Malvern College - Estates Director

Malvern College - Estates Director

BRIEF FOR THE POSITION OF Estates Director

www.malverncollege.org.uk

BRIEF FOR THE POSITION OF Estates Director

Welcome Thank you very much indeed for your interest in the position of Estates Director at Malvern College. This is an exciting opportunity to join a forward-looking team early in a new chapter for the Malvern College Family of Schools (MCFS), building on an inspiring 157- year history. In the last twenty years, our family has grown from 600 pupils in a single school to over 4,400 pupils in nine schools around the world. With a new executive team in place (the Headmaster from April 2019, the COO from April 2021, and the Prep School Heads from September 2020 and 2022 respectively), the senior leadership team are now setting a course for the next decade, driven by our central, pupil - driven purpose to ‘Transform their World’. We are looking to appoint to the role of Estates Director, who will be responsible for the leadership and management of our estates.

This is a chance to be part of a high calibre team in a culture that emphasises the development of people. If this role is an opportunity that excites you, and you believe that you have the necessary skills, experience and attributes, then we would be delighted to receive your application.

Rob Breare Chief Operating Officer

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BRIEF FOR THE POSITION OF Estates Director

The Estates Director will take a pivotal role in planning and guiding infrastructure development and services for the family of schools. The successful candidate will be an individual of proven leadership ability, a strategic thinker and will possess strong networking, influencing and relationship management skills. You will have a proven track record of leading, motivating and significant experience of developing and implementing estates strategic plans at a senior level. The role is challenging and rewarding in equal measure, encompassing a range of stakeholders across multiple entities and sites

Malvern College is a leading independent co-educational day and boarding school for 660 pupils aged 13-18 years. A significant proportion of pupils join from the College’s two affiliated prep schools: The Downs Malvern and Abberley Hall, educating 400 boys and girls from 2-13. Situated on the slopes of the Malvern Hills, and in North Worcestershire, the three beautiful campuses, set in 300 acres of stunning grounds, provide a wonderful environment within which to learn and work. The Malvern brand is globally strong with sister schools in Qingdao, Chengdu, New Cairo, Switzerland and Hong Kong. In total, more than 4,400 pupils experience a transformational Malvern College education around the world. The Malvern College Family of Schools also includes thriving enterprise and guardianship companies, in addition to a well-established fundraising and alumni relations society. Malvern College is looking to appoint an exceptional Estates Director to provide leadership of the estates departments across the Malvern College Family of Schools, with responsibility for estates, grounds, health and safety, security and central services.

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4

9

Family

Countries

Schools

4,400

1 1,630

Pupils

Staff

Society

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BRIEF FOR THE POSITION OF Estates Director

Job description Job Title Estates Director Responsible to Chief Operating Officer

Main Deliverables: 1. To provide strategic leadership: planning and guiding infrastructure development and services.

2. To provide effective and efficient management of grounds and facilities, including maintenance, health & safety, security and client centred services.

Responsible for Facilities Management

Grounds

3. To manage refurbishment, expansion, and other building projects in terms of bidding, developing, procuring, and implementing building projects.

Health & Safety

Transport

Maintenance

Project Management

Sustainability & Energy

Malvern College Family of Schools (MCFS)

The Downs Malvern

Abberley Hall Limited

Malvernian Society

Malvern College

MC Enterprises Ltd

MC International Ltd

College Guardians Ltd

Abberley Hall Enterprises

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BRIEF FOR THE POSITION OF Estates Director

Areas of Responsibility - including but not limited to: Strategic Management:

defining appropriate service level agreements and performance monitoring. » Build strong inter-departmental relationships, across both operations and academic/pastoral teams, to enhance and facilitate the stakeholder experience. » Management of the Transport Coordinator to ensure the timely, safe and cost-effective operations of the MCFS vehicle fleet, and ‘customer service’ excellence for pupils, parents and staff. » Setting standards, processes and procedures to effectively maintain statutory compliance across MCFS. » Ensure practice and procedures meet MCFS requirements for business continuity and that robust processes are in place for disaster recovery within the remit of the role. » Prepare and manage the Estates, Security and CAPEX budgets. » Act as professional mentor to MCFS Estates staff including training, development and guidance.

