The Children's Trust - Estates Compliance Manager

The Children's Trust - Estates Compliance Manager

Estates Compliance Manager

Candidate Information Pack

Dear Candidate

Thank you for your interest in becoming Estates Compliance Manager at The Children’s Trust. This a new role intended to support us in achieving and maintaining legislative standards and to ensure best practice is consistently maintained across the estates and facilities functions. You will be an integral part of the Estates team both strategically and operationally and vital to our commitment to continuous improvement in respect of compliance and safe working. You will have a breadth and depth of knowledge and experience that enables you to play a governance role within the department, providing assurance and detailed reports on KPIs and compliance requirements to the Head of Strategic Estate Management and advisory support to the estates and facilities operational teams to enhance awareness and understanding regarding compliance and health and safety requirements. The Children’s Trust is the UK’s leading charity for children with brain injury. We are unique, with an international reputation for the work we undertake to improve the lives of the children and families with whom we work. We provide information and support to thousands of children with brain injury and their families annually, through education, care, therapy and research. We provide expertise and experience in meeting the needs of children and young people with acquired brain injury, neuro-disabilities and complex health needs.

You will have experience in a relatable environment with the relevant qualifications and commitment to continuous professional development to ensure we remain current and informed of legislative changes relevant to estates and facilities at The Children’s Trust. As this is a new role you will be responsible, in consultation with the Head of Strategic Estate Management, for the initial set up of appropriate processes and controls for monitoring and reporting and establishing the performance standards required. This challenging and multi-faceted role will engage with teams and staff at all levels across the organisation and as such is expected to have excellent communication skills along with the ability to convey challenging messages with professionalism and diplomacy. This is an exciting and rewarding role and an opportunity for an outstanding candidate to make a significant and lasting difference to the lives of thousands of children and families. We look forward to hearing from you.

Kind regards Rachel Green Head of Strategic Estate Management

The Charity

The Children’s Trust is the UK’s leading charity for children with brain injury and complex health needs. The charity provides rehabilitation, medical care, special education, community services and expert information. Our key services are: • Rehabilitation for children with Acquired Brain Injury (ABI) • A residential non-maintained special school for children with Profound and Multiple Learning Difficulties (PMLD) • Support for children with ABI and their families in the communities across the UK, through our Brain Injury Community Services. • Online information and support via our publications and braininjuryhub.co.uk Our residential services based at our national specialist centre in Tadworth, Surrey, work in partnership with the NHS and local authorities to provide a step-down pathway of care between hospital and home. The centre is entirely child and family focused to ensure that their needs are appropriately supported. In the community, we provide clinical support to complement local services and give children and young people with ABI the best chance of succeeding at home and in school.

We are the only paediatric centre with a national specialised commissioning contract (through NHS England) to provide brain injury rehabilitation for children with severe brain injury. Our other services are funded through local health commissioners (such as clinical commissioning groups), social care and education authorities, together with the millions raised through voluntary fundraising. Thanks to the generosity of The Children’s Trust’s supporters, our 24 acre Tadworth site features a modern hydrotherapy pool, accommodation for parents, specially adapted equipment, soft play areas and a wheelchair-accessible treehouse. We run a non-maintained residential special school for children with PMLD. The Children’s Trust School supports children and young people from 3 to 19 years old and is dual-r egistered with the Care Quality Commission (the school residential houses) and Ofsted. The Children’s Trust is a charitable organisation with approximately 595 committed staff and 560 volunteers with a range of expertise across nursing and care, education, therapy, operations and centralised support functions such as finance, HR, fundraising and communications. A number of these staff are based off site around the UK as part of our community work or in our charity shop.

Job Description

Job Title Reports to

Estates Compliance Manager

Head of Strategic Estate Management

Direct reports

N/A

Location

Tadworth, Surrey

Salary

Competitive

DBS

Enhanced

Job Purpose The Estates Compliance Manager is responsible for coordinating and monitoring Estates’ compliance against legislative standards and to ensure best practice is consistently maintained across the estates and facilities functions. The role is integral to the Estates team both strategically and operationally and vital to our commitment to continuous improvement. Primarily a governance role within Estates and Facilities the role will provide assurance and detailed reports on KPIs and compliance requirements to the Head of Strategic Estate Management. The role will also provide advisory support to the estates and facilities operational teams to enhance awareness and understanding. Initially the Estates Compliance Manager will be responsible for the establishment of appropriate processes and controls for monitoring and reporting against compliance. This will relate to both statutory and approved codes of practice (ACOP) and will also extend to organisation specific compliance standards. The post holder will also support the Head of Strategic Estate Management in the establishment of required performance standards, KPIs and provide the regular reporting of these. The Compliance Manager will coordinate the Estates Compliance Group and deputise for the Head of Strategic Estate Management as Chair when required. The Compliance Manager will also support and attend other appropriate compliance related meetings such as the Water Safety Group and Fire Committee.

Duties and Responsibilities Reporting and Assurance

Be responsible for providing regular reports to the Head of Strategic Estate Management on estates compliance across the full estates and facilities environment. Operational functions of the estate (Hard and Soft FM) are managed by the Head of Procurement and Corporate Support. Reports will address KPIs, trends, benchmarks and provide forecasts as appropriate. Be responsible for coordinating, monitoring and reporting on Estates’ compliance against current and forthcoming statutory legislation and ACOP of the Hard FM estate, infrastructure, fire, specialist services (water, energy, waste, medical air/gases), recording and documenting systems, standard operating procedures (SOPs) and staff legislative training requirements, in particular giving support to Estates Responsible Persons, the Head of Strategic Estate Management, the Head of Procurement and Corporate Support, Estate Manager and Lead Project Manager in the course of their duties. To draft regular assurance reports to appropriate meetings and committees including the Fire Committee, Compliance Group, Water Safety Group, Infection Prevention and Control Committee, Audit Committee, Health and Safety Committee and the Corporate Services Team Meeting. To coordinate, ensuring appropriate reports are issued in advance, the Compliance Group, Water Safety Group and the Estates Strategic Group meeting. Be responsible for reviewing all relevant incidents and near misses within the team, en- suring corrective action is taken and providing >Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Page 13 Page 14

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