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Sponsor and Exhibitor 2020 Prospectus
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RECOMMEND FLIP-BOOKS
EMBRACE THE
P O W E R E D B Y D A L L A S H R
FORT WORTH, TX | OCTOBER 4 - 7, 2020
SPONSOR & EXHIBITOR PROSPECTUS
2020
#HRSWC @hrsouthwest 1
TABLE OF CONTENTS A Note from Our Executive Director .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 03 About the HRSouthwest Conference .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 04 Meet Our Attendees .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 05 - 06 Who Exhibited Last Year? .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 07 - 08 Marketplace Schedule at a Glance .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 09 Marketplace Floor Plan .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Become an Exhibitor .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Booth Pricing .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 What’s Included? .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Connect wtih Your Market . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Build Your Brand Beyond the Booth .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Exhibitor Tips .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Become a Sponsor .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 - 16 Sponsorship Levels and Pricing .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 - 22 Sponsor Benefits Menu .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 - 24 2019 Sponsors .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
“ I have never attended the National conference, because HRSWC is so amazing! It’s well organized and Monday’s keynote “trust” speaker was one of the best I have heard. Keep up the great work!! 2019 Attendee Survey Respondent
02 HRSWC PROSPECTUS
A NOTE FROM OUR EXECUTIVE DIRECTOR
in the country. In 2019, the Conference hosted more than 1,400 HR practitioner leaders and influencers from all over Texas, 35 other states and 7 countries! The HRSouthwest Conference, powered by DallasHR, includes a Marketplace Expo with more than 170 booths, a Knowledge Hub, networking breaks and lunch on the floor both Monday and Tuesday and a Monday night reception on the Expo floor as well. All to encourage attendees to visit with Sponsors and Exhibitors and learn more about your business. So why should you be a Sponsor or Exhibitor? According to the 2019 Conference survey, 87% of attendees visited with exhibitors in the Marketplace, 88% of attendees will return this year
and 95% would recommend the Conference to a friend or colleague in the industry. Those are numbers you can’t ignore! In our 79th year, The HRSouthwest Conference will bring an amazing experience to both the attendees and exhibitor alike. Be sure to make your plans to join us in October for a conference you’ll never forget. Hope to see you in Ft. Worth!
I am pleased to invite you to be a Sponsor or Exhibitor at the 2020
HRSouthwest Conference on October 4-7, at the Fort Worth Convention Center.
Brad C. Shanklin Executive Director Dallas HR Management Association
The HRSouthwest Conference is one of the largest regional HR conferences
#HRSWC @hrsouthwest 03
ABOUT THE HRSOUTHWWEST CONFERENCE The 79th Annual HRSouthwest Conference, powered by DallasHR, the 3rd largest Affiliate Chapter of SHRM is recognized as the official State of Texas SHRM Conference and provides human resource
professionals and those who supply products and services to the HR industry a place to network, attend education sessions, and get business done in the Marketplace.
P OW E R E D B Y D A L L A S H R
RISK FREE REGISTRATION
Conference organizers take the Coronavirus (COVID-19) and the health of HRSouthwest Conference participants very seriously. The safety of attendees, exhibitors, speakers, sponsors, volunteers and staff is our top priority.
FOLLOW US
hrsouthwest @HRSouthwest dallashrmembers HRSouthwest Conference
DallasHR remains committed to hosting the Conference in October. At this time,we are currently working on ways to bring you the stellar Marketplace experience our Conference is known for, in a safe environment.
Register now risk free! On July 1, we will provide a status report to let you know if we will press on with a face-to-face event with social distancing as a top priority or convert the
CONTACT US We’re here to answer any questions you may have. Reach out via email: [email protected] or by phone: Brad Shanklin, 469.283.6963
event to other digital options to bring you a fantastic virtual experience. Make your final decision to exhibit or sponsor by July 15 to receive a full refund!
04 HRSWC PROSPECTUS
MEET OUR ATTENDEES
One look and you’ll be convinced, the HRSouthwest Conference’s attendees are the clients you want to meet. In 2019, more than 1,400 HR practitioners attended the event, and a record 68% participated in the Conference Survey. Take a minute to review the demographics and get to know our attendees and your future customers.
BUYING DECISIONS
Review, recommend or make final buying decisions for their companies
72 %
YEARS IN THE INDUSTRY
Visit with sponsors and exhibitors in the Marketplace. ENGAGEMENT
87 %
Like the variety of products and services showcased
98 %
1 - 5 6- 10 11 - 15 16-20 21+
Will recommend attending the event to a colleague or friend NET PROMOTER SCORE
“ This is a premier conference, very well done, organized, and full of great tracks and sessions. They have thought of it all! You will not be disappointed if you decide to attend. 2019 Attendee Survey Respondent
95 %
#HRSWC @hrsouthwest 05
MEET OUR ATTENDEES According to 2019 Registration and Survey Results
40 % Manager | Generalist
5 % President CEO
31 % Director
8 % Vice President
31 % 100 - 499
16 % Other
13 % 10,000 +
18 % Less than 100
6 % 5,000 - 9,999
13 % 500 - 999
19 % 1,000 - 4,999
06 HRSWC PROSPECTUS
WHO EXHIBITED LAST YEAR?
