Yeovil College - Head of Estates Operations

Yeovil College - Head of Estates Operations

Head of Estates Operations Candidate InformationPack

Candidate InformationPack

Contents Page

Welcome from the CEO

About Yeovil College

About Yeovil

Yeovil College Value and Vision

About the Campus

Job Description

Person Specification

Application Process

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Head of Estates Operations

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Welcome fromthe CEO

Mark Bolton CEO & Principal

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A very warm welcome to Yeovil College and thank you for taking the time to find out more about our amazing college. I hope that you will decide that our wonderful college can help you achieve your ambitions and the following information will show that it is a wonderful place to work, a place for people. Our campus is an open, safe, welcoming and an extremely supportive space. We provide our learners with the encouragement and confidence to develop and succeed at a pace which is appropriate to each individual. We are supportive rather than prescriptive, enabling students to develop to be the best they can, with the help they need, when they need it. We are a vibrant college community where our number one priority is to maximise the potential of each and every one of our learners, providing them with the right skills, knowledge and behaviours to support them during their career journeys. You will discover that Yeovil College is a positive, aspirational and inclusive place to learn and grow, making it a brilliant starting point for our students. When our students arrive, they have opportunity to progress with us, whether that is onto an apprenticeship, to our University Centre or to enhance their skills with a further programme of study. Whether their career commences in six months or six years from their starting point with us, we provide a clear line of sight to their career and accelerate them towards it.

We have expert tutors, first-class facilities, an environment which is undergoing significant investment and transformation and real work experience opportunities. We are placed as the top performing college in Somerset for all 16-18 year olds, measured by the key indicator, achievement rates, for the second consecutive year. This means that our students future is secure no matter which level or programme they choose to study with us. Yeovil College is an essential part of the Yeovil (and beyond) community, and has been for over 130 years. Working in partnership with local businesses, industry and schools alike, we drive teaching and learning to the highest possible standard. Yeovil College is an incredible place to work. In our most recent Staff Satisfaction Survey over 92% of current staff stated that they were treated with respect by their colleagues and line managers and that they enjoy the work they do. We are a vibrant forward thinking College, with a clear and simple vision - maximis- ing potential for our learners. If you have this same uncompromising ambition to help people develop themselves, no matter where they started from, then we would love to see an application from you. This is an exciting time to be part of the Yeovil College family, and I look forward to helping and welcoming you to make the right decision to join us.

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About Yeovil College

Today, Yeovil College remains passionate about its role as a key provider of education and training in South Somerset and North and West Dorset. It remains committed to its role as a tertiary college for the whole community and currently supports around 5000 full and part-time students.

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Yeovil College has been serving the community in and aroundYeovil formore than 130 years. The College was first formed in 1887 when Somerset County Council began formally organising Science and Art classes in Yeovil. In 1947, the first Principal was appointed to lead Yeovil Technical College and when secondary education in the Yeovil Borough was reorganised in 1974, Yeovil College became one of the early tertiary colleges to be formed in England.

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About Yeovil

Known as Ivell in Thomas Hardy’s Wessex, Yeovil is mentioned in the Domesday Book as a thriving market community and is still a country town at heart surrounded by beautiful countryside. An important centre for the leather industry in the 19th century, the town is famous for its glove-making with its football club nick-named the Glovers and for making helicopters. It has numerous shops, a country park, theatre and entertainment centre. Settled in ancient times on a major Roman route through the West Country, Yeovil means ‘town on the river’. It’s south Somerset’s centre for entertainment and shopping, and is a centre for everything from top-league football to leather goods to military technology.

Credit: Len Copland

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The name just means ‘town on the river’, which goes for most places round here, but no two Somerset towns are alike, and you’ll find that its character is unique. Yeovil is one of these towns which is much bigger than it appears. You can ramble for what seems like miles through the historic centre, built around the noble C14 church of St John the Baptist, passing many fine old buildings, and not passing up many shopping opportunities.

There’s a theatre, all sorts of arts and crafts, and the famous football club.

Credit: Len Copland

Credit: Len Copland

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Yeovil College Value andVision

MISSION To maximise potential for all.

