Meetings Brochure

Meetings Brochure

MEETINGS CORPORATE EVENTS • PRIVATE FUNCTIONS • DINNER PARTIES CANAPÉ RECEPTIONS • CONFERENCES • EXHIBITIONS

SURREY ’ S LARGEST INDEPENDENT CONFERENCE CENTRE

Many thanks for considering The Mandolay Hotel as a potential venue for your event; I am aware of how many excellent alternatives there are in the area and how hard they try to attract business such as yours. The quality of the competition we face drives us forward and we are constantly striving to maintain our competitive edge. It is this same level of competition that inspires us to work hard in every aspect of our operation, not just to win your business but to keep it. As an independently owned hotel we are able to be far more flexible in all aspects of our operation and we pride ourselves on our ability to work within even the tightest budgets whilst never once compromising on the quality of our service. The details contained in this brochure are intended to act as a guide and offer a flavour of the style and quality you can expect at The Mandolay Hotel. I would welcome the opportunity to discuss your requirements in specific detail and to fully explain why I believe that The Mandolay Hotel is the perfect choice for your next event. I look forward to welcoming you to the beautiful town of Guildford and of course to The Mandolay Hotel. Best regards,

Matthew Milliken General Manager

The Oak Room

Situated on the ground floor adjacent to our stylish bar and restaurant, The Oak Room typifies the flexibility of the meeting facilities here at The Mandolay Hotel.

THE OAK ROOM EQUIPMENT

• Integral Flat Screen TV

• iPod Connection

• Natural Light

• Flipcharts & Pens

Whilst comfortably the smallest of our corporate spaces, The Oak Room offers the prospect of intimate private dining, a boardroom style meeting with presentation area for 20 delegates or a well-equipped venue for corporate receptions or presentations.

With ample natural daylight The Oak Room can be transformed from daytime meeting room to evening reception area in a matter of minutes and is also the perfect space for an exhibition ante room or registration area.

• Projector

• Access via Main Hotel or Concertina Patio Doors

• Free Unrestricted, High-Speed Wireless Broadband

THE OAK ROOM CAPACITIES

Configuration

Entire Suite

Theatre Style

30

Classroom Style

12

Boardroom Style

24

Cabaret Style

24

U Shape

20

The Surrey Suite

The Surrey Suite is another perfectly self-contained meeting space, adaptable to almost any configuration.

THE SURREY SUITE EQUIPMENT

• Integral AV

• Sound Ceilings

The three rooms making up the Surrey Suite work equally well as individual, sound-proof units or as a single substantial venue for theatre style meetings of up to 180 delegates or more than 250 for a reception or informal meeting. The suite is complemented by an airy bar and reception area and benefits from direct entry from the hotel or via its own dedicated entrance allowing complete privacy, security and easy access to the hotel car park.

It is testimony to its flexibility that when opened to full capacity the Surrey Suite has an overall floor space in excess of 300m sq whilst retaining the atmosphere of a single well- equipped room. The Surrey Suite has full disabled access and is completely self contained with restrooms and well-equipped bar.

• Dimmable Lighting

• Fully Self-Contained

• iPod Connections

• Access Via Main Hotel or Via Dedicated Entrance

• Free Unrestricted High Speed  Wireless Internet

• Natural Daylight

• Projectors

• Wireless Microphones

THE SURREY SUITE CAPACITIES

Configuration

Entire Suite

London

York

Epsom

Theatre Style

180

70

40

40

Classroom Style

60

30

30

20

Boardroom Style

70

30

40

20

Cabaret Style

110

40

40

30

U Shape

50

30

20

20

The Mandolay Suite

Subject of a recent £2million investment The Mandolay Suite features everything you would expect from a modern meeting and events venue.

THE MANDOLAY SUITE EQUIPMENT

• Integral AV

• Air Change Air Conditioning

• Access via Main Hotel or Dedicated Entrance

With a theatre style seating capacity of up to 500 delegates The Mandolay Suite is comfortably the largest dedicated conference space in Guildford. Environmentally controlled air conditioning ensures delegate comfort whilst the natural oak panelled walls create a pleasant yet business like working environment. Integral AV equipment is situated throughout the suite and our dedicated conference and event managers are on hand to assist with all technical issues and requirements.

As with every meeting room in the conference centre The Mandolay Suite is entirely flexible, offering a number of sound-proof options from theatre style configurations plus syndicate areas and unobstructed exhibition space to large scale conference layouts. The Mandolay Suite can be transformed from a single large auditorium to its four component suites of Pewley, Warwick, Dene and Castle. The Mandolay Suite has full disabled access and is fully self contained with restrooms, bar facilities and direct access to the hotel car park.

• Integral Bar

• Fully Self-Contained

• iPod Connections

• Free High Speed Wireless Internet

• Integrated Speakers

• Wireless Microphones

THE MANDOLAY SUITE CAPACITIES

Configuration Entire Suite Pewley

Dene

Castle

Warwick

Theatre Style

500

120

90

70

70

Classroom Style

200

50

40

30

30

Boardroom Style

100

30

20

50

40

Cabaret Style

280

60

40

50

40

Delegate Packages

DAY DELEGATE RATES

RESIDENTIAL DELEGATE RATES

• Main Conference Room Hire

• Overnight accommodation

• Morning Coffee/Tea with home‑made biscuits and cereal bars

• Full English or Continental Breakfast

• Two course buffet lunch (or working buffet lunch served in your room)

• Main Conference Room Hire

• Morning Tea/Coffee with home‑made biscuits and cereal bars

• Afternoon Tea/Coffee with home‑made cakes

• Two course buffet lunch (or working buffet lunch served in your room)