“ The vendors in the Marketplace were very
* Green type indicates a sponsor
approachable and professional. Enjoyed the opportunity to talk and learn about the products and services available to HR without sales pressure! 2019 Attendee Survey Respondent
1Dental - Group Dental Plans 401K Shop A-1 Freeman North American, Inc. Advancial Federal Credit Union Advantage Home Plus Align Technology Amberton University American Arbitration Association American Heart Association Ameriflex AmeriWide Screeners, LLC Anticipate Joy ApplicantPro Associated Time Instruments Asure Software Austin Alliance Group
Brinson Benefits Business & Legal Resources C.A. Short Company CareerArc Careington International Carlton Staffing Cartus Ceridian Cetera Investors Challenger, Gray & Christmas CHC Wellbeing Chetu Inc Choice Screening Choice Specialists ClearCompany Cleo CNet Technologies, LLC. Columbia Southern University Corporate America Family Credit Union CS3 Technology Dallas Baptist University Dallas IVF Dave & Buster’s
Delta Dallas Disprz doc 2 e-file DocuNav Solutions Edward Jones Investments EE Incentives Emplify
EZexitinterview.com Financial Additions Fluency Corp Fort Worth Independent School District Four Oaks Medicare Experts freshbenies Gallagher Gardner Wallace Financial Solutions
Auzmor, Inc. BambooHR Belo Media Group Bend Financial Bevi Blueboard Branch Brandman University
Employee Adoption & ART Program Employer Support of the Guard and Reserve (ESGR) Employment Screening Services Employnet EMSI Equifax Workforce Solutions ExpensePort
Gigomy GoCo.io GUS BATES Insurance & Investments Halo Branded Solutions Hamilton Group Funding
07 HRSWC PROSPECTUS
#HRSWC @hrsouthwest 07
WHO EXHIBITED LAST YEAR? * Green type indicates a sponsor
HealthEquity Higginbotham HR Certification Institute HR Education Network HR Sanity, LLC HRCP, L.C. iHire IKORM Imperative Info Cubic Employment Screening Inova Payroll IntelliCorp Records, Inc. International Foundation of Employee Benefit Plans
Lively Lumina Learning Main Event Entertaiment Marsh & McLennan Agency LLC McGriff, Seibels & Williams Moon River Publishing MTM Recognition MyTelemedicine Inc Nickson OutplacementPro Painting with a Twist Pathfinder Talent PayActiv Paychex, Inc Paycom Paycor Paylocity Peakon Pearson TalentLens
QJumpers Quick Search Randolph-Brooks Federal Credit Union Reward Gateway Robert Half Securing Life Today See’s Candies Selerix Systems Self Opportunity, Inc. Sendmi Simpliverified Smart Start Society for Human Resource Management (SHRM) SplashBI Sprint Star Wellness Stewart Leadership Tac7 Security Solutions Texas Mother-Friendly Worksite Texas Mutual Insurance Company The Covered RX The FruitGuys The University of Texas at Austin
Titus Talent Strategies U.S. Bureau of Labor Statistics U.S. Immigration and Customs Enforcement (U.S. ICE) Ultimate Software UnifyHR United Concordia Dental Upside Business Travel UT Dallas Organizational Behavior
and Executive Coaching Velocity Resource Group Virtudent VitalSmarts VSP Vision Care WageWorks Wheeler Staffing Partners Work Shield
InvestiPro Jet Dental Jill Hickman Companies Justifacts Kairos Services, Inc. KMC Incentives
peopleG2 Prevue HR PrideStaff Principal Financial Group Proliant
Language Testing International Law Offices of Jason Mills PLLC LegalEASE LifeLock with Norton Benefit Plans
08 HRSWC PROSPECTUS
THE MARKETPLACE SCHEDULE Welcome reception, networking breaks and lunches are all non-conflicting Marketplace hours.