VALUES The College commits to working in line with the following values: Creating a learner centred environment; Having uncompromising ambition for our learner; Valuing, respecting and providing opportunities for all; Proactively and positively collaborating with our local community and employer; Being flexible, innovative and forward thinking. STRATEGIC AIMS To inspire, be ambitious, respect and support all our learners, through outstanding teaching, learning and assessment to maximise their potential; Provide a high quality, innovative, relevant and responsive curriculum to meet the needs of local, regional and national priorities; Maintain stable long term financial position and manage the college effectively, efficiently and innovatively in order to proactively invest and further improve facilities and learning experience for all; Work effectively and innovatively with our partners to maximise all opportunities in order to provide an outstanding experience for our learners, employers and the local community; Value, develop and recognise staff with highly effective performance management to provide the best quality experience for our learners and employers.

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“Aplace for people”

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About the campus

The teamresponsible for the estatesmaster planhave beenworkinghard over the last fewmonths and things are really coming together. Ambitious plans to capitalise on the governments T-Level and Further Education capital funding announcedby the Chancellor in the Autumn aremoving forward at Yeovil College. We are nearing completion on phase one, with over £2.2M already spent transforming 20 spaces in our campus to deliver sector leading provision in Engineering and Technology, Health, Computing Sciences and Creative Industries. Much needed technical education and training for the workforce in these sectors is now significantly enhanced with more than £1.7M in new state-of-the-art equipment providing apprentices and learners with training experiences to enhance their knowledge and skills, adding value to their CVs and in the businesses they work in. As part of phase two of our campus redevelopment plans, we have spent the past few weeks working with our scientists, health, social care and education colleagues to plan our new Health, Education and Science Centre. With our architects we have the blue-prints for a further £2.3m investment which will transform our current Ashdown Building into an incredible Health, Education and Science Centre, with four new ultra-modern specialist science laboratories, hospital ward, community health skills suite, dental nursing training lab, nursing and primary education simulation spaces, plus incredible flexible learning resource centre. It will offer students unrivalled facilities to build their knowledge and skills right up to degree level in these industries. This sector leading facility is being made possible by co- investment from the government with £1.15M of T-Level funding announced in recent weeks. To ensure that the health, science and education professionals in our region have the skills, knowledge and understanding to build successful careers, learning in environments that provide the very latest technology and equipment, we are adding a further £1.2m to transform the spaces by September 2021. In just a matter of months these facilities will receive the first T-Level learners who will be motivated by incredible surroundings and inspired by brilliant teaching.

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The next bidding round of T-Level capital was announced this week and our plans for a successful submission are already well formed. New facilities for a variety of industries including Mechanical Building Services, Electric and Hybrid Vehicle Maintenance, Advanced Manufacturing and Digital Technologies will form the focus of our plans for a further investment of almost £4M. The plans are well informed by our industry partners, they are clear of their needs, the skills, knowledge and experience they need their future workforce to have. A big investment that will make a huge difference. The really big story is the final piece in the transformation jigsaw. With a clear rationale to provide our learners with the most incredible teaching, learning and assessment in spaces that deliver on every level, inspiring, facilitating, encouraging and supporting our plan to replace the buildings nearest the hospital roundabout, Kingston Building and our Learning Resource Centre are taking shape. With architects appointed in December to support us establish the blueprint for a further £25M investment to crown our campus, we plan to secure an estate which will deliver post-16 education and training to the businesses in Yeovil, South Somerset, North and West Dorset for decades to come. We will build on our success over the past six years to support the progress and aspirations of our people and to enable the prosperity of the businesses we work with.

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JobDescription

Job Purpose

• Manage effectively and efficiently the College’s estate and facilities, buildings, plant, and other resources. Be responsible for buildings work and maintenance programmes, accommodation usage, utility costs, ensuring that the College resources are fully utilised, maintained and enhanced to provide an optimum

Head of Estates Operations

The Head of Estates Operations is a new position created within the college. As part of the College Management Team, you will be tasked with taking strategic and operational responsibility for the estates and facilities function across the college site, including the design and implementation of an ambitious estate’s masterplan. You will lead and influence a team of dedicated professionals to ensure that a best-in-class service is delivered as well as ensuring that regulatory compliance is achieved across the board. You will use your commercial acumen to identify additional revenue streams for the college and use your outstanding communication and interpersonal skills to build high-profile relationships with internal and external stakeholders. Your eye for detail and excellent project management skills will enable to you take the lead on estates and facilities programmes, ensuring that key targets are hit, and deadlines are achieved.

learning and working environment for all.

• Take a strategic role in planning the development of the College’s estate, facilities and capital resources. Responsible for the development and management of relationships with key end users, acting as a technical conduit. To be responsible for and act as client/ project manager for capital projects including new buildings, extensions, refurbishments and major maintenance.

