University of Leicester - Project Manager

University of Leicester - Project Manager

www.le.ac.uk

ESTATES AND DIGITAL SERVICES Project Manager

We are Citizens of Change

2| University of Leicester

Contents Welcome from the President and Vice-Chancellor

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Strategy

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Estates and Digital Services

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The role

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Overview of the University of Leicester

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Centenary

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Living in Leicester

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Welcome from the President and Vice-Chancellor

Leicester is a research-intensive university. Our discoveries have changed the world. Ranked 27 th UK university by the Times Higher Education World University Rankings 2022, we are hugely ambitious for the future.

4| University of Leicester

Dear Applicant

Thank you for your interest in this unique opportunity to play a leading role in helping to shape the future of this great institution. I was delighted to launch our new strategy recently with members of the Executive Board, the Chair of Council and our passionately engaged students, alumni and donor community. As we celebrate our Centenary we are also at an extraordinary point in our history. We are a university that proudly embraces diversity and where we firmly believe that our differences make us stronger. At Leicester we are fully committed to achieving our goals for improving equality, diversity and inclusion. You would also be joining us at an exciting and challenging time, when there is great potential to transform communities through some amazing ‘game changing’ projects from the Institute for Inclusivity in Higher Education to the Centre for Ethnic Health Research. Leicester has a rich tradition of inspirational teachers and research investigators who are producing talented graduates, discovering new knowledge, pioneering breakthroughs and ultimately transforming lives for the better.

Across the University’s estate, we have a diverse range of building types both on and off campus such as science labs, library spaces, leisure centres with swimming pool, lecture theatres, hospital sites and several hall of residence properties. This means that our teams are working hard to provide optimum working and living conditions for over 3,000 staff and 20,000 students. To ensure this, we are seeking an experienced Project Manager to join our team in delivering a range of capital and revenue projects. These projects will be delivered from inception through to post occupancy evaluation, and may consist of long term maintenance, minor works and major projects. This individual would also contribute to the development and maintenance of best practice processes and protocols, building on our strengths and helping realise our full potential. If Leicester sounds like the place for you at this stage in your career and you have the skills, experience and desire to make a difference, we look forward to hearing from you.

PROFESSOR NISHAN CANAGARAJAH PRESIDENT AND VICE-CHANCELLOR

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Strategy The University of Leicester is a lively, energetic and global community, in which dedicated and talented people are anticipating, working towards and helping to shape the future.

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We are committed to undertaking research that saves, improves and enriches lives, and to fostering a teaching and learning environment that transforms the prospects of our students and those they will go on to influence. Our new strategy launched in November 2021 which sets out our priorities for the coming 10 years. Our vision is to provide inspiring education and research working in partnership with our communities to become a truly inclusive University. Following an inclusive consultation exercise the following values have been set: – Inclusive – We are diverse in our makeup and united in ambition. Our diversity is our strength and makes our community stronger.

– Inspiring – We are passionate about inspiring individuals to succeed and realise their ambitions. We challenge our community to think differently, to get involved, and to constantly embrace new ideas. – Impactful – As Citizens of Change we will generate new ideas which deliver impact and empower our community. For further details on the strategy visit our web page. www.le.ac.uk/strategy

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Estates and Digital Services

The University’s estate is hugely influential in the decision making process of students when choosing to study here, therefore we are proud to provide a high quality environment for work, study and life, and are committed to delivering continuous improvements to ensure our estate is the best it can be.

8| University of Leicester

Estate facts and figures The University’s estate extends to a total site area of 95 hectares, comprising a non-residential estate of 110 buildings covering around 200,000m 2 and a residential estate of 191 properties totalling around 100,000m 2 . The majority of the academic facilities are located to the south of Leicester city centre comprising a dedicated campus supplemented by a number of satellite properties to the north and south, all located within a 1 mile radius. The residences are in two locations: The City, on the edge of main campus, and The Village which is around 3 miles away. We also have strong links with several hospital sites in and around Leicester. Our estate Our compact campus features architecture that ranges from the Victorian grandeur of the Fielding Johnson Building to the state-of-the-art David Wilson Library, all presided over by the three towers which form the University’s distinctive silhouette, including the 18-storey Attenborough Tower. Our world-famous Engineering Building was the first major building designed by British architects Sir James Stirling and James Gowan. Completed in 1963, the Grade II listed building comprises workshops and laboratories at ground level and a tower containing offices and lecture theatres. We are have recently undertaken works to replace the roof and glazed facades of the building to secure its use for the 21 st century.