Schedule subject to change
SUNDAY, OCTOBER 4
MARKETPLACE MOVE IN
10:00 AM – 4:00 PM Exhibitor Registration and Move-In* MONDAY, OCTOBER 5 MARKETPLACE OPEN 9:00 AM – 6:30 PM 6:30 AM – 6:30 PM Exhibitor Registration 9:30 AM – 10:15 AM Networking Coffee Break 9:40 AM – 5:10 PM Education on the Knowledge Hub stage 12:45 PM – 2:15 PM Lunch (Marketplace Challenge prize drawings) 3:30 PM – 4:00 PM Networking Coffee Break 5:15 PM – 6:30 PM Welcome Reception (exhibits open, prize drawings and more…) TUESDAY, OCTOBER 6 MARKETPLACE OPEN 8:00 AM – 4:00 PM 6:30 AM – 4:45 PM Exhibitor Registration 8:00 AM – 8:45 AM Networking Coffee Break 8:50 AM – 2:50 PM Education on the Knowledge Hub stage 12:00 PM – 2:00 PM Lunch (Marketplace Challenge prize drawings) 3:00 PM – 3:30 PM Networking Coffee Break 4:00 PM – 6:00 PM Exhibitor Move-Out ** 5:00 PM – 7:00 PM Closing Celebration (last chance to network with attendees)
“ The abundance and variety of vendors to visit in the Marketplace was incredible. As a first-time attendee, my expectations were met and exceeded. I’m already looking forward to coming back next year! 2019 Attendee Survey Respondent
* All booths must be set by 4:00 PM ** Exhibitors who dismantle and move out early are subject to penalties. See Terms and Conditions online for more details.
#HRSWC @hrsouthwest 09
2020 FLOOR PLAN Marketplace Map current as of March 2020
LEGEND
SOLD
AVAILABLE
146
The Expo Group
20’
30’
1242 1241 1241 1242 1244 1141
1042 1043 1044
943 944 842 843 844 742 743 744 642 643
543 542
544 442 443 444 343 344 242 243
637
538 439
837
240
1038 939
1139
1138 1039
1231
838 739
539
239
333
20’
20’
536 437
238
1036 937
1137
Silent Auction
20’
20’
40’
Texas Chapter Hub
531
236
334
235
50’
234
332 233
1031
931
1133
20’
619
20’
20’
628 529
530 431
230
1131
15’
30’
626 527
528 429
228
328 229
TO DINING AREA
1026 927
1126
1027
20’
624 525
526 427
426 327
1227
1226 1127
226
326 227
1024 925
1124 1025
Breakroom
70’
1224 1125
1225
622 523
1223
422 323
522 423
1120 1021
923
620 521
216
1220 1121
1221
420 321
520 421
20’
1118 1019
80’
1218 1119
1219
Knowledge Hub
919
30’
1116 1017
20’
1216 1117
1217
416 317
1114 1015
30’
514 415
715
515
1214 1115
1215
813 20’
414 315
1014 915
615
20’
20’
512 413
210
412 313
1012 913
1212 1113
1213
20’
206
608 509
508 409
408 309
308 209
708 609
1208 1207 1206 1111
1110 1109 1010 1009
ENTRANCE
606 507
506 407
406 307
306 207
706 607
204
202
502 403
402 303
Headshots
REGISTRATION
500 401
400 301
201
20’
30’
MAIN ENTRANCE
10 HRSWC PROSPECTUS
BECOME AN EXHIBITOR
10’ x 10’ INLINE BOOTH
WHAT’S INCLUDED WITH MY BOOTH? L One 8’ x 10’ carpeted space (inline or corner) includes, draped back and side “wall(s)”, company sign, one six foot skirted table, two chairs and one wastebasket L Two booth staff registrations per 8’ x 10’ booth. Includes lunch, access to VIP Sponsor & Exhibitor Lounge, education sessions, and general sessions. Additional booth staff can be registered for $135 per person. L Pre-Conference exposure with company listing and logo on website, including contact information, product/service categories, company description and link to your company website or custom landing page. L Onsite exposure with standard company listing and logo in the Conference mobile
Located in the middle of a row of booths with other exhibitors on either side.
$ 1,999 $ 2,269 $ 2,579 Today – April 15 April 16 – August 15 August 16 – October 4 EARLY REGULAR PEAK
10’ x 10’ CORNER BOOTH
Located at the end of a row of booths or free standing with sides open.
$ 2,099 $ 2,369 $ 2,679 Today – April 15 April 16 – August 15 August 16 – October 4 EARLY REGULAR PEAK
For current availability, view the floor plan online. hrsouthwest.com/exhibitors
app, including contact information, description and link to your company website or custom landing page.
UPGRADES & EXTRAS
Exhibit space rental does NOT include services like electricity, internet connections, specialty furniture, carpet upgrades or daily cleaning. Pricing and order forms will be available in the Exhibitor Service Kit online early June.
#HRSWC @hrsouthwest 11
ATTENDEE MAILING LIST
CONNECT WITH YOUR MARKET
$ 595
Business development and lead generation are the most important part of exhibiting at an event. Optimize your onsite experience and take advantage of of these important add-ons for the best ROI!
Invite attendees to your booth one full month before the Conference begins. Pre-Conference mailing list includes both mailing and email address if provided by registrant. Post event mailing lists are available to Conference sponsors only.
IMPORTANT - Be aware of fraudulent attendee lists. We do not sell attendee lists to third parties. And, we will NEVER contact you to purchase a list. While these offers may seem legitimate and appealing, only lists from Conference organizers should be trusted. If you are contacted by a third party to purchase a list of HRSouthwest Conference attendees and would like to report it, please contact us at [email protected]
LEAD RETRIEVAL UNITS
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