventbrite.co.uk

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Photos of BSSW Breakfast Networking by The Post

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EVENT LOGISTICS AND PROMOTION

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Event Information and Logistics 1 Venue Ashton Gate Stadium, Ashton Road, Bristol, BS3 2EJ

Tuesday 22nd October: Set-Up Day • We strongly encourage exhibitors (especially those with larger stands) to set up the day before the event • You can enter the venue only between 14:15–19:00. There is no access allowed before 14:15 • Exhibitors can park temporarily to unload close to the venue entrance (via Winterstoke Road) • The venue is locked overnight but there is no security guard on the night of 22nd October so please remove any valuable items from your stand. Wednesday 23rd October: Event Day • Entry from 07:00. Exhibitor Hosts will be on hand to help you find your stand location and guide you to the check- in desk for your red lanyards. ALL exhibitors MUST have finished setting up their stand by 09:00 • Cafes will be open for exhibitors to enjoy breakfast and refreshments before doors open to the public at 9:30 • If you are attending our breakfast networking event (pre-bookable) please ensure your stand is set up beforehand. • Please don’t dismantle your stand until 15.30. All stands and equipment must be cleared from the venue by 17.00 • Please ensure all packaging materials are removed from your stand area and loaded back into vehicles as there is no storage available at the venue.

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Event Information and Logistics 2

Wednesday 23rd October: Event Day Parking at The Stadium is by PRE-PAYMENT ONLY

• Exhibitors can pre-order a parking space at the Stadium itself for £25 ex vat. Please bring ID with you on the day. Parking is ordered via the online form sent to you approx. 6 weeks prior to the event.

• For all other exhibitors, free car parking is available at BSSW’s dedicated official car park at Church Lodge @ Ashton Court (entrance is just before the Ashton Pub on Ashton Rd, BS41 9LX). Frequent shuttle buses will take you straight to the stadium.

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Exhibitor Passes + Toolkit

Remember – tweet that you are attending the Showcase!

Exhibitor Pass Please register every member of staff who will be working on your stand at the event as an ‘exhibitor’. This will mean they get the appropriate red ‘exhibitor’ lanyard and have access to

all areas. Book you and your colleagues today : https://exhibitor-october19.eventbrite.co.uk

Delegate Tickets Please encourage contacts to attend the exhibition for free as a delegate. Registration is quick and easy online, this will mean fast track entry and registration at the event:

https://delegates-october.eventbrite.co.uk

Promotional Tools for You Please encourage customers and prospects to visit your stand by using the Exhibitor Toolkit which is being added to each week and features email signature banners and more: https://www.dropbox.com/s/wwv7irm7y0s3aiw/exhibitor. gif?dl=0

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https://www.linkedin.com/ groups/6518878

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