Yeovil College - Estates Operations Manager

Yeovil College - Estates Operations Manager

Estates OperationsManager Candidate InformationPack

Candidate InformationPack

Contents Page

Welcome from the CEO

About Yeovil College

About Yeovil

Yeovil College Value and Vision

About the Campus

Job Description

Person Specification

Application Process

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Welcome fromthe CEO

Mark Bolton CEO & Principal

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A very warm welcome to Yeovil College and thank you for taking the time to find out more about our amazing college. I hope that you will decide that our wonderful college can help you achieve your ambitions and the following information will show that it is a wonderful place to work, a place for people. Our campus is an open, safe, welcoming and an extremely supportive space. We provide our learners with the encouragement and confidence to develop and succeed at a pace which is appropriate to each individual. We are supportive rather than prescriptive, enabling students to develop to be the best they can, with the help they need, when they need it. We are a vibrant college community where our number one priority is to maximise the potential of each and every one of our learners, providing them with the right skills, knowledge and behaviours to support them during their career journeys. You will discover that Yeovil College is a positive, aspirational and inclusive place to learn and grow, making it a brilliant starting point for our students. When our students arrive, they have opportunity to progress with us, whether that is onto an apprenticeship, to our University Centre or to enhance their skills with a further programme of study. Whether their career commences in six months or six years from their starting point with us, we provide a clear line of sight to their career and accelerate them towards it.

We have expert tutors, first-class facilities, an environment which is undergoing significant investment and transformation and real work experience opportunities. We are placed as the top performing college in Somerset for all 16-18 year olds, measured by the key indicator, achievement rates, for the second consecutive year. This means that our students future is secure no matter which level or programme they choose to study with us. Yeovil College is an essential part of the Yeovil (and beyond) community, and has been for over 130 years. Working in partnership with local businesses, industry and schools alike, we drive teaching and learning to the highest possible standard. Yeovil College is an incredible place to work. In our most recent Staff Satisfaction Survey over 92% of current staff stated that they were treated with respect by their colleagues and line managers and that they enjoy the work they do. We are a vibrant forward thinking College, with a clear and simple vision - maximis- ing potential for our learners. If you have this same uncompromising ambition to help people develop themselves, no matter where they started from, then we would love to see an application from you. This is an exciting time to be part of the Yeovil College family, and I look forward to helping and welcoming you to make the right decision to join us.

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About Yeovil College

Today, Yeovil College remains passionate about its role as a key provider of education and training in South Somerset and North and West Dorset. It remains committed to its role as a tertiary college for the whole community and currently supports around 5000 full and part-time students.

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Yeovil College has been serving the community in and aroundYeovil formore than 130 years. The College was first formed in 1887 when Somerset County Council began formally organising Science and Art classes in Yeovil. In 1947, the first Principal was appointed to lead Yeovil Technical College and when secondary education in the Yeovil Borough was reorganised in 1974, Yeovil College became one of the early tertiary colleges to be formed in England.

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About Yeovil

Known as Ivell in Thomas Hardy’s Wessex, Yeovil is mentioned in the Domesday Book as a thriving market community and is still a country town at heart surrounded by beautiful countryside. An important centre for the leather industry in the 19th century, the town is famous for its glove-making with its football club nick-named the Glovers and for making helicopters. It has numerous shops, a country park, theatre and entertainment centre. Settled in ancient times on a major Roman route through the West Country, Yeovil means ‘town on the river’. It’s south Somerset’s centre for entertainment and shopping, and is a centre for everything from top-league football to leather goods to military technology.

Credit: Len Copland

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The name just means ‘town on the river’, which goes for most places round here, but no two Somerset towns are alike, and you’ll find that its character is unique. Yeovil is one of these towns which is much bigger than it appears. You can ramble for what seems like miles through the historic centre, built around the noble C14 church of St John the Baptist, passing many fine old buildings, and not passing up many shopping opportunities.

There’s a theatre, all sorts of arts and crafts, and the famous football club.

Credit: Len Copland

Credit: Len Copland

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Yeovil College Value andVision

MISSION To maximise potential for all.