• To be responsible for and

manage the annual Premises revenue budget of circa £1m

• To provide reports and attend Governors and SMT meetings as required • Management of compliance with the college Health & Safety system and ensuring the Health and Safety of staff, students, visitors and contractors in accordance with College policies, procedures and arrangements including expert and authoritative advice and guidance to managers, staff and members of the Corporation. • To provide reports and attend Governors and SMT meetings as required

Salary £52,000 - £58,000

Benefits

• 35 days annual leave (+ Christmas closure + bank holidays) • Local Government Pension Scheme • Access to off-site free staff car park • Employee Assistance Programme • Discounts at High Street and on-line retailers • Relocation allowance and support

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Key Roles &Accountabilities

• To support the ongoing development of the college accommodation strategy that meets the needs of learners, staff and all other stakeholders and delivers our Strategic Plan, providing space needs assessment and space utilisation information to inform this • To provide general and specific advice on the development of new building projects and assist in the preparation of relevant capital and revenue bids for funds, working with and appointing relevant specialists. • Managing the college’s annual Premises Budget including planning, preparing and monitoring and achieving on-going efficiencies whilst maintaining an outstanding estate and delivery of all services • To conduct regular reviews of the condition of the College estate and relevant equipment and produce a comprehensive prioritised and costed maintenance and renewal plan. Implement the plan within agreed budgets by contracting work through in house labour force or contractors as required • To oversee and where appropriate, project manage new building works, extensions and refurbishments from conception, through feasibility, design, tendering and construction to commissioning and operation. Ensure projects. are completed within time and budget constraints. Selecting and overseeing work of specialists and contractors on site, monitoring such works and to be responsible for the health and safety, overseeing site works as the lead contractor as appropriate. Manage all staff within the scope of this role, ensuring their development and training is up to date • Where appropriate to prepare and apply for Planning & Building Control consents. Provide reports to assist the Finance team in making grant applications and claims • To liaise with external bodies such as Highways and Local Authorities on projects that have an impact on Campuses to ensure maximum benefit / minimum detriment to the College • To support curriculum areas in their growth and development and undertake regular College space utilisation surveys and observations to inform the accommodation strategy. • Produce regular written reports for College management and the Corporation on the progress of building projects and the condition of premises and equipment. • To manage the acquisition and disposal of leases where the College is Landlord or Tenant rent reviews and renewals including instruction of solicitors etc. • To manage in conjunction with external advisors, agents and solicitor’s documentation of sale and acquisition documents to include statutory records, land registry and title information, surveys and plans. • To support the Maintenance Team Leader with technical expertise on maintenance and minor works matters • To develop and maintain the Facilities Management system (CAFM) • Responsibility for managing the college vehicle fleet including the purchase, storage, maintenance and usage of all college motor vehicles. • Ensure that all college activities through the Property Services team are fully compliant with all relevant legislation. • Set out and implement plans for carbon reduction, energy and waste management, with responsibility for the Sustainability Plan. Lead the College Sustainability Group, sharing and developing these plans with stakeholders, encouraging engagement in sustainable initiatives across College • Responsible for, amongst others, the development, maintenance, implementation and renewal of the College Disaster Recovery Plan, , Green Travel Plan and Asset Management Plan. • To manage the outsourced contracts for cleaning and car parking.

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Other Duties

The Post Holder may be required to perform duties other than those given in the Job Description for the post. The particular duties and responsibilities attached to posts may vary from time to time without changing the general character of the duties or the level of responsibility entailed. Such variations are a common occurrence and would not of themselves justify the re-evaluation of a post. In cases, however, where a permanent and substantial change in the duties and responsibilities of a post occurs, consistent with a higher level of responsibility, then the post will be eligible for re-evaluation.

To participate in the College appraisal system and take responsibility for your own personal development.

Health and Safety

The post holder will agree, as part of the contract of employment, to comply with their duties under the Health and Safety at Work Act 1974, and any Health and Safety Regulations issued under the Act, and to cooperate with the College to enable it to carry out its health and safety duties under the Act. Failure to comply with health and safety duties, regulations, work rules and procedures regarding health and safety, may lead to disciplinary action.

Equal Opportunities

The College is committed to a policy of equal opportunities and all staff are encouraged to play their part in implementing the following College statement:

Yeovil College is an equal opportunities employer. The aim of our policy is to ensure that no job applicant or employee receives less favourable treatment on the grounds of race, nationality, ethnic or national origins, sex, marital status including civil partnership, disability, age, sexual orientation, faith or belief, transgender, pregnancy and maternity, responsibility for dependants, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable. Selection criteria and procedures will be frequently reviewed to ensure that individuals are selected, promoted and treated on the basis of their relevant merits and abilities. All employees will be given equality of opportunity and, where appropriate special training, to progress within the organisation. The College is committed to a programme of action to make this policy fully effective and actively advances Equality of Opportunity.