We’re committed to sustainability in everything that we do and to delivering a continual reduction in our carbon footprint. All new developments are designed to be as environmentally friendly as possible, as evidenced in one of our recent development projects, the £42 million George Davies Centre. Completed in 2016, the building is the UK’s biggest Passivhaus building and represents the largest investment in medical education by any UK university in the last decade. In 2016, the redevelopment of Fielding Johnson Square was completed. Formerly a car park, the area between the Students’ Union Building and the David Wilson Library has now been sensitively landscaped to provide an outdoor events space for the enjoyment of our University community and Leicester residents alike. The 1,000m 2 space has been designed to host events such as Christmas markets, open days, graduation receptions and much more. Its design is purposefully clutter-free and provides unobstructed access routes between surrounding campus buildings. We are the first university in the country to launch a partnership with our Students’ Union for on-campus catering and retail facilities, demonstrating our recognition of the importance of campus services contributing to staff and student experience. Since 2010, the University estate has won over 100 construction awards which include the BREEAM worldwide sustainability standard Certificate of Excellence for the George Davies Centre.

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The role

Role purpose You will act in the capacity of Project Manager, providing high quality client focused project management skills to a range of capital and revenue projects, ensuring schemes are briefed, designed, developed, delivered and governed within strict budgetary and programme constraints, fully satisfying University requirements. These projects will be delivered from inception through to post occupancy evaluation, and may consist of Long Term Maintenance (LTM), minor works and major projects. In the short to medium term, the primary focus is likely to be on LTM and this post would therefore suit someone with a passion for, and experience in, projects with a mechanical and electrical bias. The post holder will need to be able to effectively engage with key stakeholders (internal and external) throughout the life of the projects, establishing project brief, assisting in the development of business case and investment appraisals, have the ability to identify suitable procurement strategies, lead and motivate project teams, comprising internal and external resource, and be able to effectively deliver projects to time, quality and budget. Not only will the post holder lead and deliver a number of individual projects, they will also contribute to developing and maintaining best practice processes and protocols.

Job Title: Project Manager Grade: 8 Salary: £44,706 - £56,587 per annum Department: Asset Management and Compliance, Estates and Digital Services Hours/Contract: Full time, permanent Job Family: Management and Administration Reference: 3827

10| University of Leicester

Resources managed Project teams comprising internal and external resource, with the teams formed according to the size and nature of each project. Projects will vary in value according to need, but would typically be between £250k - £5m, with the predominance of projects towards the bottom to middle of the range. Main duties and responsibilities – Take responsibility for planning, implementing and delivering capital and revenue projects, spanning Long Term Maintenance, minor works and major projects. Provide a single point of responsibility for those projects and be accountable for successful attainment of project objectives. – Establish appropriate procurement strategies that consider both short and long term objectives, complying with University policy, European legislation. – Oversee and manage project performance, ensuring deliverables are satisfied to a high standard of quality, including coordination of activities and monitoring both internal and external staff, consultants and contractors; ensuring true value for money is attained. Ensure adequate project performance reporting is provided on all projects and reported regularly in line with project governance procedures. – Effectively communicate and negotiate to obtain necessary internal and external approvals, engaging with key stakeholders that will include senior academic staff, estate departments and statutory bodies. – Manage and maintain budget control of individual projects and multi-project programmes inline with the approved budget. Take any necessary steps to ensure costs do not exceed budget and project risk is evaluated and controlled throughout all key stages of the project(s) lifecycle. – Proactively contribute to identifying, establishing, implementing and embedding quality driven best practice principals and standards within the Project Delivery team, leading by example to colleagues, helping to manage, support and motivate the project teams. – Ensure that all work undertaken is assessed and delivered in accordance to legislative and University requirements at a minimum, ensuring Health and Safety and Compliance is fully satisfied within scope/design/ specification.

– Where relevant, conduct post occupancy evaluation ‘lessons learned’ once the asset has been delivered, sharing feedback on performance to University colleagues, identifying shortcomings and/or improvements to encourage best practice principles are maintained. Ensure the University ‘Soft Landings/ Countdown’ strategy fully satisfies University requirements and delivers the level of quality required. Internal and external relationships – Internal clients – Colleagues in Asset Management and Compliance, in the delivery of LTM projects; colleagues from academic Colleges or Professional Services Divisions. – External/Internal professional service providers (consultants); Project Managers, designers, engineers and contractors, on a daily basis.