VALUES The College commits to working in line with the following values: Creating a learner centred environment; Having uncompromising ambition for our learner; Valuing, respecting and providing opportunities for all; Proactively and positively collaborating with our local community and employer; Being flexible, innovative and forward thinking. STRATEGIC AIMS To inspire, be ambitious, respect and support all our learners, through outstanding teaching, learning and assessment to maximise their potential; Provide a high quality, innovative, relevant and responsive curriculum to meet the needs of local, regional and national priorities; Maintain stable long term financial position and manage the college effectively, efficiently and innovatively in order to proactively invest and further improve facilities and learning experience for all; Work effectively and innovatively with our partners to maximise all opportunities in order to provide an outstanding experience for our learners, employers and the local community; Value, develop and recognise staff with highly effective performance management to provide the best quality experience for our learners and employers.

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“Aplace for people”

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About the campus

The teamresponsible for the estatesmaster planhave beenworkinghard over the last fewmonths and things are really coming together. Ambitious plans to capitalise on the governments T-Level and Further Education capital funding announcedby the Chancellor in the Autumn aremoving forward at Yeovil College. We are nearing completion on phase one, with over £2.2M already spent transforming 20 spaces in our campus to deliver sector leading provision in Engineering and Technology, Health, Computing Sciences and Creative Industries. Much needed technical education and training for the workforce in these sectors is now significantly enhanced with more than £1.7M in new state-of-the-art equipment providing apprentices and learners with training experiences to enhance their knowledge and skills, adding value to their CVs and in the businesses they work in. As part of phase two of our campus redevelopment plans, we have spent the past few weeks working with our scientists, health, social care and education colleagues to plan our new Health, Education and Science Centre. With our architects we have the blue-prints for a further £2.3m investment which will transform our current Ashdown Building into an incredible Health, Education and Science Centre, with four new ultra-modern specialist science laboratories, hospital ward, community health skills suite, dental nursing training lab, nursing and primary education simulation spaces, plus incredible flexible learning resource centre. It will offer students unrivalled facilities to build their knowledge and skills right up to degree level in these industries. This sector leading facility is being made possible by co- investment from the government with £1.15M of T-Level funding announced in recent weeks. To ensure that the health, science and education professionals in our region have the skills, knowledge and understanding to build successful careers, learning in environments that provide the very latest technology and equipment, we are adding a further £1.2m to transform the spaces by September 2021. In just a matter of months these facilities will receive the first T-Level learners who will be motivated by incredible surroundings and inspired by brilliant teaching.

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The next bidding round of T-Level capital was announced this week and our plans for a successful submission are already well formed. New facilities for a variety of industries including Mechanical Building Services, Electric and Hybrid Vehicle Maintenance, Advanced Manufacturing and Digital Technologies will form the focus of our plans for a further investment of almost £4M. The plans are well informed by our industry partners, they are clear of their needs, the skills, knowledge and experience they need their future workforce to have. A big investment that will make a huge difference. The really big story is the final piece in the transformation jigsaw. With a clear rationale to provide our learners with the most incredible teaching, learning and assessment in spaces that deliver on every level, inspiring, facilitating, encouraging and supporting our plan to replace the buildings nearest the hospital roundabout, Kingston Building and our Learning Resource Centre are taking shape. With architects appointed in December to support us establish the blueprint for a further £25M investment to crown our campus, we plan to secure an estate which will deliver post-16 education and training to the businesses in Yeovil, South Somerset, North and West Dorset for decades to come. We will build on our success over the past six years to support the progress and aspirations of our people and to enable the prosperity of the businesses we work with.

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JobDescription

Job Purpose

• To support the Head of Estates in delivering an outstanding

maintenance and operations provision to Yeovil College.