Safeguarding

Yeovil College is committed to prioritising and promoting safeguarding and protecting all children, young people and vulnerable adults from harm whatever, their age, gender, ethnicity, disability, language, faith and or sexual orientation. The term ‘safeguarding children and young people’ embraces both child protection and a preventative approach to keeping young people safe. ‘Safeguarding’ therefore encompasses learner health and safety, bullying, meeting the medical needs of those with medical conditions, providing first aid, security, support / safeguarding from drugs and substance abuse etc. This policy is applicable to all learners, staff, volunteers and visitors to Yeovil College as well as children who are in the care of learners whilst on placements and/or employees of Yeovil College.

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Person Specification

Previous Experience

Essential • Evidence of successful management experience • Excellent project management skills; • Budgetary planning and control; • Good verbal and written communication skills; • Staff line management • Proven experience and sound technical knowledge of a varied property portfolio Desirable • Knowledge of post 14 educational issues; • Experience in a college environment • Experience of Planning and the Planning Permission process • Proven experience with Health & Safety management • An excellent understanding of the built environment from an electrical, mechanical or relevant engineering discipline • Excellent experience in the use of project software e.g. MS Project or similar

Qualifications

Essential • Educated to degree level or equivalent industry experience and a member of a relevant professional body such as RICS, RIBA or BIFM or other as appropriate • Educated to NEBOSH National Certificate Level in health and safety and an active IOSH member and H&S Practitioner • Evidence of continued professional development Desirable • Formal Project Management Qualification in an appropriate methodology e.g. PRINCE 2 • Educated to NEBOSH National Diploma Level in health and safety

Special Skills/Aptitudes

Essential • ‘Can-do’ solution focussed approach to challenges; • Ability to work on a wide variety of projects at any one time

• Ability to motivate others, set performance targets and ensure that targets are achieved; • Ability to collect and manage information in order to improve efficiency and effectiveness of operations; • Ability to manage priorities and to plan and meet deadlines; • Ability to work within a highly pressurised and changing environment; • Confident to act on own judgement.

Desirable • A demonstrable commitment to customer service; • Ability to offer outstanding professional and team leadership;

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Equality&Diversity

Essential • Understanding of equality and diversity in a learning environment; • Ability to promote learning and opportunity for all.

General Information

Essential • Occasional evening and weekend working as required.

Ability to demonstrate the College values

Essential • Creating a learner centred environment. • Have uncompromising ambition for our learners. • Valuing and respecting everyone. • Collaborating with our local community and employers. • Being flexible, innovative and forward thinking

Where aspects of the person specification are shown as ‘desirable’ it is understood that the knowledge, skills or experience required could be achieved through relevant training which the College is committed to provide. In decisions on selection, however, preference will be given to those candidates who can already demonstrate competence in areas specified. In addition to the candidates’ ability to perform the duties of the post, the selection process will also explore issues relating to safeguarding and promoting the welfare of children and vulnerable adults. The candidates will also be tested with regards their openness to diversity.

Employment Checks

The appointment is subject to Yeovil College obtaining medical, Disclosure and Barring Services clearances, evidence to show you are legally entitled to work in the UK (under the Immigration, Asylum and Nationality Act 2006) and employment references satisfactory to us. Please be aware that this post requires an Enhanced DBS check based on the specific duties of the position. Applicants for this post are exempt from the provisions of the Rehabilitation of Offenders Act 1974 and therefore are required to provide information about any convictions, including ‘spent convictions’.

If these clearances and references are not consistent with the information provided by you then your offer of employment may be withdrawn.

Having convictions will not necessarily be a bar to obtaining a post. Please refer to the College website for information relating to the Rehabilitation of Offenders Act 1974 (see link below) www.yeovil.ac.uk

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Applicationprocess

Applications should consist of a CV and covering statement outlining key matching experience and rationale for applying for the post.

Applications should be sent to our retained recruitment advisor (all direct and 3rd party applications will be forwarded), The Management Recruitment Group, for the attention of:

Rob Cullum E: [email protected]

T: 020 3692 9900 M: 07973 193 785

Closing date for applications is 11:59pm on Sunday 9th May 2021.

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Head of Estates Operations