» The development and implementation of the estates and facilities masterplan across MCFS, looking forward across a minimum 10-year time horizon. » To develop a long-term vision and supporting action plan to reach a goal of Net-Zero Carbon by 2050. » Participate in and contribute to the Operations Management Team of MCFS. » Manageand provide the strategic and technical lead on all aspects of the property portfolio, ensuring that MCFS complies with all legislation and the ISI’s regulations. » To keep up to date with ISI, legal and statutory developments as they pertain to estates and facilities management and building projects. » Proactive engagement and management of professional contractor services » Act as a consultant to the Malvern College International franchise partners, for both existing and new build international schools. » Assisting with any MCFS mergers and acquisitions and associated due-diligence. » Estates Management » Best practice management of the Estate and Facilities functions including supplier and financial performance, project delivery and customer satisfaction through monthly and annual KPI reports. » Completion of annual maintenance inspections and condition surveys for each UK school.

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BRIEF FOR THE POSITION OF Estates Director

Areas of Responsibility Health & Safety and Security:

» Develop and implement proactive security policies and procedures. Building Projects: » Prepare business cases and feasibility studies for SMT approval. » Tender, award and manage major project contracts to deliver the estates masterplans. » Manage and monitor procurement to ensure the best value for money (quality and cost). » Act as client representative , alongside the Project Manager, on major capital estates projects, delivering to time, budget and required standards. Safeguarding Responsibilities » To promote and safeguard the welfare of children and young persons with whom you come into contact. » To report any safeguarding concerns, including low level concerns, to the Designated Safeguarding Lead or their Deputy in a timely manner. This post involves minimal contact with children and the post holder will not be responsible for children. The post holder will be considered to be in regulated activity.

» Lead and develop MCFS Health & Safety culture, acting as senior responsible person, therein directing and measuring the Health & Safety performance and direction of the MCFS. » Ensure that buildings are safe and secure at all times and adhere to both Health & Safety requirements and ISI guidelines (ISSRs) for the health and well-being of staff, pupils and visitors. » Develop, communicate, and implement Health & Safety and premises Policies and Standards in line with current statutory and regulatory requirements. » Ensure that in all activities undertaken, MCFS properly discharges its duties under its Health and Safety Policy, the Health & Safety at Work Act, COSHH regulations and any other relevant statute, regulation or directive. Similarly, to ensure that contractors operate safely in accordance with these same statutes, regulations and directives. » Ensure that all health and safety management systems, processes and practices are consistent across all of the UK schools and are synchronized and co-ordinated. » Co-ordinate and ensure implementation of MCFS’ responsibilities in relation to maintaining health and safety statutory documentation

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BRIEF FOR THE POSITION OF Estates Director

Person Specification

Essential

Desirable

Education and Qualifications

» Relevant Postgraduate or equivalent qualification » Hold a NEBOSH qualification

» Educated to degree level in a built environment, property, construction or facilities management » Be member of professional body RICS, CIOB or IWFM » MRICS and/or CIOB qualification or equivalent at a strategic level or related experience

Experience

» Prior experience in a similar role, at a senior level » Prior experience of working in a multi-site environment » Track record of leading, motivating and consolidating teams » Able to build excellent relationships with a wide range of people

» Prior experience in the education sector » First-hand knowledge of the management of an educational estate (or equivalent) from a leadership and management perspective » Excellent knowledge of the building and construction sectors » The ability to develop and implement an integrated estates strategy » Significant knowledge of Health & Safety legislation and its practical application

and to take the lead in promoting the College » Planning, reporting and budget management

» Experience of developing strategic plans at a senior level, combined with a record of successfully implementing them » Able to network and build strong external relationships in order to raise the profile of the College » A clear empathy for, and an understanding of, the ethos of Malvern College and the wider family