Estates OperationsManager

• Manage the maintenance team with hands on approach

The Estates Operations Manager will work very closely with the Head of Estates Operations in delivering an outstanding facilities and estates function across the college. You will be directly responsible for

• Support the Head of Estates with the continual review and updating of building conditions reports, making recommendations as to the

the leadership, motivation and development of the facilities and

maintenance team, ensuring all works are carried out to the highest standards as well as keeping compliance and safety at the forefront. As well as ensuring operational excellence, you will be responsible for delivering on key estates and facilities initiatives and projects across the campus, often producing and presenting reports and key findings to senior management and stakeholders.

priority of repairs and maintenance required

• Support the Head of Estates with Project Management of new builds and refurbishments

Salary £35,000 - £40,000

Benefits

• 35 days annual leave (+ Christmas closure + bank holidays) • Local Government Pension Scheme • Access to off-site free staff car park • Employee Assistance Programme • Discounts at High Street and on-line retailers • Relocation allowance and support

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Key Roles &Accountabilities

• Ensure appropriate safety procedures and safe working practices are in place and are adhered to by the maintenance team and contractors • Complete risk assessments as required. • Ensure all relevant processes and procedures are up to date and in place • Line manage the maintenance team in carrying out day-to-day duties including planned works, general maintenance activities, portering and site safety. • Identify the need for works and repairs as they become apparent, with approximate costings. • Ensure adequate shift cover is provided to maintain the facilities services, including the Campus Support Officers • Ensure that maintenance staff appraisals are completed with clear goals, linked to the department operating plan and SAR. • Ensure that high levels of workmanship are completed by the maintenance team and contractors, within the agreed period. • Maintain the Building Conditions Schedule to inform priority works for the annual plan, budgets, and as funding becomes available • Manage and supervise contractors carrying out maintenance and repairs to college property and equipment and signing off works completion. Ensure their training, agreement to and compliance with college procedures, with particular regard to health, safety and safeguarding. • Main point of contact, responsible for contract management of outsourced services such as cleaning and car parking • Provide regular management information describing works scheduled for completion and carried out • To report on facilities works, service level agreements, planned project updates, work completion dates and planned staff TOIL and overtime to Head of Estates • Ensure all College archive records are held, maintained and controlled efficiently, in accordance with legislation and college policy • Maintain budget control on maintenance works, keeping to financial regulations. • Obtain quotations for agreed project works from contactors, adhering to the college financial regulations. • Ensure that audit and insurance company recommendations and actions are planned, logged and completed within the recommended timeframes. • Support the Head of Estates with Project Management of new builds and refurbishments • Carry out minor repairs and maintenance work to buildings and equipment. • Be a member of the College Sustainability Group and encourage sustainable initiatives across College • Ensure that excellent customer service is always delivered • Understand and actively promote equality of opportunity for all including students, parents, staff, employers, visitors and suppliers. • To work in a manner that shows respect for others and is within college policy with particular reference to Health & Safety policy and procedures and Equality & Diversity policies. • Conduct yourself in a manner that shows respect for others and is within college policy with particular reference to Health & Safety policy and procedures and Equality & Diversity policies. • Carry out any other duties as appropriate to the level of the post.

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Other Duties

The Post Holder may be required to perform duties other than those given in the Job Description for the post. The particular duties and responsibilities attached to posts may vary from time to time without changing the general character of the duties or the level of responsibility entailed. Such variations are a common occurrence and would not of themselves justify the re-evaluation of a post. In cases, however, where a permanent and substantial change in the duties and responsibilities of a post occurs, consistent with a higher level of responsibility, then the post will be eligible for re-evaluation.

To participate in the College appraisal system and take responsibility for your own personal development.

Health and Safety

The post holder will agree, as part of the contract of employment, to comply with their duties under the Health and Safety at Work Act 1974, and any Health and Safety Regulations issued under the Act, and to cooperate with the College to enable it to carry out its health and safety duties under the Act. Failure to comply with health and safety duties, regulations, work rules and procedures regarding health and safety, may lead to disciplinary action.