– Contribute to University Committees when appropriate.

– Local Authority/Statutory bodies to ensure compliance.

Planning and organising – Responsible for efficiently managing own allocated workload, and the workload of others within project teams. – Competently monitor and review assigned work(s) to project team members (internal and external) under your control, checking deliverables are adequately completed. – Responsible for identifying and completing own development training needs. – The role requires full management of multiple projects of varying financial value and complexity in various locations throughout the University estate. This requires strong short and long-term planning skills, organisation and programming, requiring the post holder to have analytical ability, be reliable and thorough throughout the life cycle of the projects under their control. – Detailed understanding of the project development process, project management and construction methodologies will be essential. – A full appreciation of modern methods of procurement within the built environment, for professional services and works contractors. – Develop policies and procedures to ensure they meet departmental requirements, both short and long term.

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Qualifications, knowledge and experience Essential – Professionally qualified within a Built Environment discipline.

Skills, abilities and competencies Essential

– High level planning and organisation skills.*

– Solid stakeholder engagement ability.*

– Strong commercial awareness, in particular associated with delivering construction projects.*

– Chartered status (RICS/MCIOB/RIBA/APM).*

– Substantial experience in a similar or related roles.*

– Strong negotiating skills and political awareness.*

– Thorough understanding of the construction process, project development throughout the life cycle and project procedures.* – Experience of managing projects of various sizes, up to £5m.* – Experience of managing principal contractors and external consultant service providers.* – Experience of stakeholder engagement within similar large organisation. Desirable – Experience of delivering construction projects within the Higher Education sector. – Experience of delivering projects with a Mechanical and Electrical bias.

– Experience of managing large project teams.*

– Experience of contract administration (JCT, NEC).*

– High level of attention to detail.

– Strong written and oral communication skills.

– Self-motivated and tenacious, able to manage their own workload and achieve results. Desirable – IT literate in MS Word, Excel, PowerPoint, and Project Planning/Programming software (MSP, Asta).* – Experience of various forms of construction works contracts (JCT, NEC etc).* *Criteria to be used in shortlisting candidates for interview

– Business Case / Investment Appraisal development.

– Health and Safety qualification.

12| University of Leicester

Criminal declaration If you become an employee, you must inform your manager immediately, in writing, if you are the subject of any current or future police investigations/legal proceedings, which could result in a criminaloffence, conviction, caution, bind-over or charges, or warnings. Supporting university activities As a University of Leicester citizen, you are expected to support key university activities such as clearing, graduation ceremonies, student registration and recruitment open days. We expect all staff as citizens to work flexibly across the University if required. University values Inclusive – We are diverse in our makeup and united in ambition. Our diversity is our strength and makes our community stronger. Inspiring – We are passionate about inspiring individuals to succeed and realise their ambitions. We challenge our community to think differently, to get involved, and to constantly embrace new ideas. Impactful – As Citizens of Change we will generate new ideas which deliver impact and empower our community How to apply The University is being supported on this recruitment campaign by the search consultancy MRG. To arrange a confidential briefing conversation please contact our advisors Nick Coppard ( Nicholas.coppard@ mrgpeople.co.uk ) or Ben Duffill ( ben.duffill@mrgpeople. co.uk ) of MRG.

Applications should consist of a CV and a covering letter.

Applications should be sent to [email protected] The closing date for applications is 1 May 2022.

Interviews will be held on 19 May 2022.

Equality and diversity at Leicester We believe that equality, diversity and inclusion is integral to a successful modern workplace. By developing and implementing policies and systems that challenge stereotypes across all aspects of our work, we have a culture that recognises and values the diverse contributions of our staff which benefits everyone. Our strong values of inclusivity and equality support our efforts to attract a diverse range of high quality staff and students, and identify our University as a progressive and innovative workplace that mainstreams equality, diversity and inclusion. Please visit the following link in order to find more information about the use of personal information provided by candidates to the University of Leicester. le.ac.uk/ias/>Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Page 13 Page 14 Page 15 Page 16 Page 17 Page 18 Page 19 Page 20

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