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BRIEF FOR THE POSITION OF Estates Director

Person Specification

Essential

Desirable

Skills, Competency and Disposition

» Strong and persuasive communication and negotiation skills » Highly articulate and literate » A concise and accurate communicator » The critical intelligence capable of systematically analysing the market and sector » Numerate and IT literate » Able to represent the organisation effectively to key partners in the construction and building sectors » Excellent organisational skills with a thorough attention to detail » Collaborative approach and a ‘Service mindset’ » Able to work under pressure, to multiple priorities and strict deadlines, prioritising own workload » A flexible approach to hours and duties » A willingness to travel » The desire to work in a changing and challenging environment

» Understanding of working in the independent sector and a boarding school environment

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BRIEF FOR THE POSITION OF Estates Director

The Malvern Qualities All staff are expected to model and promote our Malvern Qualities which are: » Resilience

Application Process Full details of working at Malvern College and our Application form can be found on our website: www.malverncollege.org.uk/Job-Vacancies An application should consist of a CV and covering letter ( no more that 2 sides of A4) Shortlisted candidates will be required to complete an application form. Applications should be submitted by no later than Sunday 6th March 2022 . Longlist interviews will be held remotely on 14th & 15th March 2022. Shortlist interviews will take place at the School Wednesday 23rd March 2022. If you have a query regarding the application process, please contact Hayley Mintern or Melanie Pye of the Management Recruitment Group. Hayley Mintern E: [email protected] Melanie Pye E: [email protected] M: 07530 734 568

» Curiosity » Ambition » Independence

» Self – Awareness » Open-mindedness » Kindness » Collaboration » Risk-Taking

» Integrity » Humility

Hours and Benefits This is a senior position and a flexible approach to hours is required in order to fulfil the requirements of the role. There may be a need to work in the evenings or at weekends to attend Board meetings or if there are emergencies on site. » 30 days’ holiday per annum plus public holidays. » Contributory pension scheme with Scottish Widows (successful candidates will be auto enrolled after successfully completing 3 months service). » Generous membership terms (family and personal) for the College Sports Facility. » Fee concessions for staff children at The Downs Malvern and Malvern College. » Free on-site parking. » Cycle-to-Work scheme. » Free access to the Malvern College Library. » Death in Service Insurance cover and Personal Accident Insurance cover.

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BRIEF FOR THE POSITION OF Estates Director

General Requirements In accordance with the provisions of the Health and Safety at Work Act 1974 (as amended) and the Management of Health and Safety at Work Regulations 1999 (as amended) you must take reasonable care not to endanger yourself or other persons whilst at work. You comply with Malvern College’s legal duties for Health and Safety. It should be noted that the above list of duties and responsibilities is not necessarily a complete statement of the duties of the post. It is intended to give an overall view of the position and should be taken as guidance only. Malvern College is committed to safeguarding and promoting the welfare of its pupils and expects all employees to share this commitment. Employees must, at all times, have regard to the need to safeguard and promote the welfare of children in line with the provisions of the Children Act 2004 (as amended) and Keeping Children Safe in Education (as amended) and be fully aware of, and understand, the duties and responsibilities that apply to their role in relation to these requirements. All employees must attend appropriate training in accordance with College and local Safeguarding Board stipulations.

This post is exempt from the Rehabilitation of Offenders Act 1974 and the School is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are ‘spent’ unless they are ‘protected’ under the DBS filtering rules) in order to assess their suitability to work with children. Malvern College exists to provide a quality all round education for pupils aged 13 – 18 and is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Candidates must be prepared to undergo child protection screening and an Enhanced DBS check. You will be required to provide proof of your identity, right to work in the UK and qualifications during the selection process. We may seek references on short-listed candidates that will include questions about past disciplinary actions or allegations in relation to behaviour with children and may approach previous employers for information to verify particular experience or qualifications before interview.

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