• Flip chart and marker pens

• LCD projector and screen

• Afternoon Tea/Coffee with home‑made cakes

• Free wireless internet access

• Three course Dinner from our daily menu

• Ample, free on-site parking

• Flip chart and marker pens

• Tea/Coffee with cereal bars on arrival

• LCD projector and screen

• Free wireless internet access

• Ample, free on-site parking

The Mandolay Hotel

Accommodation

The Mandolay Hotel has 72 comfortable bedrooms including singles and executive doubles. Each bedroom enjoys completely free high-speed wireless broadband and all the usual facilities associated with a hotel of our quality. Room service is available and the hotel enjoys a 24 hour reception service. Some free on-site car parking is available to the front and rear of the hotel with ample overflow parking available nearby. Restaurant Widely acclaimed for flair and flexibility we have built a reputation for serving locally sourced and responsibly farmed food in a tastefully created restaurant environment. We are able to cater for any dietary requirement whilst our head chef and his team work tirelessly to deliver unfussy food to a consistently high standard. Service options include a full A la Carte menu, table d’hote and bar service Private dining is of course available and we are happy to discuss any menu choices ahead of your visit.

Bars

Private bars can easily be arranged in any of our meeting rooms whilst The Surrey Suite and The Mandolay Suite have their own exclusive bar areas. Teas, coffee and light snacks are served throughout the day and of course there is free high speed wireless internet access in all public areas of the hotel.

Our main bar is at once vibrant and sophisticated, offering a choice of service and seating options including bar tables, comfortable banquettes and open heated terraces. The bar is well stocked and has a selection of draught beers whilst our trained bar staff are delighted to serve a huge range of cocktails.

Special Occasions at The Mandolay Hotel

It might be a birthday party or wedding, a company anniversary, Gala Dinner, school fund-raising event, a fashion show or an exhibition; whatever your reason for choosing The Mandolay Hotel to host your special occasion we promise

to match even the most discerning expectation.

As the largest independently owned hotel venue in Surrey we have the capacity to host events of up to 800 guests in comfort and style whilst our range of entertainment and dining options give organisers the opportunity to really ‘get creative’ with their plans.

Our team of in-house event managers are here to help you in every conceivable way; we become part of your organisational team dedicated to providing the most efficient and enjoyable experience for each and every one of your guests.

We can of course provide all the services traditionally associated with great events from Audio Visual and PA systems to live music and theatrical stage shows. It is this flexibility and adaptability that has firmly established The Mandolay Hotel as the venue of choice for so many groups and individuals over the years.

Capacities & Floor Plans (all rooms)

The Surrey Suite

ENTIRE SUITE CAPACITIES (NUMBERS OF PEOPLE)

The Oak Room

The Surrey Suite

The Mandolay Suite

11.2m

Theatre Style

30

180

500

23.7m

Classroom Style

12

60

200

Boardroom Style

24

70

100

Cabaret Style

24

110

280

U Shape

20

50

The Mandolay Suite

The Oak Room

4.92m

9.35m

17.6m

23.5m

Guildford

Guildford is a delightful and vibrant market town situated in the centre of the beautiful county of Surrey, the iconic High Street is home to many independent shops and restaurants whilst the town also boasts great theatres, historic buildings and of course the fabulous G Live entertainment venue just across the road from The Mandolay.

The Surrey Hills is an Area of Outstanding Natural Beauty and we are less than seven miles from the world renowned RHS Gardens at Wisley. ...whatever your reason for visiting the beautiful town of Guildford we are sure that you will leave with many happy memories.

How to find The Mandolay Hotel

Air London Heathrow: 38 minutes London Gatwick: 34 minutes

GUILDFORD SPECTRUM

A 3 B Y - P A S S

M4

GUILDFORD COLLEGE

LONDON

LONDON HEATHROW

• Ascot

UNIVERSITY OF SURREY

LONDON ROAD STATION

M25

M3

• Woking

BUS STATION

GUILDFORD CATHEDRAL

GUILDFORD STATION

A3

G LIVE

• Farnham

Dorking •

Reigate •

A31

• Guildford

M23

A24

LONDON GATWICK

2000ft 1km

Road From M25 London Orbital:

Rail Regular services run to both Guildford mainline station and London Road station. From London Road Station: Turn left out of the station into York Road. Turn right at the Traffic lights on to London Road. The Mandolay Hotel is located directly in front of you. From Guildford Station: Turn right out of the station. Taxis are available.

Exit the motorway at junction 10 and follow A3 (S) for approximately 7 miles. Leave the A3 at the A322 Guildford / Horsham / Bagshot / Aldershot exit. At the end of the slip road turn left towards Guildford and immediately left onto Parkway. Continue on Parkway and take the third exit at the roundabout onto London Road. Continue along London Road for 1 mile, at the traffic lights continue straight, the Mandolay Hotel will be on your left-hand side.

Turn left onto the A322/Bridge Street. At the roundabout take the 2nd exit onto A246/York Road. Turn right onto the A3100/London Road the Mandolay Hotel is on the right hand side.

Design: Ball Design Consultancy

 72 en-suite bedrooms  Surrey’s largest independent conference centre

 Free limited on-site car parking  8 state-of-the-art meeting rooms  Free wifi throughout  We can cater for every size of function from small gatherings to 500 people

The Mandolay Hotel & Conference Centre 36–40 London Road Guildford

Surrey GU1 2AE 01483 303030 [email protected] www.guildford.com