Equal Opportunities

The College is committed to a policy of equal opportunities and all staff are encouraged to play their part in implementing the following College statement:

Yeovil College is an equal opportunities employer. The aim of our policy is to ensure that no job applicant or employee receives less favourable treatment on the grounds of race, nationality, ethnic or national origins, sex, marital status including civil partnership, disability, age, sexual orientation, faith or belief, transgender, pregnancy and maternity, responsibility for dependants, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable. Selection criteria and procedures will be frequently reviewed to ensure that individuals are selected, promoted and treated on the basis of their relevant merits and abilities. All employees will be given equality of opportunity and, where appropriate special training, to progress within the organisation. The College is committed to a programme of action to make this policy fully effective and actively advances Equality of Opportunity.

Safeguarding

Yeovil College is committed to prioritising and promoting safeguarding and protecting all children, young people and vulnerable adults from harm whatever, their age, gender, ethnicity, disability, language, faith and or sexual orientation. The term ‘safeguarding children and young people’ embraces both child protection and a preventative approach to keeping young people safe. ‘Safeguarding’ therefore encompasses learner health and safety, bullying, meeting the medical needs of those with medical conditions, providing first aid, security, support / safeguarding from drugs and substance abuse etc. This policy is applicable to all learners, staff, volunteers and visitors to Yeovil College as well as children who are in the care of learners whilst on placements and/or employees of Yeovil College.

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Person Specification

Previous Experience

Essential • Proven experience of supervising teams in the construction or facilities industry • Writing procedures/method statements • Writing risk assessments • Health and Safety compliance

Desirable • Customer care background.

Qualifications

Essential • Level 2 in English and Maths. • Health & Safety IOSH (or prepared to work towards) • Risk Assessment in the work place. Desirable • Site management safety training scheme (SMSTS) • Machinery operator license • Legionnaires awareness • Asbestos awareness. • Working at height

Special Skills/Aptitudes

Essential • Able to work on own initiative. • Able to effectively communicate with staff and students. • Proven ability to plan and manage maintenance projects in a timely manner and against budget. • Report writing

Desirable • Multi skilled on building maintenance. • Use of Microsoft Excel for Building Conditions planning • Use of Microsoft suite

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Personal Attributes

Essential • Self-motivated.

• Very organised and a good planner • Able to work well within a team. • Able to lead a team, giving clear direction.

Desirable • Ability to cope with changing priorities and work in a busy environment

General

Essential • Current driving licence.

• Able to provide occasional shift cover, as required. • Able to work occasional evenings and weekends.

Ability to demonstrate the College values

Essential • Creating a learner centred environment. • Have uncompromising ambition for our learners. • Valuing and respecting everyone. • Collaborating with our local community and employers. • Being flexible, innovative and forward thinking.

Where aspects of the person specification are shown as ‘desirable’ it is understood that the knowledge, skills or experience required could be achieved through relevant training which the College is committed to provide. In decisions on selection, however, preference will be given to those candidates who can already demonstrate competence in areas specified. In addition to the candidates’ ability to perform the duties of the post, the selection process will also explore issues relating to safeguarding and promoting the welfare of children and vulnerable adults. The candidates will also be tested with regards their openness to diversity.

Employment Checks

The appointment is subject to Yeovil College obtaining medical, Disclosure and Barring Services clearances, evidence to show you are legally entitled to work in the UK (under the Immigration, Asylum and Nationality Act 2006) and employment references satisfactory to us. Please be aware that this post requires an Enhanced DBS check based on the specific duties of the position. Applicants for this post are exempt from the provisions of the Rehabilitation of Offenders Act 1974 and therefore are required to provide information about any convictions, including ‘spent convictions’.

If these clearances and references are not consistent with the information provided by you then your offer of employment may be withdrawn.

Having convictions will not necessarily be a bar to obtaining a post. Please refer to the College website for information relating to the Rehabilitation of Offenders Act 1974 (see link below) www.yeovil.ac.uk

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Applicationprocess

Applications should consist of a CV and covering statement outlining key matching experience and rationale for applying for the post.

Applications should be sent to our retained recruitment advisor (all direct and 3rd party applications will be forwarded), The Management Recruitment Group, for the attention of:

Rob Cullum E: [email protected]

T: 020 3692 9900 M: 07973 193 785

Closing date for applications is 11:59pm on Sunday 9th May 2021.

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